BEC-Writing-2-note-message.doc

第二讲便条与留言留言（message）与便条用途相似，考试要求也相同，所以在此一起讲解。便条（+留言）（一） 功能及构成BEC中级考试考查便条（note）的使用，是为了了解考生能否与同事就一些公司的内部事宜进行简短有效的交流，因此，便条的写作要言简意赅，包括所有的题目要点，但要注意，在考试过程中最好避免缩写和过于不正式的用法，以免因此丢分。商务便条一般由4部分组成：日期、称呼、正文和签名1. 日期（Date）：正文的右上角（在称呼的上面一行），有时也可以写在正文的左下角（在签名的下一行）。2. 称呼（Salutation）：左边顶格写起。注意目标对象身份不同时，正式程度也不同。3. 正文（Body）：直截了当，没必要用客套语言，但中心务必突出，更要注意一定要写清楚活动的时间和地点。4. 签名（Signature）：一般在正文的下方偏右处。一些公司有印好的便签簿，如：MessageTo： Date：MessageTelephone MessageFor：From：Tel.:Message:Action required: Please call back Caller will call back later No action requiredMessage taken by: Date: Time: e.g. (Band 5)April 7thMr. Nate Bass,I will visit King Cell Co. to buy the computer software for our department next Tuesday on April 15th. I want to gain your permission to take thirty brochures and five sample printers with me since they are quite interested in our products. If you can approve this, I would like to collect the items before next Monday.Thank you. Ann, Sales Dept.（二） 种类 及 常用句型1. 告之信息类remind / advisetell / notify / mention / express / inform / explain / let know etc.I am writing to tell / inform you that I am writing to explain I am writing to express (my thanks to )Ex.* You are a manager at an auditor called Goldfish & Co. Your company has just merged with a competitor to become Grand Gold. You have been asked to inform staff of the change of name.* Write a note of 4050 words:* Informing staff of the new name;* Telling them when to start using the new name;* Asking staff to use only the new name after that time.auditorn. 审计员 审计公司 merge and acquisition n. 收购与兼并2. 布置安排类take order with / arranging / scheme / lay out / program / arrange for / deal with / make etc.subsidiary / parent company / holding company / affiliate / branch / headquarters / representative office etc. Please do on Remember / Dont forget to do Ex.* You are Head of Research for an international car manufacturer. You have to make an urgent trip tomorrow to visit Robert, a colleague who works for a subsidiary.* Write a note of 40-50 words to your secretary:* Telling her who you are going to see and when;* Asking her to book flight tickets and accommodation;* Telling her what work you would like her to do in your absence. subsidiary3. 询问信息类enquiry / enquire / interrogation / ask / inquire / make inquiries about / ask about etc. postpone / delay; agenda / schedule, timetable* (注意口气) 比较：Please pass me the documents.Could you please pass me the documents?I would be grateful if you could pass the documents to me.I would appreciate it if you could pass me the documents.* 比较下面三篇作文，注意内容点和语气的区别。作文1：Dear Ms Jones,I am writing to inform you that Mr. Peter Watson will be visiting our company. Would you please be so kindly as to reserve a suitable room for him?Yours sincerely作文2：Hi Mary,Look. Im really sorry to have to trouble you but Peter Watson a really important client is visiting the company for three days in October, starting on 22nd, to discuss a contract with us. Please will you book for Mr. Watson a really nice hotel room as soon as possible? Thanks very much.See you soon!作文3 Mary,Mr. Peter Watson is visiting us in October. Could you please hire a hotel room for him? He is arriving on 22nd October and will stay for three nights. If possible, the hotel should be one near the office. Thank you.Ex.* You are the factory manager of a plane company. You are waiting for urgently needed components from your purchasing department.* Write a note to Mr. Robinson, the Assistant Purchasing Manager: * Enquiring about the reason for the delay; * Stating when the components are needed; * Suggesting a meeting to discuss future deliveries.4. 征求意见类seek / ask for / solicitWould you please?What do you think about?Say some suggestionsEx.* You are a Project Team Leader. You have had to postpone your next project meeting because some of the members of your team will be abroad.* Write a note of 40-50 words to your project team:* Informing them of the postponing and giving the reason;* Stating a new date and time for the meeting;* Requesting suggestions for the agenda. agenda n. 议事日程，日程表5. 求助申请类Application / help / offer / put in for / lay in for / motion / proposal / requisition / propose / request / apply for / try for / refer oneself to etc.May I have your permission to do ?Ex. * You have lost your calculator, and you want to order a new one. You need to make a written request to your supervisor, Anna Wang.*Write a note to her:* Saying that you need a replacement;* Explaining what happened to the old one;* Asking her to approve the request.6. 推荐建议类Recommendation / nominate / offer / propose / commend / groom / motion / suggest / advise etc.I thinkWhy notShall weI suggest特别注意：(1) suggest 的用法： doing sth + N. e.g. suggest a holiday that sb. do sth.(2) recommend 的用法： doing sth. + N. that sb. do sth. to sb.Ex.* Your companys Sales Department has asked you to