国际贸易实务外贸函电

1、什么是外贸英语函电？什么是外贸英语函电？ 在国际商务往来中用 以传递信息、处理商务 事宜以及联络和沟通关 系的信函信函和电讯文书电讯文书。 电讯文书电讯文书 电报Telegram 电传Telex 传真Fax 电子邮件E-mail 商洽函 询问函 答复函 请求函 告知函 联系函 信函类型信函类型 Form and Structure of Business Letters Parts of a Business Letter Forms of a Business Letter Parts of a Business Letter 信件组成部分 1. Essential Parts 必要部分 1

2、. The letterhead 信头 2. The date line 日期 3. The inside name and address 收信人名称地址 4. The salutation 称呼 5. The body of the letter 信文 6. The complimentary close 结尾敬语 7. The signature 落款 2. Optional Parts 附加部分 8. The attention line 具体收信人 9. The subject line 事由 10. The reference notation 案号 11. The enclosu

3、re 附件 12. The carbon copy notation 抄送 13. The postscript 附言 1.China National Cereals, Oils and Foodstuffs Imp 一个地名只大写第一个字母 例如：“山东青岛” Qing Dao, Shan Dong Qingdao, Shandong 可用缩写: Rd. = Road, Fl. = Floor, Ave = Avenue 中国地名的翻译规范 日期 位置： 美式：在信头和收信人名称地址之间 英式：通常在收信人名称地址之下 均可以齐头，也可以靠右 美式日期举例 日期日期 信头 收信人名称地址

4、英式日期举例 OFFICE SYSTEMS PTY. LTD. 124 Oak Street Tel (61-2)419 3209 Chatswood Fax (61-2)419 4011 England E-mail .uk Aqueous Technologies 291 Caxton Street Sante Fe U.S.A 18 November, 20- Dear Sir or Madam, 日期日期 收信人名称地址 称呼 信头 写法： 美式：月-日-年 英式：日-月-年 注意注意 “月份月份”最好用文字，如：最好用文字，如： 2015.4.7 7th April, 2014 Ap

5、ril 7th , 2014 7 April, 2014 April 7, 2014 避免用数字，如避免用数字，如 24/10/2014 封内地址封内地址 收信人姓名和地址收信人姓名和地址 一般列于信笺的左上方，一般列于信笺的左上方， 信头之下空信头之下空2行处行处 1.China National Cereals, Oils and Foodstuffs Imp 附件 There are several enclosures in the envelope. 信封内装有几份 附件。 【区别区别】 attachment 电子邮件的附件 enclosure 书面信件的附件，同放在信封里 appe

6、ndix 书末的附录 抄送（抄送（Carbon Copy） 位置：位置： 附件之下，附件之下， 左对齐左对齐 表示该信件表示该信件 同时抄送给同时抄送给 他人他人 【例例】 C.C/ cc ：Mr Smith cc to：Mr Smith Copy to: Mr Smith Copies to: Mr Smith 抄送 位置： 附件之下，左对齐 表示该信件同时抄送给他人 1. 明抄：cc Marketing Department 2. 暗抄：bcc Mr. Simpson Carbon copy,收信收信 人知道被抄送人知道被抄送 Blind carbon copy,收信人不知收信人不知 道被

7、抄送，只出道被抄送，只出 现在发给被抄送现在发给被抄送 人的信件里人的信件里 附言附言（Postscript /P.S.） 用于补写要叙述的事情 一般地说，正式信件最好少用或不用。 可用来强调或提醒一些信中特别重要的 内容 信封书写 英文信封格式 发信人（发信人（Sender）左上或背面左上或背面 收信人（收信人（Receiver）信封右下信封右下 格式格式1 Stamp China National Machinery Import 2. the recipient can get an overview of the memo by reading the first segment on

8、ly. E.g. u I am writing to inform you of u In response of your request, I am writing to provide you with recommendations on u The purpose of this memo is to u This memo provides information about Company Logo Body of the memo Discussion segment: u facts and figures, separated into paragraphs, each d

9、ealing with a particular theme; points are logically presented. u 描述背景情况、任务、问题：描述背景情况、任务、问题： 就重点进行更多的说明。根就重点进行更多的说明。根 据备忘录的目的：可以解释为什么有这些变化（背景情据备忘录的目的：可以解释为什么有这些变化（背景情 况），或者知道同事如何行动（任务），况），或者知道同事如何行动（任务）， 或详细说明本备或详细说明本备 忘录要提出的问题（问题）。忘录要提出的问题（问题）。 Company Logo Closing segment: uan action statement, re

10、quiring action from recipient, or informing action to take. Company Logo Format Memorandum title To : Ms Iris Anderson, Trust Officer From : Sam Jones, Payroll Accounting Date : 23 October 2009 Subject : Request for Update on Stock Option Participation We need an update on those employees in your de

11、partment who are participating in the company stock option plan. Please list the names of those who are currently participating and their years of service. Also list anyone who will be eligible for participation next year. Be sure to turn in this information to me by 28 October. Heading Body Opening

12、 Segment Discussing Segment Closing segment Company Logo Exercise 1 u Write a memo using a suitable format for the situation given below. Remember that your memo should be formal, clear, concise and contain only relevant information. Your section moved to a new office on Thursday morning. However, t

13、he maintenance department within your organization has failed to carry out certain work. Word processors have not been wired to the laser printer; a metal bookshelf hasnt been built properly; the bottom drawer of the filing cabinet which holds standard forms, was damaged in the move and now doesnt o

14、pen. Write a memo complaining about the situation and asking for action. Company Logo Memorandum From: Section “B” Leader To: The Maintenance Department Date: 6th January 2011 Subject: Maintenance in our new office As you know, our department moved into our new office on Thursday. Unfortunately, the previously agreed maintenance has not been completed. The following problems are ou