英文应用文写作.ppt

应用文写作,应用文种类,便条Note通知Notice简历表Resume信函：Letter普通信函感谢信道歉信Letterofthanks/apology邀请函Invitationletter求职信Letterofapplication商务信函BusinesscommunicationsPractice,便条,包括留言、请假条、收条、欠条等1.题目可省2.称呼语写在左边顶格3.日期写在正文右上方，也可写在署名下一行，即右下角。可以写上年月日，或星期几（上午/下午）。4.形式和内容简洁，语言通俗、简单、直接5.署名写在正文的右下角。注：一定要说清楚写给谁的、什么事、谁写的以及什么时候写的。,例1(leaveamessage),例2(askforsickleave),例3(receipt),例4(Ioweyouform),常用语,Withmanythanks!Manythanks!Iwishyousuccess!Imverypleasedtoknowthat,通知,1.上方居中写NOTICE或Notice2.正文的右下角写出通知的单位或人名3.日期放在左下角,例1,例2,注：time,place,subject,participant,简历,1.包括页眉、教育背景、工作经历和个人资料四个部分2.页眉部分：Name,Address,andTelnumber3.教育背景：时间倒序，最近的学历放在最前。4.个人资料：Certificates/Qualifications,LanguageProficiencyHobbies/PersonalStrongPoints5.工作经历：时间倒序，公司名称，地点，职务，工作内容,Personaldata,DateofBirth:Mar.9th,2006Sex/gender:Male/FemaleNationality:ChineseMaritalstatus:Single/Married/DivorcedHealth:Excellent/good/bad,Education,2004-2006:BeijingJingbeiVocationalCollegeRelevantcourses:English,computer2001-2004:No.55HighSchool1998-2001:No.101MiddleSchool,WorkExperience,2005-2006:NewWorldSoftwareCompany,workingasasalesmanLanguageProficiencyEnglish:fluentinspeaking,readingandwriting,Certificates,CET-4,CET-6,TEM-4,TEM-8,PRETCO-3,CPAHobbiesComputergames,swimming,football,JobObjective,1.SeekingachallengingpositionintheSalesDepartmentwhichoffersopportunitiesforgrowthandadvancement2.ToworkasageneralmanagerinajointventureenterpriseinQingdao3.ToserveasaSalesManagerataSino-foreignjointventureinBeijing,例,Mar.9th,2006ZhangLingNo.45RenminRoadBeijing100012TelersonalDataDateofBirth,Sex,Nationality,Health,etc.WorkExperience2004-2006:Education2001-2004:JobObjectivetoworkasa.,常用词语,height,weight,position,creative,excellentParty/Leaguemember,doctor,master,bachelor,graduatestudent,abroadstudent,foreignstudent,freshman,sophomore,junior,senior,bloodtype,IDcardNO.,capable,careful,cooperative,major,score,socialpractice,scholarship,“ThreeGoods”student,excellentleader,studentcouncil,intelligent,inventive,信函,1.信头指写信人的地址和写信日期，位于信的右上角。顺序：第一行写门牌号码、路名；第二行写市（县）、省（州、郡）名，寄往国外的信要加国名；第三行写寄信日期2.收信人的地址位于左上角，略低于写信日期3.称呼低于收信人地址，左边顶格写起4.正文开头空几格，不用写“你好”5.结束语位于正文的下一行右边6.签名在结束语的下一行，除了对熟悉的人和亲密的人之外，签名必须要写全名。,例,注：1.如果不知道收信人的名字，可以写上DearSir/DearMadam/Towhomeveritmayconcern2.结束语商业信函：Sincerelyyours,Yourstruly,Yourssincerely私人信函：Yours,Sincerely,Withlove,Sincerelyyours,Yourstruly,Yourssincerely,感谢信,要求：对对方给与的款待、礼物或帮助等表示由衷的感谢。用简洁的语言赞赏对方提供的帮助所起到的作用，或所收到的礼物的可爱之处及其用途。再次表示衷心的感谢，希望有朝一日能够回报。,例1,February16,2006DearLucy,Imwritingthislettertothankyouforyourwarmhospitalityduringmyvisittoyourcountry.Ienjoyedandappreciatedallyourkindnesstome.IhopethatyouwillpayashortvisittoChinaandImayhavethepleasureofseeingyouinmyhome.Thankyouagainforyourfriendlywarmth.Sincerelyyours,Sally,例2,Aug.12,2005DearTed,Thankyoufromthecoreofmyheartforthenicebirthdaypresentyouhavesentme.IhavebeenlookingforwardtoanEnglish-Englishdictionaryforalongtime.Itwillsurelybeveryhelpfultomystudy.Itwasverykindofyoutoremembermybirthday.Thegiftwillalwaysremindmeofourfriendship.Thanksagain.Imlookingforwardtomeetingyousoon.Yourstruly,John,常用语,1.Iwanttoexpressmyappreciatetoyouforyourhelp.2.Imthankfultoyouforyourbeautifulgift.3.Thankyousomuchforyourwarmwishes/greetings.4.ThebeautifulyougavemeisjustwhatIwant/need.5.Ireallyappreciateyourhospitality.6.Iwillrememberyourkindnesswithgratitude.,道歉信,格式与感谢信相同，下面是一些常用语：1.Ireallyapologizeforthat.2.Youmustforgiveme.3.Itsallmyfault.4.IdoapologizeforallthatIvedone.5.Howcareless/forgetfulofme!6.IcanttellyouhowsorryIam.7.Ireallydidntmeanthat.,例,April4,2005DearMary,IamverysorrythatwewontattendyourbirthdaypartyonSaturdaybecausemywifeisill.IamsorrythatImustdisappointyou,butIamconfidentthatyouwillfullyunderstandus.YourssincerelyMichael,邀请函,邀请函中通常包括下面几项内容：1.邀请函发出的单位、组织或个人2.活动的时间、地点3.活动内容和日程安排4.要求被邀请人回复,例1,May18,2005DearProf.Wang,TheEnglishDepartmentofDalianUniversityofTechnologywouldliketoinviteyoutobeourguestspeakeratourmonthlydiscussiontobeheldattheMulti-functioningHallat8oclock,Fridaymorning,May23rd,2005.Wewouldbegladifyoucouldattend.Welookforwardtohearingfromyousoon.YourssincerelyZhangHui,例2,Aug.5,2005DearAlice,ItiswithgreatpleasurethatIinformyouthatIamgettingmarriedthisSunday,Aug.8atBeijingHotelat11:20a.m.Irequestyoutokindlycometotheoccasion.Youknowhowimportantyourpresenceis.Besuretoletmeknowifyoucancome.Mywholefamilyiseagerlywaitingforyourarrival.YourstrulyJessie,常用语,1.ItiswithgreatpleasurethatIinformyou2.AreyoufreefordinneronMonday,Sept.19,2005?3.Doletmeknowifyoucancome.4.Wewillbeexpectingyouat6oclock.Dontdisappointus.,接受邀请,DearJessie,ThankyouforyourkindinvitationtothedinneryouaregivingthisSundayforyourwedding.Ishallbeveryhappyindeedtocome,andlookforwardwithpleasuretomeetingyou.Yourstruly,Alice,常用语,1.Wearedelightedtoacceptyourkindinvitationto2.Welookforwardwithpleasureto3.Nothingwouldgivemegreaterpleasurethanacceptingyourinvitation.,拒绝邀请,DearJessie,IamsosorrythatIcantcometothedinneryouaregivingthisSundayforyourweddingbecauseofapreviousengagementthatday.IdoappreciateyouraskingmeandhopethatIwillhavetheopportunitytomeetyouinthenearfuture.Yourstruly,Alice,常用语,1.Ishallhavetosaynotoyourkindinvitation.2.IregretIcannotaccept3.Pleaseacceptmysincereregretsfornotbeingabletojoin4.IamsincerelysorrythatIcannot,求职信,求职信的目的是得到某份工作。信中可交待应聘理由、个人特长及希望对方予以考虑或提供面试机会。写求职信就是要使对方相信你是值得考虑的人选，最有效的方法就是强调你如何可以成为他的可用之材。,写作格式,Introducingoneself:aboutageandexperience,1.IwillgraduatethisJulyfromBeijingCommercialCollege,havingcompletedthefour-yearcommercialcourses.DuringmysummervacationIwasemployedintheaccountingdepartmentofachemicalcompany.2.Ihavebeeninthebusinessforthelasttenyears,andworkedasthegeneralmanagerinthepersonneldepartment.,Aboutpersonalability,IamagoodaccountantandhaveathoroughknowledgeoftheEnglishlanguage.Iworkedasanassistanteditoronatradejournalinthefoodfield,wheremytasksincludedagreatdealofinterviewingandcontactwithmembersoftheindustry.,Aboutenclosure,Youwillfindenclosedasoutlineofmyeducationandbusinesstrainingandcopiesoftwolettersofrecommendation.Enclosedpleasefindaresumeandaphoto.Enclosedaretwocopiesofmydiplomasandacopyofmyresumeforyourreference.,Aboutsalary,ThesalaryIshouldrequirewouldbeHK$6,500permonthasastart.Ishouldrequireasalaryof3000yuanamonthtobeginwith.Asregardssalary,Ileaveittoyoutodecideafterexaminationofmycapacity.,Ending:requestforinterview,Ishouldbegladtohaveapersonalinterview.Ishallbeobligedifyouwillgivemeapersonalinterviewatyourconvenience.,例1,正文,商务信函,商务信函包括信件、电子邮件、传真等，内容包括订单、询价、报价等等。