FUNDAMENTALS OF PROJECT MANAGEMENT.ppt

ProjectManagementforYourLocalSection ChapterLeeStogner PMP 2005LeadershipWorkshopTucson ArizonaMarch12 2005 SeminarObjectives BenefitsofSoundProjectManagement LessoverallprojectcostLessstrainonworkingcapitalEffectiveuseofresourcesMoretimelyprojectcompletionHigherqualityofthefinalproduct ProjectManagementOverview Whatisaproject Whatisprojectmanagement Whatisprojectsuccess Whatfactorsdetermineprojectsuccess AProjectWhenatask HasadefinedobjectiveHasadeadlineRequiresintegrationofknowledgeandexperiencefromvariousorganizations ProjectManagementis PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM ProjectManagementis CausingaPlannedUndertakingtoHappen PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM PM ProjectManagement ComplexandnumerousactivitiesUnique aonetimesetofeventsFinite abeginandenddateLimitedresourcesandbudgetManypeopleinvolvedSequencedactivitiesEndproductorservicemustresult ProgramManagement LargerinscopethanaprojectMadeupofseveralprojectsMadeupofanumberofsimilarproductsProgramstendtobemorepermanent Peanuts WhatisProjectSuccess FactorsinProjectSuccess ProjectManagementPhilosophyProjectManagementRoleandResponsibilityProjectManagementPrinciplesandPractices ProjectManagementPhilosophy The GoldenRule ofProjectManagementisthreewords PlanOrganizeControl ProjectManagementRolesandResponsibilities ProjectExecutionMaintainCustomerRelationsCreateaPositiveEnvironment ProjectExecutionStrategyProjectManagementQualitySafetyRiskManagementDesign Develop ProgramImplementationDocumentationTraining ProjectExecutionPlan ProjectExecutionPlan CustomerRelations DevelopCommunicationEnsureTimelyParticipationIncludetheCustomerontheProjectTeamDevelopTrustandConfidence CreateaPositiveEnvironment Effectively MemberoftheTeamUtilize Activities Success Safety Maintainasafeworkingenvironment ProjectManagementPrinciplesandPractices DefineProjectObjectivesDevelopProjectExecutionPlanDefineBaselinesforControlManageRiskCloseoutEffectively DefineProjectObjectives ExpecteddeliverablesRequiredresources totalinstalledcost Requiredtiming openingdate SafetyandEnvironmentalTotalQuality DefineS M A R T ProjectObjectives SpecificMeasurableAssignableRealisticTimerelated AlignmentProcess TeamRequirements Skillsneeded Individualsidentified Whenaretheyneeded Wherearethey Trainingneeded Interpersonalcompatibility TheFourCornerstonesofProjectManagement Cost Scope Schedule Quality CornerstonesofProjectManagement Cost Scope Schedule Quality ScopePoorscopedefinitionisthemajorcontributingfactortocostoverrunsintheengineeringandconstructionindustry CAUTION CostInfluenceRelativeTime InitialScopingEffort SetsthebaselineforcostandscheduleMustinvolvetherightpeopleMustincludeimplementationIdentifiesitemsnotincludedMaximuminfluenceonprojectcostBreaksprojectintomanageablepieces Drawings Estimate CostReports Contracts Facility Services BillofMaterials WBSElement WorkPackage Schedule TheWBS SuccessfulWorkBreakdown StatusandcompletioniseasilymeasuredDefinitebeginningandendItisfamiliarwithpriorexperienceManageableworkassignmentsOnecontinuousstreamofworkfromstarttofinish StepsforconstructingaWBS DividetheprojectintomajorobjectivesPartitionobjectivesintoactivitiesDivideactivitieswithmissingcharacteristicsintosubactivitiesRepeat 3untilallsubactivitieshavedesiredcharacteristicsLowestsubactivitiesarethebasisofworkpackages Theeffectof creepingscope isamajorcauseofcostoverruns Creepingscope Tomanagecreepingscope KeepscopedocumentscurrentFreezedesignaftertheestimatehasbeenapprovedAllowonlythosechangesthatarejustifiedbybenefitUseaneffectivechangemanagementprocedure TheFourCommandmentsofGoodProjectScope WrittenWelldefinedClearlyunderstoodAchievable