Presentation Skills Preparation.ppt

presentationskills preparation bo az universitymay13 2004tomatkinson feedback whatyoulikedjusttherightspeedslideswerebetterwhatcouldbeimprovedtooslowslidesneedmorecolormaketopicmoreinteresting agenda motivationpreparationprocesspresentationsequenceeffectiveslidesvisualaids part1motivation peoplejudgeyourpresentationbasedonhowyoupresent 93 howyoupresent 7 whatyouknow source exbu schoolvs work schoolevaluationmostlypaper based outthere itisthereverseyouareinluck thisskillcanbepracticed seeingandhearingaidretention part2preparationprocess preparationprocess firstdraft startearlyand knowyouraudiencedefineyourpurposegatherdataorganizepractice 1 knowyouraudience beforestartingtowrite needtoknow sizeneeds interests andconcernsknowledgelevelmotivationlevel 2 defineyourpurpose twomainreasonstogiveapresentation informpersuade inthisclassyourjobisinform sayitinonesentencewithno ands howtoovercomesecurityflawsinwifi applicabilityofwebservicestechnologyinbusiness nanotechnologyapplicationsthatwillbemarketableinthenext3 5years sayitinonesentencewithno ands not securityflawsinwifiandhowtoovercomethem nanotechnologyandroboticsinhouseholdappliances 3 gatherdata collectevidencedeterminemainpoints 2 5 preparechartsandgraphs 4 organize placedataintotheappropriatesection introductionbodytopic 1topic 2topic 3conclusionquestions saywhatyouaregoingtosay sayit thensaywhatyoujustsaid 4 organize source lehman dufrene 5 practice leaveitforafewdays practice revise infiniteloop 5 practice ensurethataudience sneedsaremet walkthroughpresentationasifyouwereintheaudiencedoesitflowlogically doeseverysliderelatetothestatedpurpose wouldyourmom dadunderstandyou part3presentationsequence tomakethepresentationsuccessful 1 setupearly2 buildrapport3 open4 presentmainpoints5 conclude source lehman dufrene 2 buildrapport helpaudiencetrustyouandfeelthatyoucarestartbeforeyoubeginmingle learnnamesmakeagoodfirstimpressionpeoplelistentopeopletheylike 2 buildrapportwithtitleslide introduceyourselfgivereasonswhytheyshouldlistenestablishrespectgivecredentialsgetattentionhumorshortstorystartlingstatisticgetaudienceinvolved thestandardline tellthemwhatyouaregoingtotellthem thentellthem thentellthemwhatyoutoldthem source lehman dufrene 3 openwithagendaslide clearlydefinetopicandpurposemakeaudiencethinklayoutschedule 4 presentmainpoints mainpoint transitionmainpoint transitionmainpoint transition givesupportingevidencegiveexamplesgetfeedback questionsfromaudiencemaintainfocusonaudience listen 5 conclude informaudiencethatyou reabouttoclosesummarizemainpointssomethingtorememberorcall to actionanswerquestions 5 conclude thefinalslide lettheaudienceknowthepresentationisoverwithafinalslideaskingfor questions part4effectiveslides effectiveslideformat keepslidessimplemaintainaconsistent easy to readstylelanguage colors fontsaccuratespellingandgrammar7x7rule max7linesperslide 3 5isbest max7wordsperline keepslidessimple avoid soundeffectsslidetransitionsfancylayoutstoomuchclipartmorethan3bulletlevels keepslidessimple sameslide makesuretokeepyourslidessimple withtoomuchtextoneachline theaudiencewillbetryingtoreadwhatyouwritewhileyouaretalking thiswillbeverydistractingtobothyouandyouraudience maintainaconsistentlookandfeelwithineachslide andfromoneslidetothenext createhighcontrastbetweenbackgroundtextdon ttrytosqueezetoomanythoughtsontooneslide style parallelstructure gotothestorebuysomebreadcomehomefordinner gotothestorefreshbreaddinnerwillbeready parallel notparallel easytofollowdifficulttofollow maintainconsistentstyle changingslidestylesdoesn tmakethepresentationmoreinteresting itjustdistractstheaudience colors keepthemsimpleandconsistentusenomorethanfivecolorsforchartsorgraphsusenomorethantwocolorsfortextusecolorswithhighcontrastbecarefulwithredbecausetheeyewillnaturallygotherefirst colors keepthemsimpleandconsistentusenomorethanfivecolorsforchartsorgraphsusenomorethantwocolorsfortextusecolorswithhighcontrastbecarefulwithredbecausetheeyewillnaturallygotherefirst fonts fontsarelikecolors usesparinglyminimizeuseofitalics boldingandshadowsdonotuseallcapsnormalcapitalizationiseasiertoread timesnewromanlucidahandwritingarialblackbookmanoldstyle fonts sameslide fontsarelikecolors usesparinglybeconsistentfromslidetoslidedon toverdotheuseofitalics boldingandshadowsdonotuseallcapsnormalcapitalizationiseasiertoread fonts bevisible youshouldnothavetoask canyouseethatinback titlesshouldbe38 44pt fontsizetextshouldbe28ptfontsize 44pt 40pt 36pt 24pt 18pt 14pt spelinandgramer emportantthanthereisnoerorsortyposlooksveruimprofesionelpeoplemaynottakeyourseriuosly 7x7rule thisistoomuch thiswilltakelongerthanthe2 3minutestotalkthroughemportantthanthereisnoerorsortyposlooksveruimprofesionelpeoplemaynottakeyourseriuoslykeepthemsimpleandconsistentusenomorethanfivecolorsforchartsorgraphsusenomorethantwocolorsfortextusecolorswithhighcontrastbecarefulwithredbecausetheeyewillnaturallygotherefirstfontsarelikecolors usesparinglybeconsistentfromslidetoslide don toverdotheuseofitalics boldingandshadowsandlikee maildonotuseallcaps informaudiencethatyou reabouttoclosesummarizemainpointssomethingtorememberorcall to actionanswerquestions thisisfromanactualslideon howtogivepresentations jokesandinsighthavesomeelementsincommon ajokeisn tfunnyunlesswe get thepoint similarly insightsoftenhaveacomicalaspect onceyouhaveaninsightthesolutiontoaproblemisabsurdlysimple humorofteninvolvesaunexpectedrestructuringofourunderstanding sojokesoftenbeginbysettingupanexpectation thenunexpectedlydashitinthepunchline butinawaythatmakesadifferentkindofsense consequently jokesoftenhavethreepartstosetup confirmanddashapattern e g gleitman sdoctor lawyerandengineerjoke arelatedmechanismmakesanapparentlyunambiguousstatementopentoanalternativeinterpretation e g puns wildejoke unexpected but sensibleoutcomescanalsoprovideanoutletforwishesthatcan tbeexpresseddirectly asinsarcasticor dirty jokes part5visualaids qualityvisualaids usediagramstoenhance communication easiertounderstand morepotent spatialmemoryimpact lesscognitive morevisceral chartsandgraphs keepthemsimplegivethepunchlineintheheadingfollow10 secondrulemakechartservet