设计窍门和技巧ppt课件

1、 TIPS AND TRICKS1forewordGoal is just to share tips & tricks You can agree or disagree with some statements Its just a toolbox is just a tool. If content is not good, it cannot helpObjective is just to help you to Spend less time on layout & more on content Make better presentations6S approa

2、ch is just my own proposalUnrestricted2part 1tips & tricks3notareslidesfunny!next4table of content12345Before you start Customize your toolbar, activate snap object to grid & ruler, useful short-keys, SpeedBuilding blocks Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-

3、arts, tables, charts, animationsSlide design Components, slide limits, titles, slide, body, Simplicity, layoutContent Scope, audience, Schedule, Structure, visualize presentation, Story, 6SMore tips Advanced tips, templates5512345Before you start Customize your toolbar, activate snap object to grid

4、& ruler, useful short-keys, SpeedBuilding blocks Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animationsSlide design Components, slide limits, titles, slide, body, Simplicity, layoutContent Scope, audience, Schedule, Structure, visualize presentatio

5、n, Story, 6SMore tips Advanced tips, templates66switch toEDIT view(esc)7make this figure in 30 secUse shapes here-underto make the figure88analsis of your resultsthis can be done in 2 seconds9customize the format toolbarNo need for additional new commands in toolbar10customize the drawing toolbarNo

6、need for additional new commands in toolbar11activate snap objects to grid Always activate this feature !Spacing can be 0,083 Inches 0,079 Inches 1212activate ruler Always activate this feature !1313useful short-keys ctrl A ctrl C ctrl V ctrl Z ctrl Y ctrl S esc fnprt sc f2 Select all Copy Paste Und

7、o Re-do Save Select text Escape Print screen shift enter Line break1414make this figure in 2 minx 111515select all figures & rotate left16center this figure horizontally in 10 pt Select graph in Excel Press SHIFT & select Copy Picture in Edit menu Use standard parameters by default Go to Pas

8、te graph (CTRL+V)insert Excel charts in 23440need to insert 1 Excel chart in ?Not enough space on the slide, isnt it ?41so youve just re-sized the chartsAre you sure its still possible to read them ?Chart0246810Row 1Row 2Row 3Row 4Row 5Row 6Row 7Row 8Row 9Row.42prefer to adapt size in Excel (with fo

9、nt size 10 !)43Go to next slide& press enter after a few seconds44azertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertf

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14、lmwxn?./szazertyfghjklmwxn?./szazertyuiopqsdfghjklmwxazertyuiopqsdfghjklmwxczaazertyuiopqsdfghjklmwxcv?./szaazertyuiopqs./szaazertyuiopqsdfghjklmwxcvaazertyuiopqsdfghjklmwxcvbn?/szaazertyuiopqsdfghjazertyuiopqsdfghjklmaazertyuiopqsdfghjklmwbn?./szaazertyuiopqsbn?./szazertyuiopqsdfghjklmwa JUST AVOID

15、 ANIMATIONS ! 45why not to use animations ? Animations = lot of time unless good skills Animations = problems with mouse during presentation (Murphys law I) Animations = PC & mouse far from you during presentation (Murphys law II) Animations = show, not factsAvoid animations when possible !46123

16、45Before you start Customize your toolbar, activate snap object to grid & ruler, useful short-keys, SpeedBuilding blocks Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animationsSlide design Components, slide limits, titles, slide, body, Simplicity, l

17、ayoutContent Scope, audience, Schedule, Structure, visualize presentation, Story, 6SMore tips Advanced tips, templates4747slide componentsFooterslide numberTry to align Title & Body textsAlways include slide # & confidentiality level for internal ppt(exception : no slide # on Title slides)48

18、respect slide limitsNONONONOYESYES49avoid titles having more than 1 line because its difficult to read them & because it will break the uniformity of your presentation5051Only exception = titles + sub-titles(no majuscule for titles & Majuscule for sub-titles)titles & sub-titles Sub-title

19、 = summary of slide in 1 sentence51always use same font size & type for titles52slide title must reflect slide content !Always check that slide title really reflects slide content !53make your own bodyWhen you creare a new slide Create your own boby = rectangle with following attibutes Colors &a

20、mp; Lines color = NoFill line = No line Text Box Text anchor Point = Top Internal margins (left, right, top, bottom) = 0,1 or 0,05 Word wrap text in Autoshape checked No other option checked Adapt margins !Never use standard Title and Text template54bodyAvoid very long text in the body of your prese

21、ntation especially if it will be projected to a large audience. Use Increase Paragraph Spacing command to make the text more readable. Be sure to adapt the text indentation when you go to a new line. Text must always be aligned. Be as simple as possible.Avoid very long text in the body of your prese

22、ntation especially if it will be projected to a large audience. Use Increase Paragraph Spacing command to make the text more readable. Be sure to adapt the text indentation when you go to a new line. Text must always be aligned. Be as simple as possible Avoid very long text Use to make text more rea

23、dable Text must always be aligned Be as simple as possible55simplicity The goals of this project if to identify the possible areas of improvement for the development of a new approach for the definition and the revision of the new processes that will be launched in the future and to define the impac

24、ts of this new approach on the current structure of our company.Goals Identify improvements for definition & revision of new processes Define impacts on current company structureKeep it simple ! Be as simple as possible : go directly to the point Avoid articles (the, a, ) ; use & instead of

25、and Never 2 lines in one paragraph (except for executive summary)2nd S56always check if slide is readable when printedremember this ?People usually print (business)presentations57Find at least 7 mistakes in this slideTextTextTextTextTextany text any text any text any text any text any text any text

26、any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any textany text any text any text any text any text any text any text any text any text any text any text any textany text any text any text any t