CornerstonesofProjectManagement Cost Scope Schedule Quality AspectsofCost EstimateBasisforControlCostControlApplicationofcontrolprocedurestofollowfinancialprogress EstimateRequirements Defineprojectcostintegratescope schedule andresourcesDefineestimatebasisIdentifypotentialrisksIdentifycontingency escalationIdentifyitemsnotincluded ElementsofCostControl Establishthebaseline estimate MeasurevariationfrombaselineTakecorrectiveaction CostControlSystem Detailedprojectscope workpackageControlestimateChartofaccountsCoststatusreportForecastingprocessChangemanagementprocedureCashflowforecast ProjectControl ProjectDay1 Todolist KickoffmeetingProjectschedule IntegrationofCostandTime BasicElementsoftheControlSystem Aprojectplan Scope schedule estimatesAmonitoringsystemwhichmeasuresperformanceagainstplanAreportingsystemwhichidentifiesdeviationsfromtheplanAsystemwhichcommunicatesdeviationstotherightpeopleCorrectiveactionsForecastingtheprojectoutcome KeyControlPhilosophies Definethebaselineforcontrol1 2 3 4 DivideprojectintomanageablepiecesRemember Abilitytoinfluencecostismaximumearlyintheproject ProjectSuccess KeyControlPhilosophies con t Defineandmanagerisk opportunityIntegratescopeandestimatedcostintoscheduleMakeinformeddecisionsAnticipatedeviations changesAdoptthe endproduct approachPlanaheadfromphasetophase ProjectSuccess BasicProjectControlSteps DefinetheprojectscopeDevelopaprojectplanconsistentwith projectscopeestimates costconstraints schedule constraintsresourcesavailableReportprogressandcomparewithbudgetandforecastControlbytakingcorrectiveaction Contingency PlanforChange CornerstonesofProjectManagement Cost Scope Schedule Quality Schedule Planning IdentificationofthesequenceofeventsnecessarytocompletetheprojectScheduling Determinationoftimingandassemblyofprojectactivitiestogiveoverallcompletiontime FrontEndSchedule Awaytogettheprojectstartedright DesignProgramInstall TestSystemTurnover BasisforProjectSchedule ProjectobjectivesProjectscopeProjectmilestonesProjectestimate budget Resourceavailability TheCriticalPath IdentifiesprojectprioritiesShowsactivityrelationshipsEnablesscheduleanalysisReflectsprojectstrategyPromotesteamwork BasicNetworkDiagramming ExpandedNetworkDiagramming TheBarChart TheGanttChart ProjectSchedule Tools MicrosoftProject ProjectSchedule Tools FivePhasesofProjectManagement CornerstonesofProjectManagement Cost Scope Schedule Quality DesignBasis ContinuousImprovement QualityAssurance QualityControl TotalProjectQualityManagement TotalProjectQualityManagement ProjectQualityImprovement DevelopaqualitymanagementplanearlyintheprojectIncluderepresentativesfromallaffectedorganizationalunitsontheprojectteamInitiatetheprojecteffectivelythroughkick offandalignmentmeetingsReviewperformanceandmeasuresuccess ProjectQualityImprovement con t DefinescopeandreviewperiodicallyLimitscopechangesformalchangeprocedurerequirejustificationCompletemoreengineeringup frontbeforedefiningcostandschedulingObtainconstructability operabilityandmaintainabilityinputtodesign CostofQuality RiskManagement ManageRisk Whatisrisk SourcesofriskKindsofriskRiskManagementProcessIdentifyrisksDefineconsequencesDevelopamitigationplanDocument SourcesofRisk Technical Financial Socio Economic Contractual RiskManagementProcess IdentifyRisk AnalyzeRisk RespondtoRisk DocumentRisk SourcesofHelptoIdentifyRisk SiteinvestigationsContractdocumentsScheduleTeambrainstormingBodyofexperience RiskControlMethods AvoidReduceShareInsureAcceptwithcontingencywithoutcontingencyContain RiskContainment ClearlydefineinsuranceresponsibilitiesincontractsUsequalifiedpersonnelDocumentandcommunicateprojectstrategyDefinerolesandresponsibilitiesPreparecontingencyplansforcriticalactivitiesUseup frontte