商务英语课PPT课件

.,1,Brainstorm,Listtwoofyourfavoritewaystocontactpeopleforbusiness.,.,2,WritingEffectiveBusinessEmails,Session11,.,3,Contents,Whataretheadvantagesanddisadvantagesofemail?Whatarethetipsforwritingabusinessemail?Businessemailwritingpractice,.,4,EmailVs.Regularmail,Advantagesofemaileasy,quick,short,precise,free,Disadvantagesofemailnotsafeeasytoforwardjunkmailsattachedwithviruses,.,5,Businessemail(1),Beforewriting1.whyamIwritingthisemail?Providinginfo.(emailabouthavingChristmaspartyandcancelingclassesfromMs.Liu)Requestinginfo.(emailaboutaskingfortime,location,anddresscodeforpartyfromclasschair)Requestingaction(classchairsemailaboutseeingeverybodyinRoom515BthisFridaynight)2.whatexactlydoIwanttheresultofthismessagetobe?,.,6,Businessemail(2),WriteagreatSubjectline(Why)-Easierforrecipienttoimmediatelyunderstandwhyyousendemailquicklydeterminewhatkindofresponseandactionitrequires.,.,7,Subjects:goodorbad?,HellothereHifromanoldcolleagueImportant!ReadImmediately!MeetingFollow-upaboutteammeetingDoweneedalargerroomformeetingnextFri?,.,8,Goodexamplesforsubject,Reminder:Mondayis“PresidentsDayNOclassREQ:ResendLarryTateszipfile?HELP:CanyoudefragmyCdrive?Re:ChristmaspartyQuestion:Arewegettingmoretimefortheproject?,.,9,Goodexamplesforsubject,Reminder:Mondayis“PresidentsDayNOclassREQ:ResendLarryTateszipfile?HELP:CanyoudefragmyCdrive?Re:ChristmaspartyQuestion:Arewegettingmoretimefortheproject?,.,10,Practiceforwritingasubjectline,Hithere,SincewellhavetoreportABCprojecttoMicrosoft,theget-togetherlunchwithourVPhastoberescheduledtoFriday(12/19)at1pminsteadofThursday(12/18)at12pm.Thanks.YujieSubject:LunchwithVPreschedtoFriday（12/19）1pm,.,11,Layout,Content:SalutationBodyClosingSignature,.,12,Salutation:Dear,Title+Surname:DearProf.Jones,DearDr.Parker,DearMr.Clark,DearMs.Lincoln,DearMrs.Woods,DearDirectorof,DearSirs,DearGentlemen,DearSir/Madam,ToWhomItMayConcern,.,13,Body,Introduction(name,title,andorganization)Purpose-Importantdetails-AdditionalinformationFinalsentence-e.g.Thankyouverymuchforyourtime.Imawaitingforyourreply.,.,14,Closing,Yourssincerely,Sincerely,Yoursfaithfully,Yourstruly,Youraffectionately,Yours,(Best)Regards,Bestwishes,Love,Cheers,.,15,Signature,NamePositionOrganizationContactinformation-Tel:-Mailingaddress:,.,16,Tipsformessagewriting,BrevityMakeiteasytoquoteNevermix,neverworry(topics,projects),.,17,Emailwritingpractice,Situation:你作为某外企人事部经理用Email通知全体员工圣诞节(12月24至26日）去龙庆峡度假3日。日程安排详见附件，12月27日照常上班。Requirements:GreatsubjectBrieftextmessage,.,18,Emailwritingpractice,Situation:你作为某外企人事部经理用Email通知全体员l劳动节(5月1至2日）去龙庆峡度假2日。日程安排详见附件，5月3日照常上班。Requirements:GreatsubjectBrieftextmessage,.,19,SampleKey,Subject:HavefunonChristmasholiday!Dearall,AnyplanonChristmas?OurcompanyisinvitingeveryonetohavefuninthebeautifulresortLongQingxiafor3days(Dec24to26).PleasefindtheitineraryintheattachmentandsignupinRoom606ASAP.ThedeadlineisDec1.AllhavetocomebacktoworkonDec27.Regards,AdaLeeHRManager,.,20,SampleKey,Subject:HavefunonLaborDayholiday!Dearall,AnyplanonLaborDay?OurcompanyisinvitingeveryonetohavefuninthebeautifulresortLongQingxiafor2days(May1to2).PleasefindtheitineraryintheattachmentandsignupinRoom606ASAP.ThedeadlineisApr15.AllhavetocomebacktoworkonMay3.Regards,AdaLeeHRManager,.,21,Donts,dontuseemailifthemessageneedstobeprivateorsecure(maybethecompanyhasapolicyonthis)dontsendanemailyouwouldntwantanyoneelsetoread,itstooeasytoforwarddontleavesubjectlineblankdontuseallcapitallettersdontforwardamessagewithoutabriefcommentwhyyoureforwardingitdontoverrunemailswithsmileyfacesorotheremoticons.dontletemotionsoroffensivelanguagedetractfromyourmessagedontsendwithoutcheckingformistakes,.,22,Assignment,YouareBartdeWit,technicalmanagerforaresearchanddevelopmentdepartmentatalargemultinationalcorporationbasedinDenBosch.Youhavereceivedarequestfromaninternalclient,JohnSmith,torushthroughtheanalysisofonehundredchemicalsamplestheABCBatch-beforeaveryimportantmeetingofseniormanagementintwoweekstime.Unfortunatelyyouareveryshortstaffedatthemomentandyoumaynotbeabletomeettherequest.Ontheotherhand,youdonotwanttoloseJohnSmithasacustomerandyouknowthathehastheoptionofsendinghissamplestoanexternalcontact.EmailJohnSmithanddealwithhisrequest.Trytowriteyourtextasquicklyasyoucanwithouttoomuchediting.,.,23,Assignmentrequirements,Writeabusinessemailmessageusin