应用文写作格式.doc

更多升本资料和信息请到北京专升本论坛免费下载 应用文写作格式、套用语及样例1、 信件格式a. 缩进式写作格式 （商务信件标准格式） 写信人名字（可省） 写信人地址 （可省） 写信日期(月日，年)收信人名字（可省）收信人地址（可省）Dear Sir or Madam: _（信件主体）_ Yours Sincerely, 签名b. 齐头式写作格式 写信人名字（可省）写信人地址 （可省）写信日期(月日，年)收信人名字（可省）收信人地址（可省）Dear Sir or Madam:_（信件主体）_ Yours Sincerely,签名C、 信件格式样例： Dec.6, 2003Dear Aunt Mary,Thank you very much for the beautiful watch. What a gorgeous Christmas present it is! I have been longing for such a watch for a long time. However, I didnt get it anywhere.Thank you ever so much, dear Aunt Mary. Ill keep the watch with me forever. And whenever I see this beautiful watch, I would certainly think of you with gratitude and affection. It will also remind me of your teaching and Ill learn to cherish my precious youth time.Again, my heartfelt thanks and best wishes to you. Lovingly yours, Tom2、 各类信函常用语及信件样例：Letters of Thanks 感谢信Useful expressions:(expressing thanks表示感谢)I appreciate it/Id appreciate that.I want to express my appreciation to all of my friends for their supporting.Im very grateful to you.I cant begin to tell you how much I appreciate your reminding.Im thankful to you for all the beautiful gifts.Im much obliged to you for your hospitality /kindness/advice /reminding/invitation.Thank you very much again.Words cannot express how grateful/honored/touched I feel at the moment.Its so good/kind/nice of you to offer.Sample Letter: March 25, 2006Dear Mr. Smith:Wed like to give you our hearty thanks to you for all the time you spent during the summer in coaching our school basketball team. Your enthusiastic model sporting behavior and team spirit have made a deep impression upon our minds. The big progress of our basketball team and our recent victory at the Principal Tournament owe much to your kind help.Many thanks again and best wishes!Yours Sincerely, Zhang JunLetters of Apologies道歉信Useful Expressions:I am writing to apologize for We are terribly sorry about the mistake and the trouble We greatly regret any inconvenience that may have been caused.Again, wed like to express our sincere apology for the mistake and the inconvenience it has caused you.I really apologize for that.You must forgive meI do apologize for all that Ive done.I just dont know what to say.How clumsy /careless/thoughtless/forgetful of me.Its wrong of me to be late again.I cant tell you how sorry I am.I wish to express my most sincere apology for all the troubles youve taken.Sample Letter:April 8, 2006Dear Mr. Gerald:First let me apologized for your order not being delivered promptly as usual. An industrial dispute involved many employees on our workshop floor has held up all production over the past few weeks. However I can tell you that the dispute has been settled and we are back to normal production again恢复正常, and your order has been given priority. 优先So you expect to get the goods by the end of this month. Once again let me say how much I regret the inconvenience this delay has caused, and emphasize that it was due to factors we could not have known about when we accepted your delivery date.Sincerely yours,Zhu JunLetters of complaint 抱怨信Useful expressions:We experienced the following problems in your restaurant.The product has been unsatisfactory in the following aspects.Anything you can do to solve this problem will be greatly appreciated.We are looking forward to a prompt reply.I would like to clear up this misunderstanding ASAP.We would expect a meeting with you about the situation.It is my understanding that it will be repaired at your expense.I strongly object to your way of advertising.I feel you should be aware of this.I regret to inform you of the following defects.Wed like a refund of 600 dollars.I dont think you want to see such things happen again.Sample Letter:June 5, 2005Dear Sirs:Im sorry to inform you that 7 out of the 15 records I ordered from you last Sunday were completely smashed when they arrived.Im enclosing a copy of my order with asterisks（星号） after the name of each of the broken records. Please sent he replacements to 发送替代品me with in 2 hours if possible, because my friend is very eager to have them. Yours faithfully,John SmithLetter of invitation 邀请信Useful expressions:Can you come to a party this Saturday morning?We are all hoping you can join us.We sincerely hope you can accept this invitation.You are invited to the opening ceremony?We are all hoping you can join us.We are looking forward to your early reply.If you cant come, please let us know as soon as possible.Sample Letter:20, Quessns Rd.,5/FHong KongMay 13th , 2000Dear Jane,Its my birthday next Wednesday, May the eighteenth. Can you come to a party in my house? It starts at three oclock in the afternoon.Rebecca and Irene are going to make a birthday cake in my house and they will come in the morning. Can you come early too and help put up the decoration? After the tea party, we are going to exchange presents. Will you bring one along when you come?I hope you can come.Love,MaryLetter of inquiring:询问信Useful expressions:1) Thank you for . 