较为正式的传真有固定的格式，格式中应包括发件人、收件人、单位名称、传真号、日期、页数、主题等，发件人在传真上签字也被看作是国际惯例。电子邮件不要求特别正式，但为了便于联系，通常应在邮件的最后提供联系方式，如发件人的姓名、职务、所在单位、电话号码、电子邮件地址、传真号码等。,询价函(1),DearSir/Madam,Wearealargechainretailstorespecializinginsportswearsformenandwomen.WearedeeplyimpressedbythepurecottontrunksdisplayedonyourstandatGuangzhouTradeFireheldlastAprilandwouldliketoknowmoreaboutthem.Couldyouprovidesuchdetailsaboutthemasprices,discounts,deliverydates,andtermsofpayment?Yourearlyreplywouldbeappreciated.Yoursfaithfully,JerryLiang,询价函(2),DearSir,WewouldliketosendfromGuangzhoutoBeijingaconsignmentofflowers.Itcontains12boxes,eachweighing20kilosandmeasuring1cubicmeter.Theconsignmentistobedeliveredwithtwodays.Couldyoupleasequotechargesforshipmentandinsurance?Yoursfaithfully,NickJoy,报价,June4,2005DearSir,ThankyouforyourinquiryofJune1stconcerningtheDeerMountainBike.Itgivesusgreatpleasuretosendalongthetechnicalinformationonthemodeltogetherwiththecatalogandpricelist.Afterstudyingthepricesandtermsoftrade,youwillunderstandwhyweareworkingtocapacitytomeetthedemand.Welookforwardtotheopportunityofbeingofserviceofyou.Yoursfaithfully,R.Smith,讨价还价,DearSir,Wehavereceivedyourpricelistsandhavestudieditcarefully.However,thepricelevelinyourquotationistoohighforthismarket,Ifyouarepreparedtograntusadiscountof10%foraquantityof200,wewouldagreetoyouroffer.Wehopetohearfromyousoon.Yourstruly,JohnChen,正式提出订单,DearSir,Wehavediscussedyourofferof5%andacceptitonthetermsquoted.Wearepreparedtogiveyourproductatrial,providedyoucanguaranteedeliveryonorbeforethe20thofSeptember.Theenclosedorderisgivenstrictlyonthiscondition.Wereservetherightofrefusalofdeliveryand/orcancellationoftheorderafterthisdate.Yoursfaithfully,R.Smith,确认订单,DearSir,ThankyouverymuchforyourorderofJune15for200DeerMountainBikes.Wewillmakeeverypossibleefforttospeedupdelivery.Wewilladviseyouofthedateofdispatch.Weareatyourserviceatalltimes.Yoursfaithfully,R.Smith,通知函,DearRobert,WewishtoinformthatyourorderPD00986hasbeenshippedboardthevesselSingaporewhichwasduetodepartParisonJuly26,ETA(estimatedtimeofarrival)ShanghaiJuly30.Imsendingtoyoubyfaxacopyofourinvoice,andpackinglist.AssoonaswereceivetheoriginalshippingdocumentsIwillsendthemtoyou.Meanwhilewellkeepyouwellinformedofthelatestdevelopmentaboutthegoods.Yoursfaithfully,MikeGreen,催款,DearMr.Bellon,WearewritingconcerningtheOctoberaccountfor$645whichwasdueandshouldhavebeenclearedlastmonth.Asyouusuallyclearyouraccountpromptly,wewonderedwhytheaccountwasnotpaid.Ifyouareexperiencinganydifficulties,pleaseletmeknowaswemaybeabletohelpyou.Welookforwardtohearingfromyousoon.Attachedpleasefineacopyoftheaccount.Yourssincerely,T.Lane,介绍信,DearMr.Deksen,ThebearerofthisletterisMr.RossLake,ouroverseassalesmanager,whoisvisitingOsloonourbehalftoinvestigateourexportpossibilitiestoNorway.ThankyouforyourletterofApril10inwhichyouofferedtohelphim.Iwillappreciateanyassistanceyoucangive,orsuggestionyoumake.Yoursfaithfully,ZhangMeng,传真,常用语,humanresources,sales&marketing,theboard,PR,finance,after-salesservice,C&F(costandfreight),B/L(billoflading),commission,wholesaler,retailer,supplier,manufacturer,agent,customer,importer,exporter,enquiryletter,requestforpayment,quotation,deliverydate,termsofpayment,purchaseorder,marketinvestigation,customercomplaint,常用句,Wewouldappreciateitifyoucouldsendustheinformationrequested.Couldyoupleasesendusyourcurrentcatalogueandpricelist?Thankyouverymuchforyourorderandwelookforwardtoyournextorders.Paymentshouldbemadewithin7days.Couldyoupleasequoteyourmostcompetitiveprices?Wehavealwaysclearedouraccountspromptlyeversincewebegantrading3yearsago.Weweredeeplyimpressedbythewideselectionofyourclothes.,常用句,Asourannualrequirementinisconsiderable,perhapsyouwouldsendusyourcatalogueanddetailsofyoursample.PleasegiveusdetailedinformationofCIF/FOBprices,discountsandtermsofpayment.Pleaseletusknowtheirpricesincludingpackinganddeliverytoourwarehouse.Wewouldliketomentionthatifyourpriceisattractiveanddeliverydateacceptable,weshallplacealargeorderwithyou.,PracticeA,1.嘉欣刚刚从国外回来。在她出国期间，好友刘博雅给她年迈的母亲以无微不至的照顾。为了表示谢意，周日送来了礼物一架小摄像机。但此刻好友不在家，请写张留言条。2.曲敏收到贺春雨小姐三本书、一台电脑，时间是2005年9月12日，请写一张收条。3.请假条：周航告诉布莱克先生因为头疼需请假2天，附上医生证明，时间是12月22日周一。4.于磊今日从阅览室借了三本杂志,答应一周之内还回来，请写张借条。,PracticeB,1.校长办公室通知：明天是植树节，天气暖和，学生去公园植树。早上七点整在公园门口集合，中午在那里吃饭，请带好水和食物。2.我校学生要为来访的美国朋友举办一个晚会，欢迎大家参加。组织者：学生会；时间：4月25日晚7：30；地点：主楼会议厅；内容：音乐、舞蹈、唱歌、交换小礼品。,PracticeC,假如你叫张明，24岁，毕业于湖北大学英语系，口语好，曾当过两年英语导游，想找一份英文秘书的工作，爱好音乐和旅游，家庭地址是北京市东城区128号,电话请写一份个人简历和求职信。,PracticeD,1.假定你叫李敏，王教授上周一到你们公司为新员工传授经验及提出建议，请给他写封感谢信。2.因为有个亲戚要从北京来看你，所以你无法参加Susan举办的晚会，请给她写封道歉信。3.张教授是外国文学方面的专家。请你以学校学生会的名义给她写一封邀请函，请她到你们学校在关于外国文学影响的学术研讨会（academicseminar)上发言。（1）时间地点：2006年4月5日上午9点，图书馆5楼（2）希望得到他的尽快回复。4.求职信,PracticeE,1.贵方从悉尼运往大连的空运货物已发出，航班号是JL772。预计到达时间是06年3月1日。提单号是NEA85904，货重46.5公斤。我将传真给你发票和提单。望查收。2.李先生：我们很荣幸能为贵方提供我方产品并随函附上贵方所需要的产品的价格和详细信息。真丝衬衫是我厂最畅销的产品之一，采用真丝面料，质量上乘。每打价格215美元，最低订购量是200打。由于这是我们初次合作，订购400打以上，可享受5%的折扣。另以航空函寄一件样品给贵公司。小红服装公司2006年3月18日,3.将下面的传真翻译成英文致：新元公司收件人：程先生发件人：夏威先生日期：2006年3月20日传真号：2533611页数：1页事由：提供资料亲爱的程先生：很高兴这星期与您会面，并得悉阁下对我们的推广计划有兴趣。现附上四月份推广计划的详细资料。敬候回复祝好！,1.,2.,3.,4.,1.,2.,ResumeZhangMingNo.128DongchengDistrictBeijingTelorkExperienceWorkingasaguideinEnglishfortwoyearsEducation2000-2004:EnglishDepartment,HubeiUniversityHobbiesMusic,travelingLanguageProficiencyFluentinoralEnglishJobObjectivetoworkasaEnglishsecretary,1.,DearProf.Wang,ThankyouforattendingourmeetinglastMondayandforsharingyoursuggestionandexperiencewithournewemployees.Ourgroupfoundyoursuggestionandrecommendationextremelyhelpful.Wehopewecanreturnthefavorsometimeinthefuture.Thankyouagain.Sincerelyyours,LiMin,2.,DearSusan,IamverysorrythatIwontbeabletoattendyoureveningpartybecausearelativeofminefromBeijingwillvisitme.Pleaseacceptmyapologies,andIamconfidentthatyouwillfullyunderstandme.Sincerelyyours,Kate,3.,DearProf.Zhang,Asanexpertonforeignliterature,youareverywell-knownamongo