最新石油公司检查前的准备.doc

1. DOCUMENTATION : - Kindly prepare copies of the following in one folder for the Inspectors retention Completed Latest OCIMF Vessel Particulars Questionnaire (HVPQ) An up to date copy of the officers qualification matrix as per the OCIMF VIQ(under years with operator calendar years)(years in rank/on tankers etc actual sea service) Ships Particulars Crew List Certificate of Class Minimum Safe Manning Certificate Latest quarterly Class Survey Report Latest Executive Hull Summary & Condition Evaluation Report, if applicable CAP Ratings, if applicable A chart and publication management system( Auto chart supply system agreement) Operators UKC policy List of Gas Measuring Instruments & calibration log Drager tube (Toxic gas tubes) list with expiry dates Port State Inspection Records and evidence of deficiency close out where applicable Wires,tails and ropes records/maintenance matrix. Latest BHC test certificate 2. VESSELS RECORDS Kindly arrange in any one location, the following original documentation as applicable, for inspection: All Trading Certificates: Registry Certificate, Loadline, Safety Equipment, Safety Construction, Safety Radio, IOPP, International Tonnage, Certificate of Fitness Gas or Chemicals or Noxious Liquids, ISM Document of Compliance, ISM Safety Management, USCG Letter of Compliance , CLC, Etc. Minor Certificates - Certificates for ships safety equipment (BA sets, EEBD, extinguishers, liferafts, etc.) Officers National Certificate of Competency and continued Proficiency and Dangerous Cargo Endorsements. Evidence of Administration acceptance of crews Certificates of Competency. Last port state control inspection/ Flag State Inspection. Class survey records (ESP) File Latest Ultrasonic Thickness Measurements report. CAS records / Survey planning document if applicable CAP Rating / Records if applicable Latest Executive Hull Summary & Condition Evaluation Report, if applicable.* Operators Manuals / Policies. Deck log book & Bell Book Engine Room log book & Bell Book. GMDSS log book. Safety Meeting records / operators responses Masters Review of the SMS SQMS Audit reports / corrective action & close out evidence. Near Miss reports, accident investigation reports etc. Hot Work / Enclosed Space Entry / Working Aloft Permits etc Officers and Ratings record of rest hours. Cargo Tank / Ballast tank / void space gas test records Records of Rest periods / working hours. Drug and Alcohol Policy and records of unannounced testing by Shore / Ship. Emergency Towing Appliances certificate / manual. Approved Manuals Stability, Damage Stability, IGS, COW, SBT, CBT, ODME. Approved SOPEP and OPA 90 Manuals. SOLAS Training Manual / Fire Training Manual / Fire Safety Operational Booklet Class Approved Procedures and Arrangements Manual for Chemical and Gas carriers.( if applicable) Lifting gear register / Cargo Gear Register / Lifting appliances test / inspection records (including E/R lifting devices) Loading computer test records / Class approval PMS records including class approval certificate. Mooring equipment certificates (ropes, wires, shackles, bow stoppers, brake test, mooring tails) / Mooring equipment inspection records Test Certificates and Records of Mooring Wires and Ropes, Mooring Winch brakes, BHC test, Cargo Hoses, Bow Chain Stoppers etc LSA / FFA Maintenance records Drill records Lifeboat “on-load” release mechanism test / Brake test record / Inspection records Garbage Record Book and Garbage Management Plan. Ballast Water Management Plan and records of exchanges carried out. Tank Cleaning Records Stainless Steel Cargo Tank Maintenance Records (if applicable) Cargo Hose Certificates (if applicable) Fuel Oil analysis reports. Lube Oil / Hydraulic Oil analysis reports Engine Room equipment test and inspection records. Deck / Cargo Equipment test and inspection records. LIST OF DATES Kindly fill in the dates as applicable in the sheet below :ITEMDate/sDate Operator assumed responsibility of vessel :2006-08-10Date of Operators last visit :2010-05-06Date of last internal audit :Number of NCs :Date NCs closed out :2010-04-2512010-05-06Date of last external audit :Number of NCs :Date NCs closed out :Date of expiry of the certificate of class :2011-08-01Date of last dry dock (from to ) 2010-06-29/2009-07-06Date of departure from the last class accredited dry dock :2009-07-06Date of last class annual survey :2010-07-20Date of last class intermediate survey :2009-07-07Date of last inspection ofCargo Tanks :Frequency : Ballast Tanks :Frequency : 2009-07-062.5year19-20th sep 20106 monthlyDate of last shore based D & A test :Frequency : ANNUALBefore o/b1yearDate of last shipboard alcohol test :Frequency :Sep 22, 2010MONTHLYDate the magnetic compass was adjusted :Date of the deviation card : 09th Mar 2010Date of expiry of :Hand flare signal :Rocket Parachute signal :Man overboard marker :Smoke signal :Line throwing apparatus :2011.122012.062012.042011.122012.06Last service dates of FFA / LSA appliances by shore representatives. SCBA :EEBD : ELSA :Lifeboat Air bottles :SCBA Compressor Air Quality Check :Portable Fire Extinguishers :Fixed CO2 System :Fixed Halon System: Fixed DCP System :Foam Sample Analysis : EPIRB : Gyro Service : Annual Press Test (as applicable)2010-02-152010-07-192010-04-272010-02-152010-02-152010-02-152014-11Date of expiry of the EPIRB battery : 2014-11Date of expiry of the SART battery :2014-04Date the VDR / S-VDR was last serviced :Last abandon ship drill :2010-09-18Date when the last time Port lifeboat lowered / maneuvered in the water :2010-08-26Date when the Last time Starboard lifeboat lowered / maneuvered in the water :2010-08-26Date of Last time Rescue boat lowered / maneuvered in the water :2010-08-26Date of Last Boat / Davit service by authorized / approved service company :2010-07-19Date of last davit winch brake test :Less 5 yearsDate when lifeboat falls were turned end to end :2009-02-10Date when liferafts were last serviced :2010-03Date of expiry of the HRUs :2012-04Last Man Over Board Drill :2010-07-15Last Line Throwing Apparatus (LTA) Familiarization / Drill :2010-09-18Last Emergency Towing Arrangement (ETA) Familiarization / Drill :2009-12-19Last fire drills:2010-09-18Last SOPEP drill: 2010-09-18Last emergency steering drill:2010-08-25Last emergency procedures drill :Type of drill :2009-12Last pressure test of cargo pipelines : Test pressure :Frequency :Last pressure test of the cargo steam heating sytem:Test Pressure:Frequency: 10.8 bar1 yearSep 08,20104.5kgMonthly or before useLast cargo hose test and test pressure:Test pressure :Frequency :n/aLast COW line pressure test : Test pressure :10BarFrequency :Prior to Cow/2010-09-1210barBefore useLast Port State Control Inspection :Port :Observations / Deficiencies :Date Observations / Deficiencies cleared out: 2010-09-03Port ArthurNilNilLast NTM received on board and date:17th sep 2010Voyage charts & Publications corrected till :36/2010All other charts & publications corrected till : 36/2010Date when the pumproom gas detection system was last calibrated :Frequency :WeeklyPre-Set Level of LEL% & H2S (as applicable) Sep 21, 2010Weekly/ before use10%Lel/ 15ppm H2sDate when the pumproom bilge high level alarm was last tested :Frequency : WeeklyDate when the Forepeak store (Bosun Store)bilge high level alarm (if fitted) was last tested :Frequency: WeeklySep 21, 2010weeklySep -21-2010WeeklyDate when the pumproom fire dampers were last tested :Frequency : WEEKLYDate then the pumproom flooding dampers were last tested :Frequency : WEEKLYSep-22-2010Sep-22-2010Date cargo sea chest valve testing arrangement was last tested :Pressure :3.5Kg/cm2Frequency : WeeklyDate ballast lines (if passing through cargo tanks) were last tested:Pressure:Frequency: Sep-21-20103.5Kg/cm2Weeklyn/aDate of testing of the detection system fitted to monitor non-cargo spaces :Frequency :MonthlySep-22-2010Date non-cargo spaces were last monitored :Frequency :2Times/Week(loading)Sep-20-2010 2Times/Week(loading)Date portable gas instruments were last calibrated by shore :Frequency : ANNUALJan-27-2010Date portable gas instruments were last calibrated by ship :Frequency : MONTH OR PRIOR TO CARGO OPERATIONSep-22-2010 MONTH OR PRIOR TO CARGO OPERATIONDate of test of P/V v/vs :Frequency : Does v/l have a testing kit on board : NILDate of last inspection / cleaning of P/V v/vs : Date all flame screens were last inspected : Sep-22-2010 Before arrivalNil Sep-12-2010 Sep-22-2010 Date the loading computer was last tested (on board) :Frequency :QuarterlyJuly -6-2010 QuarterlySOPEP/SMPEP Approval :2007-08-29VRP Approval (if applicable) :14-JAN-2010COW Manual Approval Date :2006-07-17ODME Manual Approval Date :2006-07-17Trim & Stability Manual Approval Date :AUG- 04-2010P & A Manual Approval Date :N/AOperation Manual (if applicable) Date :N/ALoading Manual (if separate from the Trim & Stability Manual) Date :AUG- 04-2010Damage Stability Manual Approval Date :AUG- 04-2010Vapor Emission Control System Manual Approval Date :2006-07-17Inert Gas System Manual approval Date :2007-10-09Last safety committee meeting :Frequency : MONTHLYOperators Comments Received : 2010-09-152010-09-16Date of last Incident report :NIL Date of last Accident report :NILDate of last near miss report :2010-08-12Masters Review of The SMS :Frequency : 6MONTH2010-06-11Last ODME test :Frequency : MONTHLYSEP-21-2010Date mooring winches last tested (BHC / BRL) :Frequency : ANNUALLYAUG-26-2010Date of last IG check valve overhaul :Frequency : 6 MONTHSEP-12-2010Date fixed fire detection system w