商务英语写作-备忘录ppt课件

Memorandums Whatisamemo Itisaformatofinternalcommunication whichcancommunicateinformation explainnewprocedures announcechanges makerequests confirmresults orofferadvice Howtowriteabusinessmemo 内容简短 备忘录市商务书面沟通中最简短的形式之一 具备快速阅读的特征 信息具体 如果要用备忘录告诉同事们有个会议或活动 就把具体的日期时间告诉他们 内容有组织 便于读者呢个迅速找到需要的信息 不管是直接还是委婉 内容都要有组织 不要让对方浪费时间思考你是什么意思 Theformatofamemo 汉语的 备忘录 来自英语的memorandum 实际应用中通常使用其缩写形式memo 作标题时一定要大写首字母 或者四个字母都大写 备忘录由名称 title 标题区 heading 和正文 body 三部分组成 其中标题区包括四部分内容 备忘录的撰写人 收件人 发送日期及主题 备忘录的基本格式如下 排列格式多为齐头式 MemoTo 写出全名 有时可以加上职位From 写出全名 有时可以加上职位Date 写出完整日期 月份可以采用缩写Subject 主题简短 明确 具体Message 直接写出重点 用一到两个句子把主要的信息写出来 可以只有一个句子 也可以有好几个段落 Re NewYearPartySubject AutumnTradingFairSubj ChristmasCelebrationSUBJECT BeefitsCoordinatorSuggestsPingguOuting Memo Changesoftheorder To Subject From Changegoodsdetailsofthismorning sorder Ms SanchezfromRoyaleEngineering Send3unitsofmodel1380and4unitsofmodel1935bysea Theydonnotneedinsuranceandwewillpayforseatransport Date 24November 2013 DispatchDepartment BrianDavison 如果你选择使用标题形式写出 事由 要注意用词应当概括性强 言简意赅 事由 是备忘录的 题眼 作用在于突出备忘录的写作目的或其主要内容 使收件人迅速识别备忘录的主要意图 判断应由哪个业务部门处理 与自己是否有关系 事由一项等于备忘录的标题 换句话说 备忘录的主旨应当体现在事由的表述之中 请比较以下同一个会议纪录的六种事由标题 MinutesofthemeetingoftheSecondBoardofDirectorsMinutesoftheMeetingoftheSecondBoardofDirectorsMinutesoftheSecondMeetingoftheBoardofDirectorsMinutesoftheSecondMeeting BoardofDirectorsBoardofDirectors MinutesoftheSecondMeetingBoardofDirectors MeetingMinutes October23 2007 Practice1 Yourcompany sSalesDirectorisvisitingyounextThursdaymorning Writeamemotoyourassistant Kerstin Tellingheraboutthevisit Explainingthereasonforthevisit SayingwhatinformationtheSalesDirectorwillneedontheday Writeabout30 40words Memo AboutthevisitofSalesDirector To Subject From Date 5thMarch 2013 MsKerstin StephenChan ManagingDirector Ourcompany sSalesDirector Mr Johnson isvisitingourbranchnextThursdaymorningtocheckthesalespictureofourregion Pleasepreparethesalesfiguresofallourproductlinesforhisinspection Thanks Practice2 YouareamanagerandgoingtospendholidaysinHawaiiinJune Suddenlyyoureceivedaletterfromanimportantcustomer Mr EltonDeland whowillarriveon25thJuneanddiscusstheclaim YouhavetodelaythetriptillJuly WriteamemotoMs AnneFranks yoursecretary ExplainwhyyoupostponeyourtripMentionthedatewhenMr EltonDelandwillarriveAskhertoarrangeyourmeeting Memo To Subject From Date 22September 2013 AnneFranks WuShan Tripdelay IhavetodelaymytriptoHawaiitillJuly asMr EltonDelandwillarriveinLondonon25thJuneanddiscusstheclaimfacetoface Pleasearrangeourmeetingon26thJune TypesofMemos 1 InstructionMemo 指示性备忘录 Style simpleanddirect Content 1 INTRODUCTION 2 DETAILS3 RESPONSEORACTIONTOBETAKEN4 CONCLUSION Example To AllStaffFrom AllenSmith AdministrativeOfficerDate May12 2006Subject OperatingInstructionsforNewCopyingMachineANewphotocopierhasbeeninstalledinthegeneraloffice Allstaffiswelcometouseit introduction Toensurethecopier ssurvival itisimportanttokeepthefollowingproceduresinmind details Usethemachinefornolongerthan30minutesatatime Afteruse allowthemachinetocoolforatleast5minutes Makesuretheswitchisturnedoffafteruse Pleasespeaktomeifyouhaveanyquestionsaboutthemachine response 上级致下级MemosfromtheManagement 例1 推迟圣诞晚会备忘录 PostponingthestaffChristmasparty TO AllStaffFROM ManagementDATE November9 2007SUBJECT STAFFCHRISTMASPARTY It sthattimeofyearagain Asyouallknow Christmasisourbusiestseasonoftheyear EveryyearitisastruggleformanagementandsupervisorstofindthetimeandenergytoorganizeastaffChristmasparty Thisyear wehavedecidedtopostponetheChristmaspartyuntilafterourbusyseason PartyDetails Date ThirdSaturdayinJanuaryTheme CelebrationFood Turkey Christmaspudding smokedsalmonSpecialevents KaraokeandbellydancingWeapologizethatthecelebrationwillhavetowaituntilthenewyear butweguaranteethatitwillbeworththewait Anyoneinterestedinvolunteeringtohelpoutwiththeeventisencour