unitFilingPPT课件

1、Contents:Part 1 DialoguesPart 2 Text A FilingPart 3 Text B How to Set Up a Filing SystemPart 4 Extended Reading参考译文：Text A 文件归档 Text B 如何建立存档系统第1页/共22页Part 1 Dialogues:Sample Dialogue 1Sample Dialogue 2Useful ExpressionsSituational Dialogues第2页/共22页Sample Dialogue 1&2:Situation: Susan, the secretary

2、, enters the managers office and talks with the manager, Mr. Black.Situation: Cathy, the secretary, is talking with Mr. Smith.第3页/共22页Useful Expressions:1. Did you send for me, Mr. Black?2. Do you know how to file things according to the Filing Instructions , Miss Li?3. Ive come up with some points.

3、4. Put together files which belong together.1. 布莱克先生，您找我吗？2. 李小姐，你知道如何按照“归档指南”进行归档吗？3. 我已经想出几个要点了。4. 把同类文件归于一处。第4页/共22页Useful Expressions:5. Remove paper clips and pins before putting the documents into files.6. We arrange the files in alphabetical order by name7. Where is your head office located?8

4、. Always bear safety in mind.5. 文档放入文件夹之前要把曲别针和大头针除去。6. 我们按照名称的字母顺序排列文件。7. 贵公司总部设在哪里？8. 时刻牢记安全第一。第5页/共22页Useful Expressions:9. What is your companys main strength?10. Our companys main strength lies in the high quality products and the team of dedicated and experienced technical personnel.9. 贵公司的主要优

5、势是什麽？10. 我公司的主要优势在于卓越得产品质量和拥有一支热诚执著、经验丰富的技术人员队伍。第6页/共22页Situational Dialogues:Situation 1: Helen, the secretary of a big company, is telling Mr. Johnson, a new customer, something about her company.Situation 2: Jane, a new secretary, is talking with Sarah, who is leaving the company, about the princ

6、iples of filing documents.第7页/共22页Part 2 Text A:Text A: Filing New WordsPhrases and ExpressionsNotesExercises第8页/共22页Notes:1 Filing means keeping documents in a safe place and being able to find them easily and quickly. 本句中，mean意为“意指”、“意谓”，作此义解时，后接动词的-ing分词形式作其宾语，句中keeping和being同为mean的宾语。但当mean作“意欲”

7、、“打算”解时，则后接不定式作宾语。请看下例：第9页/共22页Notes: Ive been meaning to ask you if you want to come for a meal next week. 我一直想问你下个星期是否能来吃顿饭。2 Moreover, documents that are cared for will not easily tear, get lost or dirty. 本句中，tear意为“被撕破”，即用主动形式表示被动含义，其他作第10页/共22页Notes: 此用法的还有sell, wash, wear, blame等，请看下例： The boo

8、k sells well. 这本书很畅销。 Silk doesnt wash well. 丝绸不好洗。 I was to blame for the accident. 这起事故应该怪我。第11页/共22页Notes:3 However, if a filing system is not properly codified, people might never locate or recover the papers they are searching and consequently, and inefficient system is frustrating to everyone

9、concerned. 本句中，concerned意为“有关的”、“相关的”，作此义解时，应置于所修饰的名词之后，如置于名词之前，则意为“担心的”、“忧虑的”。第12页/共22页Notes: 这种前置与后置意义有别的形容词还有involved, responsible等。请看下例： the problem involved 所涉及的问题，有关问题 an involved problem 一个复杂的问题 The man responsible should be their manager. 负责任的应是他们的经理。第13页/共22页Notes: He is a responsible man.

10、他是一个可以信赖的人。4 Each file will be clearly titled; if handwritten, in block letters; if typed, in jet-black capitals. 本句中，title为名词转化而来的动词，意为“给加标题”，本文中，file, house, date stamp均是这种名词用作动词的用法。另外，第14页/共22页Notes: 本句中很多不言自明的成分被省略掉了，正常的句子应为： Each file will be clearly titled. If it is handwritten, it should be w

11、ritten in block letters. If it is typed, it should be typed in jet-black capitals.第15页/共22页Part 3 Text B:Text B: How to Set Up a Filing SystemNew WordsPhrases and ExpressionsNotesExercises第16页/共22页Notes:1 Whether it is at home or at work, having a good filing system and using it daily is the best wa

12、y to keep track of the paper you accumulate. 本句中，whetheror引导让步状语从句，动名词短语havingand using作主句的主语，不定式短语to keep track of the paper you accumulate作way的第17页/共22页Notes: 定语，其中you accumulate是the paper的定语从句，该从句中that(或which)被省略了。2 Once you have decided on your categories, you will have to draw up a filing index so that everyone can understand the system you used and find the information they want.第18页/共22页Notes: 本句中，once引导时间状语从句，但含条件意味，意为“一旦”；so that引导目的状语从句；you u