2) Although ，I have some questions about (尽管我还是想问一下)3) With reference to your advertisement in , would you please send me full details of (看到你们在上的广告，你们是否能告诉我关于的细节)4) With regard to your advertisement in , would you please advise the full details and prices of （注意到你们在上的广告，你们是否能详细介绍关于的细节和价格）5) As we are particularly interested in , we should be grateful if you would kindly send us as soon as it is available. （对贵方深感兴趣，如能尽快发送一份我们将不胜感激。）6) Please get back to me by 7) I look forward to Sample letter:Vermont Advertising Center202 W. Maple StreetWhitney, VT 02135May 2, 2004Dear Ms. Steele,I own a small advertising company, employing five copywriters, a business manager, and three secretaries. Because all of our work must be carefully done, one of your word processing centers may provide the solution to our extensive editing problems. Would either Model L-100 or Model L-101 help us reduce the time we spend revising?Sincerely yours,John ByersLetters of Recommendation 推荐信Useful expressions:It is a great pleasure for me to recommendIt is my honour to recommend It is my pleasure to recommend for the position of I sincerely hop that this application will be given your kind attention得到你们的重视.Your kind attention to this recommendation would be greatly appreciated. 衷心感谢你们对此推荐的关注。March 4, 2007Dear Wang Hong,It is my honor to recommend my former classmate Wang Hong for the position if software programmer at your company.We were classmates when we were reading for the bachelors and masters degrees. He was one of the top students all the time and he used to be considered “computer headed” at school. After graduation, he went to work in Singapore for two years as a software engineer. He is not only highly qualified within his specialty, he also shows usual ability in organizing teamwork.He returned to Beijing two weeks ago and he wants to get a job here. He said he couldnt imagine doing any work not having anything to do with the computer. So I believe that the capable software programmer your company needs is suitable for him. Your kind attention to this recommendation would be greatly appreciated.Yours Sincerely,Zhang JianLetter of congratulationUseful expressionCongratulations on your promotion/your winning the first prizeCongratulate sb. on sth.Sample letter:March 22, 2002Dear Sam, Congratulations on your promotion to executive vice president in charge of real estate. I am delighted, but not surprised, by your success. Western states had the good sense to choose the most qualified person for the job.Call me once you get settled. Well have lunch and discuss several deals that look like opportunities for both our companies.Cordially, Jeanette Filippe3、 E-mial 的格式及内容e-mail 包括以下内容：（to）收件人：收件人的e-mail地址。（Subject）主题：让接收人从标题快速了解信件的大概内容。（CC）副本抄送：须输入邮件副本收件人的地址。（BCC）暗抄送：功能于CC相似，只是e-mial直接接收人看不到BCC栏的地址。在编辑栏中输入信件的正文（Body Text）。这是邮件的主要内容，其格式、文体与普通信函相似。发送文件、图片等，可使用文档(File)目录下的“附件（Attachment）”功能。通常在正文后会写上邮件人的地址、电话、传真等通信信息。Sample：Dear Sir,This email is to let you know that I have processed your monthly payment and the cheques should be ready to collect from the Cashiers office in the Molineux Building this coming Friday 14 June.Regard,Mary Woodall DLCCAssistant to Professor John Malcolm,Director of International Relations, and Administrator, International Relations Office,MB 104,Tel: +44(0)1902 322736, fax: +44(0)1902 322488http:/www.wlv.ac.uk4、 Fax 的内容及格式传真没有固定的格式，一般只需在传真的抬头上标注To(至)、From（自）、Date（日期）、Total pages （总页数）、Subject（事由）等。传真文字形式可以是信函格式，也可以是备忘录、便条等。Sample：Eurofoods Co., Ltd.7 Rue St Jacques, Lille, FranceTel 33-552-90938266 Fax 33-552-90938467Fax Cover SheetToExport ManagerNorthern Foods Co.， Ltd.FromM. PoitierMangagerPhone No.44-1932-37465 233Phone No.33-552-90938266Fax No.44-1923-96875 222Fax No.33-552-90938476Date of IssueOctober 6, 2000Total page(s)1Dear SirWe refer to your order查看贵方订单 No. 4635 for cheese.Owing to problems at the port, we will not be able to meet the agreed delivery date 双方同意的发货日期of 1 December.We are doing everything possible to ship your order发送订货 but the contracted date has now become unrealistic. We believe, however, that we will be able to meet a delivery deadline最后期限 of 1 January 2001.We apologize for the inconvenience, but the delay is due to circumstances beyond our control不可控的.Yours faithful M. PoitierExport Sale10 s Manger 5、 Memo 的格式及内容备忘录，又称备忘便条，是公司内部最普通的书面交流方式，用来提醒或引起别人对某事的注意，在日常商务活动中，快速、有效地传递信息，如升职、开会通知、宣布公司政策等。备忘录通常由标题(heading)和信息（message）两部分构成。标准的标题部分包括收件人（To）、发件人(from)、日期(Date)和主题(Subject)；信息部分是主体部分，一般比书信短。鉴于留言人和留言对象在同一公司或同一