27、ext any text any text any text any text any text any text any text any textany text any text any text any text any text any text any text any text58Find at least 7 mistakes in this slideTextTextTextTextTextany text any text any text any text any text any text any text any text any text any text any

28、text any text any text any text any text any text any text any text any text any text any text any text any text any text any textany text any text any text any text any text any text any text any text any text any text any text any textany text any text any text any text any text any text any text

29、any text any text any text any text any textany text any text any text any text any text any text any text any text2. Different spacing1. Font Standard font3. Slide limitsnot respected5. White bullet4. Text not aligned6. Shape not resized7. Text in bold, italic, not standard font, same color as in o

30、ther shapes, 2 lines, 59 you want a cool slide layout ?60layout Cool layout but few colors available for text61layoutPrefer white backgrounds(easier, less ink & less money spent when printed)6212345Before you start Customize your toolbar, activate snap object to grid & ruler, useful short-ke

31、ys, SpeedBuilding blocks Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animationsSlide design Components, slide limits, titles, slide, body, Simplicity, layoutContent Scope, audience, Schedule, Structure, visualize presentation, Story, 6SMore tips Advanc

32、ed tips, templates6363 100 50 10 10 30min15 / 20 min10 min5 minStoryStandardDetailsFacts &figuresShow#attendeesMediaAudienceContentTiming+=PublicCustomerSenior Mgt.Middle Mgt.EmployeesVisionStrategy /PositioningProductpresentationTechnical /FinancialsStatusreportThink about scope of presentation

33、 !3rd S64audienceAdaptto audience !65schedule4th S5 min10 min15 min20 min1h30 min 3 slides 5 slides 7 slides 10 slides 15 slides 25 slidesAlways respect timing !66structureits easy1 slide = 1 idea(If you cant summarize slide in one sentence, slide is too complex)5th S67visualize presentation 1. Take

34、 a A4 sheet of paper 2. Draw 10 rectangles (= if 10 slides) 3. Write 1. Introduction in 1st rectangle 4. Write 10 Conclusions in last rectangle 5. Write just one idea on remaining slides 6. Make a story with coherent story line110IntroductionConclusionsAlways visualize your presentation68storyA pres

35、entation is a STORYYou have to make a scenario with1. STRONG start (attract attention)2. Coherent story line (no flash-back)3. ACTION ! (keep public awake)4. Suspense & surprises (retain interest) 5. Happy end ! (of course)Good presentation needs good Story6th S696S SummarySpeed customized toolb

36、ar & short-keysSimplicity simplify everythingScope think about context Schedule always respect timingStructure 1 slide = 1 ideaStory make your scenario7012345Before you start Customize your toolbar, activate snap object to grid & ruler, useful short-keys, SpeedBuilding blocks Colors, black-w

37、hite, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animationsSlide design Components, slide limits, titles, slide, body, Simplicity, layoutContent Scope, audience, Timing,Structure, visualize presentation, Story, 6SMore tips Advanced tips, templates7171how to recover a colo

38、r if youre lucky ?Solution #1 (= when youre lucky) 1. Select a figure having the color you want 2. Check if color in Fill Color palette 3. If color is in Fill Color palette, just select the color72Solution #2 (= when youre not lucky) 1. Select a figure having the color you want 2. Check if color in

39、Fill Color palette 3. If color is not in Fill Color palette, click on More Fill Color 4. Double click on New. Now the color is in Fill Color palettehow to recover a color if youre not lucky ?73whats the difference between these figures ?74color & transparency Color = Transparency =70% Color = Tr

40、ansparency = 0%75transparencyTransparency allows Nice effects when correctly usedBut most of the time Transparency = bad surprise when presentation is printed You can make the same effect with standard colors76colors effectsColors effects are cool but usually Colors effects take lots of time Bad sur

41、prise when presentation is printed77shadows stylesNoShadowShadowStyle 14ShadowStyle 17 Dont use other Shadows Styles Use same Shadow Style in entire presentation78smooth slides transitionsUse same alignment for body vs. title in all slidesNot OK !79make this figure in 5 min55Tip : Use Excel80make th

42、is figure in 5 minTip : Use Paintany spacing81template : table of content12345Chapter 1 title Description of chapter 1Chapter 2 title Description of chapter 2Chapter 3 title Description of chapter 3Chapter 4 title Description of chapter 4Chapter 5 title Description of chapter 582template : table of

43、contentChapter 1 titleChapter 2 titleChapter 3 titleChapter 4 titleChapter 5 title8384Unrestrictedtemplate : action planDomain 1Domain 2Domain 3Domain 4 Action 1 Action 2 Action 3 Action 4 Action 1 Action 2 Action 3 Action 4 Action 1 Action 2 Action 3 Action 4 Action 1 Action 2 Action 3 Action 48485

44、Unrestrictedtemplate : action planOwnerAction planTimingIssueDomainDomainDescription issueJL NiezetteAction plan descriptionDD/MM/YYDomainDescription issueJL NiezetteAction plan descriptionDD/MM/YYDomainDescription issueJL NiezetteAction plan descriptionDD/MM/YYDomainDescription issueJL NiezetteActi

45、on plan descriptionDD/MM/YYDomainDescription issueJL NiezetteAction plan descriptionDD/MM/YY8586Unrestrictedtemplate : planningJFMAMJJASODNDomain 1Domain 2Domain 3DD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM :

46、 action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descri

47、ptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action description8687UnrestrictedDomain 2Domain 3Domain 1template : planningDD/MM : action descriptionDD/MM : action descriptionDD

48、/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action d

49、escriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionJFMAMJJASOND8788Unrestrictedtemplate : planningQ4Q3Q2Q1Action 1Action 2Action 3Action 4Action 5Action 6Action 7Action 888template : 10 slides for Senior ManagementStructure- Title- Executive summary