商务英语如何制作商务演幻灯片PPT课件

.,1,TechnicalWritingandBusinessCommunication,Session5-MakingPowerPointSlides,.,2,TipstobeCovered,OutlinesSlideStructureFontsColorBackgroundGraphsSpellingandGrammarConclusionsQuestions,.,3,Outline,Makeyour1stor2ndslideanoutlineofyourpresentationFollowtheorderofyouroutlinefortherestofthepresentationUsethetitlesofeachslideasmainpoints,.,4,SlideStructureGood,Writeinpointform,notcompletesentencesUsethesetospeakfrom,notread!Include4-5pointsatmostperslideAvoidwordiness:usekeywordsandphrasesonly,.,5,SlideStructure-Bad,Thispagecontainstoomanywordsforapresentationslide.Itisnotwritteninpointform,makingitdifficultbothforyouraudiencetoreadandforyoutopresenteachpoint.Althoughthereareexactlythesamenumberofpointsonthisslideasthepreviousslide,itlooksmuchmorecomplicated.Inshort,youraudiencewillspendtoomuchtimetryingtoreadthisparagraphinsteadoflisteningtoyou.,.,6,Revisedslide,Abadslide:containstoomanywordsisnotwritteninpointformlooksmorecomplicatedtakestoomuchtimetoread,.,7,SlideStructureGood,Showonepointatatime:WillhelpaudienceconcentrateonwhatyouaresayingWillpreventaudiencefromreadingaheadWillhelpyoukeepyourpresentationfocused,.,8,SlideStructureGood,Useparallelstructurewithconsistency-allheadings-allpoints-numbers&bulletins,.,9,SlideStructure-Bad,DonotusedistractinganimationDonotgooverboardwiththeanimationBeconsistentwiththeanimationthatyouuse,.,10,Fonts-Good,Useatleastan18-pointfontUsedifferentsizefontsformainpointsandsecondarypointsthisfontis24-point,themainpointfontis28-point,andthetitlefontis36-pointUseastandardfontlikeTimesNewRomanorArial,.,11,Fonts-Bad,Ifyouuseasmallfont,youraudiencewontbeabletoreadwhatyouhavewrittenCAPITALIZEONLYWHENNECESSARY.ITISDIFFICULTTOREADDontuseacomplicatedfont,.,12,Color-Good,UseacoloroffontthatcontrastssharplywiththebackgroundEx:bluefontonwhitebackgroundUsecolortoreinforcethelogicofyourstructureEx:lightbluetitleanddarkbluetextUsecolortoemphasizeapointButonlyusethisoccasionally,.,13,Color-Bad,UsingafontcolourthatdoesnotcontrastwiththebackgroundcolourishardtoreadUsingcolourfordecorationisdistractingandannoying.UsingadifferentcolourforeachpointisunnecessaryUsingadifferentcolourforsecondarypointsisalsounnecessaryTryingtobecreativecanalsobebad,.,14,Background-Good,UsebackgroundssuchasthisonethatareattractivebutsimpleUsebackgroundswhicharelightUsethesamebackgroundconsistentlythroughoutyourpresentation,.,15,Background,LightConsistent,BackgroundBad,AvoidbackgroundsthataredistractingordifficulttoreadfromAlwaysbeconsistentwiththebackgroundthatyouuse,.,17,Graphs-Bad,.,18,Graphs-Good,UsegraphsratherthanjustchartsandwordsDataingraphsiseasiertocomprehend&retainthanisrawdataTrendsareeasiertovisualizeingraphformAlwaystitleyourgraphs,.,19,Graphs-Good,.,20,GraphsBad(Whatswrongwiththisgraph?),.,21,Graphs-Bad,MinorgridlinesareunnecessaryFontistoosmallColorsareillogicalTitleismissingShadingisdistracting,.,22,SpellingandGrammar,Proofyourslidesfor:spellingmistakestheuseofofrepeatedwordsgrammaticalerrorsyoumighthavemakeIfEnglishisnotyourfirstlanguage,pleasehavesomeoneelsecheckyourpresentation!,.,23,Conclusion,UseaneffectiveandstrongclosingYouraudienceislikelytorememberyourlastwordsUseaconclusionslideto:SummarizethemainpointsofyourpresentationSuggestfutureavenuesofresearch,.,24,Questions?,Endyourpresentationwithasimplequestionslideto:InviteyouraudiencetoaskquestionsProvideavisualaidduringquestionperiodAvoidendingapresentationabruptly,.,25,Assignment1,TeampresentationPresentationsfor2groups/classSet1ThisbeginsourteampresentationseriesEachteamhas2membersEachteamwilldo