EN_SAP_MM_Master_data.doc

MM Master Data1.Vendor Master21.1Overview21.2Menu path / transactions21.3Create Vendor (Auftraggeber)4Extension (only for data conversion) (e.g. data line)7Address notes7Evaluated Receipt Settlement (ERS)12Order Acknowledgment Requirement121.4Create vendor (ordering address)161.5Change Vendor162.Material master202.1Overview202.2Transactions / Menu path202.3Create Material22Manufacturer Book Part Number31Date from which the plant-specific material status is valid333.Info record383.1Overview383.2Transactions / Menu path383.3Creat Info Record404.Source list464.1Overview464.2Transactions / Menu path464.3Maintain sourec list481. Vendor Master1.1 OverviewThe vendor master record contains information about the suppliers of a company.In addition to the name and address of the supplier a vendor master record includes information about vendor currency, payment terms and names of important contact persons.Since the supplier is deemed to be credit-side business partners of the company in the accounting department, the vendor master record also contains accounting data such as the reconciliation of the General Ledger Accounting.The vendor master record is therefore maintained by both purchasing as well as accounting.Information in the vendor master record are categorized as follows: General data: This data is maintained on the client level and contains general information valid for the client, e.g. address and bank data. Company code data:This data is maintained on the company code level. Examples include number of reconciliation account and payment method. Purchasing organization data: This data is maintained on purchasing organization level. Examples include order currency, Incoterms and various control data fort the vendor. In addition you can maintain different purchasing data dependent on the plant or vendor subrange. 1.2 Menu path / transactionsCentral Maintenance:SAP Menu Logistics Material Management Purchasing Master Data Vendor Central Create / Change / Display (XK01/XK02/XK03)Einkaufs-Pflegetransaktion:SAP Menu Logistics Material Management Purchasing Master Data Vendor Purchasing Create / Change / Display (MK01/MK02/MK03)Menu pathThe following pages describe how to maintain purchasing data for a vendor. The accounting data is maintained by the Accounting department.1.3 Create Vendor (Auftraggeber) Transaction MK01FieldDescriptionM/O/CUser action and valuesPurchasing OrganizationA purchasing organization procures materials and services, negotiates conditions of purchase with vendors, and is responsible for such transactions.M9700 for JintanAccount groupThe account group is a classifying feature within vendor master records. The account group determines: the number interval for the account number of the vendor, whether the number is assigned by the user or by the system, which specifications are necessary and/or possible in the master record.The following account groups can be used for Jintan: Z001Trade vendor for JintanZ002 Non trade vendorZ003 Internal vendor for JintanZ004 Intercompany vendor for JintanZ005 One-time vendor for JintanMZ001Template VendorVendor account that you want to use as a reference when creating another account.OTemplate Purchasing OrganizationHere you enter the number of the purchasing organization that you want to use as a reference.OM = Mandatory filed, O =Optional field, C = Conditional fieldContinue with Address FieldDescriptionM/O/CUser action and valuesNameNameMName of vendorSearch term 1/ 2Short description used for search helpsMPart of the nameStreet/House numberStreet name as part of the address.OPostal code / cityPostal code as part of the address/City name as part of the address.OCountryCountry codeMCNLanguageThe language key designates the language in which you: Display texts Enter texts Print documents.MENTelephoneTelephone number, consisting of dialing code and number, but without the country code.OMobile PhoneMobile telephone number consisting of dialing code and number, but without country code.OFaxFax number, consisting of dialing code and number, but without country dialing code.OE-MailInternet mail address, also called e-mail address.OData lineExtension (only for data conversion) (e.g. data line)OCommentsAddress notesOM = Mandatory filed, O =Optional field, C = Conditional fieldMandatory fields are marked with l .After entering the mandatory fields the number of fields available to enter address data can be extended with the icon Continue with Enter Control dataFieldDescriptionM/O/CUser action and valuesCustomerGives an alphanumeric key, which clearly identifies the customer or vendor in the SAP system.ONeeded when vendor is customer at the same time (e.g. subcontracting)VAT Reg.Nr.The VAT registration number is used within the EU for tax-exempt deliveries for the EC sales list. The check rules are defined for each EU country and cannot be changed.OOtherwise, nothing else is maintained by PurchasingContinue with Payment transactions This data is maintained by the accounting department.Continue with Contact personsHere you can maintain contact with the vendor.Continue with Purchasing data FieldDescriptionM/O/CUser action and valuesOrder currencyKey for the currency on which an order placed with a vendor is based.MCNYTerms of paymentKey for defining payment terms composed of cash discount percentages and payment periods. Payment terms FU* should be usedOFU05, IncotermsCommonly-used trading terms that comply with the standards established by the