Unit-3-Convention-Site-InspectionPPT课件.ppt

实用会展英语PracticalEnglishforConvention Exhibition Unit03ConventionSiteInspection会议场地视察 Goals学习目标 Aftercompletingthisunit youwillbeableto Getageneralunderstandingofdifferentmeetingroomsetupsandroomfacilities Graspusefulprofessionalwordsandexpressionsandkeysentencesofconventionsiteinspection Writeameetingagenda Improvethelisteningandspeakingskillforconventionvenueinspection Contents Unit03 2 1 3 4 ConventionVenueInspection 03 1 3 SituationalDialogues Projects Task1 Vocabulary Lookatthepictures Workwithyourpartnersandfillintheblankswiththerightformofthewordsgiveninthebox WarmingUp 1 Haveyou pencilsandnotepaperfortheparticipants 2 Wehave thebannersandwelcomingsignsinthepublicareas WarmingUp 3 I dliketo thepreparationsforthecomingconvention 4 Weneedsomehostesses theparticipants 5 Allthechairsandtablesare accordingtoyourrequirements WarmingUp 7 ShallI you 8 Wehave theregistrationcountersattheentrancetotheconferencehall 6 Thetechnicianshave thelighting internetconnectionsandotheraudio visualfacilities TaskTwo Brainstorming Workingroup Discusswithyourclassmatesaboutthemeetingroomfacilitiesusedforaconference WarmingUp Video Projector Audio Accessories SituationalDialogues Situation Maryismakingavisittoabiddinghotel Themarketingmanagerisshowingheraroundanddiscussingsomedetailedpoints M Mary thePCOP Peter themarketingmanagerofthehotel DialogOne P Welcometoourhotelagain Mary I vegotyourrequestforbids andI msurewecansatisfyyourrequirementstothemostextent M Thankyou Peter Doyouthinkourconferencedatesfitforyourroomblock P You reourlong termpartner Surewe lltryallmeanstosecureyourrequirementsalthoughit sthepeakperiod youknow M It skindofyoutodothefavorforus Butthelocationiskindoffarawayfromthedowntownarea abitinconvenientforusandattendees uh P Well maybe butthesurroundinghereisquietandspacious Besideswecanoffermoreparkinglotsatnocharge Anattractivepointforyoutogetpotentialdelegates right 1 7 SituationalDialogues M OK oneofthepointsIpreferhere Canyoushowmearoundyourproperty P Noproblem LetmetakeyoutothefunctionhailfirstIthasaseatingcapacityofabout500people Thehallilluminationisjustrenovated andtwobeamersystemsnewlyfixed M Good Letmetakeanoteonmychecklist Howmanysmallroomscanyouofferforbreakoutsessions We llhavearound300delegatestoattendconcurrenttracks P OK wehave10fixedmeetingrooms andabout6partitionedrooms Butthe6roomsneedtobeequippedwithnecessaryfacilitiesaccordingtoyourrequirements M Soundsreasonable Wealsoneedsomeareaforasmallexhibition Isthereanyspacefortheevent sayabout400sqm P Oh wedon thavesuchashowroom butyoumayusethehallwayoutofthefunctionhallforyourshow Ithinkit slargeenoughtoplacebooths M Fine Isitcomplimentaryforus Thisconferenceisabigdealtoyourhotel youknow 1 7 SituationalDialogues P Wealwayshavevalue addedservicestoyou Noexceptionthistime We 11offeryouapackageofcomplimentaryitemsthesameasusual M Thanks Thenshowmesomeguestrooms single doubleandsuites CanIhaveanewversionofyourroompacketincludingthenumberofvariousrooms floorplanaswellasyourbanquetoptionandmenus P Sure Igetitforyoulater M Bytheway we llstillhaveagroupratethistime P Noproblem Ourstandardroomsarejustupgraded You llsurelikeit You 