International Chamber of Commerce (ICC).ODDP, Minimum order valueMinimum value specified for purchase orders issued to the relevant vendor.OSchema Group, VendorNo useDetermines which calculation schema (pricing procedure) is to be used in purchasing documents containing this vendor number.On/aPricing Date ControlDetermines which date is to be used for price determination (pricing) purposes.If you choose the date of goods receipt, for example, a new price will be determined upon the arrival of the goods, causing the item to be revaluated at this time.O5 (WE-Datum)Order optim.rest.No useKey used to assign a quantity of restrictions for load building to a vendor.n/aSalespersonResponsible sales person at vendorOTelephoneTelephone number of vendorOAcc. with vendorAccount number which the vendor uses for our company.OWill be printedIndicator: GR-Based Invoice VerificationIndicator specifying that provision has been made for goods-receipt-based invoice verification for a purchase order item or invoice item.This field controls the default value for goods receipt-based invoice verification when an info record is created and - if no info record exists - when a purchase order is created.Wird gesetzt Evaluated Receipt Settlement (ERS) No useSpecifies that evaluated receipt settlement (ERS) or the automatic generation of invoices according to an invoicing plan is to be possible in relation to materials supplied or services performed (respectively) with regard to this vendor or this document item.n/aAutomatic evaluated receipt settlement for return items No useIndicates that automatic evaluated receipt settlement of return items is possible for this vendor or this document itemn/aOrder Acknowledgment Requirement Determines whether the purchasing document ( purchase order, outline purchase agreement, etc.) is to be acknowledged by the vendor.ONot relevant for ChinaAutomatic POAllows you to automatically generate purchase orders from purchase requisitions if the requisition has been assigned to a vendor (source of supply).OWill be set Subsequent settlementNo useIndicates that conditions providing for subsequent settlement may apply to this vendor.n/aSubseq. Sett. IndexNo useIndicator denoting that an index compilation for subsequent settlement is allowed for this vendor. This index facilitates the determination of relevant purchasing documents in the system.n/aBus. Vol. comparisonNo useIndicator which specifies whether comparison and agreement of the business volume figures recorded by each of the two parties to a volume rebate arrangement for subsequent settlement is necessary prior to final or partial settlement.n/aDocument index activeNo useIndicates that a document index is allowed for purchase orders issued to this vendor. The index is used for determining the relevant purchasing documents affected by changes to conditions offered by the vendor.n/aReturns vendorIndicates that a vendor return is carried out using shipping processing.OService based inv. ver.No useIndicates that service-based invoice verification is defined for a purchase order item.ABC indicatorNo useThe indicator serves to assign the vendor to one of the categories A, B or C, in accordance with ABC analysis.On/aModeOfTrnsprt-BorderNo useIdentifies the mode of transport (for example: road, rail, or sea) by which the goods cross a border during export or import.On/aOffice of entryNo useSpecifies the code of the customs office through which the goods enter or leave the country.n/aSort criterionNo useControls which criterion is to be used to sort the delivery items of a vendor in goods receipt.n/aPROACT-control profileNo useThe profile contains parameters that control the stock and sales data transferred via the PROACT IDoc to the recipient. The materials for which data is transferred, the data transferred, and how the data is compiled are defined in the profile.n/aReevaluation allowedNo useThis indicator defines whether revaluation of deliveries and services which have already been settled should be possible for purchase order or scheduling agreement items for this vendor.n/aGrant discount in kindNo useIndicator denoting that a vendor can grant a discount in kind (i.e. supply bonus articles free of charge instead of granting a monetary discount as a buying incentive or reward for large purchases) within a purchasing organization.n/aRelevant for agency businessNo useIndicates that this business partner can participate in agency business.n/aShipping conditionsGeneral shipping strategy for the delivery of goods from the vendor to the customer.OPurchasing groupKey for a buyer or a group of buyers, who is/are responsible for certain purchasing activities.O800Planned delivery timeNumber of calendar days needed to obtain the material or service if it is procured externally.O120Confirmation controlDetermines which confirmation categories are expected for a PO item (e.g. order acknowledgment, shipping notification).ONot relevant for ChinaUnit of measure GrpNo useKey that you can use for grouping several units of measure.n/aRounding profileNo useKey that the system uses to adjust the order proposal quantity to deliverable units.n/aPrice marking vendorNo useIndicates that a price marking agreement has been entered into with the vendor.n/aRack jobbing: vendorNo useIndicator denoting that rack-jobbing has been agreed.n/aOrder entry by vendorNo useIndicates that the vendor enters the purchase order.n/aService levelNo useIndicates a percentage of sales volume for a certain vendor