11enjoyadiscountmuchlowerthantherackrates Ofcourse ourofferwillbemorepreferentialifyouuseourfoodandbeverageservice M Iknowwhatyoumean Generally Ifeelgoodabouttheambianceofyourfacilitiesandyourstafflookcourteousandwell groomed P Thankyou ThenI lldraftacontractforyourperusalaftergettingyourfactsheetofmeetingrequirements It llincludeallwediscussedjustnowaswellascomplimentaryitemswecanoffer M I mlookingforwardtoitThanksforyourtime Bye SituationalDialogues Bob thesalesmanagerofafamousinternationalconventionandexhibitioncompany Tracy thehostoftheConferenceentitled CAIJINGAnnualConference2012 ForecastsandStrategies DialogTwo Tracy Hello Bob Theopeningceremonyisapproaching Iseverythingready Bob yes almost Wehavealreadyputtheconferencebannerandclearsignageoutsidethebuilding Wehavefinalizedtheplansforgreeting registrationandaccommodation Thenametagsforattendeesareready Andwealsohaveemergencyplans Tracy Howaboutthevolunteers Aretheyclearabouttheirjobs Bob Yes theyhavebeenassignedtasksforthedayandtheywillwearnametagssoattendeescaneasilyidentifyhem Tracy Good Howabouttheroomsetup Thenumberofattendeesisreallybig 1 7 SituationalDialogues Bob Wecanmakesurewehaveenoughchairsforattendeesandallthenecessaryaudiovisualdevicesareready Tracy Great Pleasetesttheaudiovisualdevicesbeforehand Theysometimesaretroublesome Bob Yes Wehaveperformedaudiovisualtestsalready includingmicrophone overheadprojector projectionscreen multi imageandlaptopcomputeraswell Tracy Welldone Doyouhaverefreshmentsandlocalprogramming Bob Yes wehave Thefoodisofgoodquality Wehavedetailedplansforlocalprogramming Tracy Soundsgreat Isthereanythingwehaveyettomention Bob yes wehavereceivedtheagendaalreadybutwestillhavenotreceivedthescriptoftheopeningspeech Tracy Sorryforthedelay Iwillarrangetosendthemtoyouthisafternoon Ihopeyouwillhavetimetoprintthemout Well thanksverymuchforyourefforts Bob Mypleasure 1 7 SituationalDialogues Termsstudy Audio visualFacilities projectionscreens银幕flipcharts配套挂图stereophonic立体音响in housesound室内音响multi image多媒体projector放映机overheadprojector高射投影仪laserpointer激光指物棒lavalieremicrophone頭挂式麦克风monitor监视器projectionstands投影仪架子fastfoldscreen速折式屏幕 floodlights泛光灯Hi Fiequipment高保真设备loudspeakers扩音器simultaneousinterpretation同声传译设备slideprojector幻灯机opaqueprojector反射型放映机videoproducts影视器材cordedmicrophone有线麦克风audio visualservices视听服务设备Internetconnections网络连接 transparency幻灯片 1 7 SituationalDialogues Note 1 requestforbids投标请求书 专业会议公司为某一大型会议的举办向潜在的酒发出的请求竞标的工作文件 内容包含了会议的适合日期 大致人数 会议设施 住宿餐饮等基本要求 以及希望竞标方提供的价格和条件等 以此挑选最符合要求的会议举办场所2 roomblock酒店专为一次大型会议和展览活动预留的房间类型和数量 供专业会议或展览公司接待与会者 展商或观众入住 3 peakperiods高峰期 酒店和会议中心通常都有会议的高峰季 一般在4 5 9 10月份 超值季 valueperiods 就是常指的淡季 平季 shoulderperiods 是指处于前两季之间的时间 会议公司可在超值季和平季获得优惠的酒店价格 4 beamersystem电脑投影系统 会议型酒店和会议中心所配备的固定专业投影设施 与之相配套的是投影屏幕 projectionscreen 和其他影像设备等 5 breakoutsessions分组会议 会议业术语 与全体大会 plenarysessions 相对应 表示同期举行的数个小型会议 可有多种不同形式 还有concurrentsession tracks等表达法 1 7 SituationalDialogues Note 6 showroom展示厅 或称displayroom指在酒店或会议中心附设的较小面积的展览展示厅 规模较天的则称展览exhibitionhall 与专门的大型展馆有区别 7 grouprate团体价 酒店专门为带来一定规模的入住团组的公司提供的团体优惠价格 优惠幅度大大低于门市价 rackrates 另一常用术语是统一价格 fiatrate 表示酒店提供的客房均为一个房价 但不包括套房 8 factsheetofmeetingrequirements会议必备清单 由专业会议公司向酒店提供重要工作文件 内容包括首选的会议日期 