that must be reached if the materials cannot be ordered in time from this vendor.n/aM = Mandatory filed, O =Optional field, C = Conditional fieldContinue with Partner functionsIf for example the Biller has a different address, this can be maintained here.Save with 1.4 Create vendor (ordering address)Only needed if address differs from main vendor.Transaction MK01Purchasing organization: 9700Account group: Z002Continue with Afterward the same steps as for create vendor!1.5 Change VendorTransaction MK02Search for vendor via the symbol or enter number directly.Purchasing organization: 9700Continue with Then change fields as neededContinue to partner functionsEnter partner function OA with numberThe following account group can be maintained in the same way and assigned to partner functions:Z003 Internal vendorZ004 Intercompany vendorZ005 One time vendorPurchasing data If the vendor receives material for subcontracting then the indicator Returns vendor“ should be set.Field description according to create vendor (section 1.3)2. Material master2.1 OverviewThe material master record is a companys central source of material-specific data. It is used in all areas of logistics. The integration of all material data in a single database object eliminates theproblem of data redundancy. All areas, such as purchasing, inventory management, materials planning, and invoice verification, can jointly use the stored data.2.2 Transactions / Menu pathSAP Menu Logistics Material Management Material Master Material Create / Change / Display (MM01/MM02/MM03)Menu path2.3 Create MaterialTransaction MM01FieldDescriptionM/O/CUser action and valuesIndustry sectorKey that specifies the branch of industry to which the material is assigned.When you create a material master record, the industry sector you specify determines which screens appear and in what order which industry-specific fields appear on the individual screensMM fr MaschinenbauMaterial typeKey that assigns the material to a group of materials such as raw materials, operating supplies or trading goods.The material type defines certain attributes of the material and has important control functions.When creating a material master record, the material type determines whether the material number is assigned internally or externally from which number range interval the material number comes which screens are displayed the order in which screens are displayed which department-specific data is displayed for the user to enterThe following material types are being used for Jintan:FHMI Production / Resource tools,FERT Finished Parts HALB Semifinished product, HIBE Operating supplies ROH Raw materials, LEER Empties, NLAG Non stock material, VERP Packaging, ZKAU Purchased material, ZUNT Drawings / Documents, ERSA Spare parts, Mz.B. HALB, ROH, M = Mandatory field, O =Optional field, C = Conditional fieldMaterial typesMaterialartDefinition and Use for Koepfer JintanDIENUsed for calculations to the customer, such as Tool costs (VTM-700 070) or other cost allocations to the customer (VTM-700 093). Only used by SD.ERSASpare parts for repairs and maintenance of machinery e.g. spindle bearings, sensors, filters, PVC hoses, motors, O-rings, etc.FHMIProduction and Resource tools (PRT) e.g. Grinding wheels, tensioners, brushes, chuck, holder, clamping bell, cutting boards, cutters, wheels, racks, measuring devices, hammers, pliers, limit snap gauge measuring balls, spikes, Unwinding, multi-site meter, diamond wheels, set profiles, grinding devices, transport baskets, turnbuckles, etc.HALBProduced parts as well as selling partsHIBEMaterials and Supplies, e.g. Papers, cartridges, heating oil, diesel, batteries, oils, chemical cleaner, whisk broom, bucket, mops, gloves, goggles, glue, safety shoesLEERMultiple use of packaging materials such as Transport baskets (KOEPFER property), customer packaging (customer owned)NLAGThis is a material that is not held in stock, but is immediately consumed or sold. A material master record of this material type can contain purchasing and sales data, but wont be valued.ROHRaw materials used to build HALBS e.g. turned parts etc. VERPDisposable packaging e.g. one way pallet, cardboard, etc.ZKAUFAll purchased parts according to DIN and standard and to drawing such as bearing support, O-rings, snap ring, angular contact ball bearingsZUNTMaterial type for drawings and documents e.g. gearing data sheets Continue with .Select Basic data 1&2 as well as purchasing and purchase order text and confirm with Confirm with Basic data 1FieldDescriptionM/O/CUser action and valuesMaterial short textText containing up to 40 characters that describes the material in more detail. You can enter one material description in each of any number of languages.There is a document defining the use of short texts for KOEPFER: 20150602 Proposal Material Short Text KOEPFER Jintan (2)Base unit of measureUnit of measure in which stocks of the material are managed. The system converts all the quantities you enter in other units of measure (alternative units of measure) to the base unit of measure.Mz.B. STOld material numberNumber under which you have managed the material so far or still manage it, for example, in another system or in a card index.ODivisionA way of grouping materials, products, or services. The system uses divisions to determine the sales areas and the business areas for a material, product, or service.Oz.B. 15Product allocationNo useThe product allocation determination procedure determines ho