客房数及类型 会议室数量 大小和会期 餐饮要求 听众构成 联系人方式等9 partitionedroom可分割的会议室10 foodandbeverageservice餐饮服务11 courteousandwell groomed彬彬有礼 穿戴整齐12 foryourperusal供您过目13 nametag名签 1 7 SituationalDialogues UsefulSentences 1 I lltakeyouaroundtheconventioncenter anddemonstrateourlatestfacilities 我将带你们参观会议中心 给你们演示我们的最新设备 2 I llguideyouthroughourcentertoseehowefficientourstaffis 我带你们参观我们中心 看看我们员工的工作效率有多高 3 Here sadisconthedetailsaboutourhotel sConventionDepartment 这是一张光盘 可以看到饭店会议部的有关细节 4 Howdoyoulikeouraudiovisualequipment 你觉得我们的最新视听设备怎么样 5 Areyouthinkingofusingourmodernfacilitiesintheconventionhall 你是否考虑使用会议厅的现代化设备 1 7 SituationalDialogues UsefulSentences 6 It sverykindofyoutogivemeatourofyourcenter Itgavemeagoodideaofyourmeetingservicequality 谢谢你能够带我们参观你们中心 你们的会议服务质量给我留下了好印象 7 Iwasveryimpressed Youhavefinefacilitiesandefficientpeople 我印象很深 你们的设备先进 工作效率很高 8 Thesearethephotographsofpastsuccessfulconventionsweheldbefore 这些是我们先前成功举办会议的照片 9 Inthinkwecansetadatefornegotiationsonmoredetails 我想确定一下日期商讨更多的细节 10 WehavevarioustypesofmeetingroomslikeU shape classroom type theater typeandhollow shape 我们有各种类型的会议厅 例如U型会议厅 教室型会议厅 剧院型会议厅和回字形会议厅 Reading MeetingRoomSetup Themeetingroomsetupcanmakeorbreakaperfectlyplannedmeetingorconvention Dependingonthenumberofpeopleandontheformatofyourmeetingandconvention thesetupcanbeverydifferent Themostcommonlyusedsetupstylesaretheaterstyle schoolroomstyle conferencestyleandroundtablestyle Theater Auditoriumstyleinvolvesasinglespeakerorpaneladdressingagroupofindividuals Inthiscase interactionamongtheaudiencesisminimal andthereforetheseatingarrangementsshouldallowmaximumviewingofthespeaker Thisstylewouldbemostidealstyleforgeneralsessions Inthisseatingstyle the speakerorpanelneedstobeelevatedonaplatform Chairsarelinedupinrows facingtheplatformorlecternwithoneorseveralstraightaislesacross Thespacebetweenthechairsandthedistancebetween Reading MeetingRoomSetup therowscanbeadjustedaccordingtothecapacityrequired Therearemanyvariationsofthetheatersetupwithchairsinsemicircularandeven V shapedarrangements Theschoolroomstyleismostoftenusedforlecture formattedmeetings Inthisstyle attendeesareseatedattablesfacingthespeakersothepresentercanseealltheparticipants Theschoolroomarrangementisconducivetoparticipants takingnotes readingmaterialsorworkingonprojects Conferencestylereferstoatablewhereattendeesareseatedonallfoursides Setupvariesaccordingtogroupneeds TherearesuchshapesasU shape T shape Doublewidth twotablesareputtogether Square Hollowsquare Boardofdirectors alongdouble widthsetup Reading MeetingRoomSetup U shape Ahorseshoe shapedarrangementoftables Six oreight footconferencetablesareplacedendtoendintheroomtoformtheshapeofaU ChairsareplacedaroundtheoutsideoftheU Itisappropriateforsmallgroupsthatrequireconversationsbetweenthepresenterandaudience aswellasconversationsbetweentheparticipants T shape Self explanatory Ifonlycertainpersonssuchaschairmanorpresentersaretobeseatedatthetopofthe T specifythenumberofchairstobeplacedinthatlocation Doublewidth Twotablesareputtogetherforawidthofsixtyinchestoprovideextraroomofnotebooksandothermeetingmaterials Square Aseriesofdoubleortriplewidetables squared HollowSquare Six oreight footconferencetablesareplacedinarectangularoutlinewithopenspaceinthemiddle Chairsareplacedaroundtheperimeterofthesquare Itissuitableforsmallgroupdiscussion Boardofdirectors Alongdouble widthsetup Reading MeetingRoomSetup Banquetorroundtablestyleisthelastone Theuseofbanquetroundtablesmaybedesiredfora buzz groupformatsuchasa meettheexpert session Themeetingroomissetwithaseriesofroundtableswithadiscussionleaderateach Banquetroundsareavailableinvarioussizesthatcanaccommodatefromfourtotenpeople Afewtableseatingasmanyastwelvearealsoavailable Reading TaskOne Matchtheappropriatestylesofsittingarrangementwiththepicture BanquetstyleU shapeTheaterstyleschoolroomstyle 1 2 3 4 Reading TaskTwo Answerthequestionsaccordingtothepassageabove 1 Howmanysittingarrangementstylesarecoveredinthepassage Whatarethey 2 Whatistheaterstyle 3 Whatkindofconferenceisschoolroomstyleappropriatefor 4 Wheredotheattendeessitintheconferencestyle 5 Ifyouwanttoholdaparty whichstylewouldyouchoose Projects TaskOne Listening Situation MissChen thesecretaryoftheOrganizingCommitteeofAsianAnnualSalesmeetingisaccompaniedbyMr Brown theconventionservicesmanagerofShanghaiEverbrightConventiontoinspectthemeetingsite A Fillintheblankswiththeappropriateexpressionsgiveninthebox ConferencehallbanquethallVIProommeetingroommulti functionhall Projects TaskOne Listening 1 2 3 4 5 Projects TaskOne Listening B Listentothedialogueandmakeamemo Projects TaskOne Listening CListenagainandfillintheblanks Thenreadthesentencestoyourpartner 1 I dliketomakesureofthe fortomorrow smeeting 2 Allthechairsandtablesare properlyaccordingtoyourrequirements 3 Haveyouprepare and fortheparticipants 4 Alltheitemsneededareincludedinthe 5 Haveyou theRegistrationDeskthatwe llneedseveralhostessesto theparticipants D Listentothedialogueandthendecidetrue T orfalse F 1 Pensandnotebooksareofferedtotheattendees 2 Theregistrationcountershavebeenplacedinthefrontoftheconferencehall 3 Thebannersandwelcomingsignshavebeenhunginthepublicareas Projects TaskTwo WritingPractice MeetingAgenda 会议日程 Anagendaisalistofmeetingactivitiesintheorderinwhichtheyaretobetakenup bybeginningwiththecalltoorderandendingwithadjournment Itusuallyincludesseveraltimearrangementforoneormoreactivities Thekeysectionsofameetingagendaincludes Theheader Topicofthemeeting Location Dates StartingandendingtimeThebody Introductions Topicsathand Announcements Closingceremony Projects TaskTwo WritingPractice A Answerthequestionsaccordingtotheform1 Whatisthetitleofthemeeting 2 Wherewillthemeetingbeheld 3 Howlongwillthemeetinglast 4 Whatwillheattendeesbedoingat8 00a m onApril27 2010 5 WhattimewillthemeetingendonApril28 2010 Projects TaskTwo WritingPractice B Fillintheformaccordingtothefollowinginformation TheAnnualMeetingoftheRegentsoftheUniversityofCaliforniaTheannualmeetingoftheregentsoftheUniversityofCaliforniawillbeheldfromNovember17 Tuesday to19 Thursday 2010 Theopeningceremonywillbeheldat2 30p onthefirstday Thesessionofthewholeconferencewillbeheldat8 30a m andthesessiononEducationalPolicyat9 30a m onNovember18 Afterlunchat12 30p m wewilldiscussFinanceto2 00p m After10minutes break wewillreturntotheissueofLongRangePlanningandEducationalPolicy Finallyinvestmentwillbediscussedat4 30p m