世纪商务英语外贸函电课件unit 6

1、LOGOUnit 6 Acceptance and Confirmation接受与确认大连理工大学电子音像出版社世纪商务英语 外贸函电http:/LOGOBasic Knowledge ConcernedLetter-writing GuideOther Commonly Used Expressions and Sentences Sample Letters Practical Training Part One Part Two Part Three Part Four Part FiveContentshttp:/LOGOPart Onehttp:/ An acceptance is

2、a fact that the buyers or sellers agree completely to all the terms and conditions in an offer (or a counter-offer as a new offer). If the offer is a firm offer, a deal is concluded after acceptance. If the offer is a non-firm offer, a deal is not concluded until the acceptance is confirmed by the b

3、uyers or sellers. In a letter for acceptance or conformation, all the necessary terms and conditions may need a further confirmation/check from both sides.1. Acceptance and ConfirmationLOGOPart Onehttp:/2. The Main Contents of an Acceptance/Confirmation Letter(1) Thanking the senders for their offer

4、s/counter-offers or acceptance(2) Declaring that you accept the offer or confirm the acceptance from the senders and stating that you would like to conclude business with the senders according to the terms and conditions agreed upon (listing all the terms and conditions agreed upon in detail)(3) Sta

5、ting that you have enclosed an order form, a contract confirmation, or a sales confirmation and asking for the returning of one copy duly signed for your file (It may be not necessary however if a signed copy is not needed.)(4) Expressing your hope that the transaction would be conducted smoothly an

6、d successfully, and that business would be expanded in the futureLOGOPart Twohttp:/Steps/ContentsTypical ExpressionsFor letters of acceptance or confirming acceptance1. Expressing your thanks for order, offer, counter-offer or acceptanceWe thank you for giving us a trial order/offer/counter-offer/ a

7、cceptance. 感谢贵方的试订单/报盘/还盘/接受See also Unit 2 -5 for all kinds of expressions.2. Declaring clearly that you accept the offer/counter-offer or stating clearly that you are confirming the acceptanceWe are pleased to accept the following order as per your fax of April 4, 2007 and ours of April 8, 2007. 根

8、据贵方2007年4月4日和我方2007年4月8日的传真,我们很高兴接受以下订单We confirm having purchased from you 7000 tons of cement on the following terms and conditions.我们确认已向贵方按下列条件购买7000吨水泥LOGOPart Twohttp:/Steps/ContentsTypical Expressions2. Declaring clearly that you accept the offer/counter-offer or stating clearly that you are

9、confirming the acceptanceWe are pleased to accept your offer and confirm this order with the following particulars: .我们很高兴接受你们的报盘并对订单确认如下:We confirm that delivery will be made by March 15, 2008 as requested. 我们确认会按要求在2008年3月15日交货We have decided to accept your quotation of US$3.50 per set CIF Guangzh

10、ou.我们决定按每台CIF广州3.5美元的价格接受贵方报盘 LOGOPart TwoSteps/ContentsTypical Expressions3. Stating that you have enclosed an order form, a contract confirmation, or a sales confirmation or asking the receiver to prepare them (It is not necessary the case, however.)We have accepted your order No.111 for ladies cl

11、othing and are sending you our sales confirmation No.BS-043. 我们已经接受贵方第111号订购女式服装的订单, 并随函附上我方第BS-043号销售确认书Enclosed please find our sales contract No.4567 in duplicate.随函附上我方销售合同第4567号一式两份,请查收http:/LOGOPart TwoSteps/ContentsTypical ExpressionsPlease prepare the sales contract in both English and Chine

12、se versions.请准备中英两种文字版本的销售合同We will e-mail the contract to you within the next week.我们将在下周把合同通过电子邮件的形式发给你们。4. Expressing your hopeWe sincerely hope that this exchange of business will be an initial one of many to our mutual advantage. 我们诚恳地希望,这次交易是许许多多对双方都有利的贸易往来的开始http:/LOGOPart Twohttp:/Steps/Cont

13、entsTypical Expressions4. Expressing your hopeWe are pleased to have finalized this business with you and expect that we can expand the trade between us in the future.我们很高兴这次能与贵公司达成交易,期待着将来可以拓展我们之间的交易We trust that this initial order will lead to further dealings between our two companies.我们相信首次试订将会引

14、领我们两公司之间进一步的贸易往来We appreciate your cooperation and look forward to receiving your future orders.谢谢贵方的合作,并期待将来还能接到你们的订单LOGOPart Threehttp:/Expressions (1)1. with the view of sth., with a view to doing sth. 以为目的, 本着的宗旨2. finalize a transaction, put the deal through, close the deal, conclude a business

15、, come to the conclusion, come to terms, reach an agreement 达成 交易/协议3. as an exception 破例4. initiate business with sb. 开始与某人的贸易5. confirm the following order 确认下述订单; confirm an order 确认订单6. Enclosed please find., Enclosed you will find. 随函附上,请查收7. initial order 首次试订 8. accept an offer/order/quotatio

16、n 接受发盘/订单/报价9. place/book a trial order with sb. 向试订货10. as per sample 按照样品LOGOPart Threehttp:/Expressions (2)11. for ones file/record 供某人存档12. Please be assured that., We assure you that 兹保证,请放心13. confirm supply of. at the prices stated in. 确认按中规定的价格供 应14. reference to 关于15. make confirmation by r

17、eturn for doing sth. 回信确认做某事16. result in., lead to. 最终会, 结果将会17. in duplicate 一式两份; in two originals 原件两份18. on the same terms as before 按照以往的条件19. confirm your acceptance of. 确认贵方对的接受20. set forth 规定LOGOPart Threehttp:/Typical Sentences (1)1. With reference to the faxes exchanged between us in the

18、 last few days, we are pleased to have been able to finalize the following transaction with you. 2. In reply, we confirm to sell you. on the following terms and conditions. 3. We hope this initial deal will result in future transactions between us. 4. As a result of the exchange of letters between u

19、s, we have now come to the conclusion. 5. It is only in view of our long established business relationship that we accept your counter-offer. 6. A good beginning makes a good ending. We hope that from now on we will enjoy business relations that are profitable to both of us. 7. Though our negotiatio

20、ns have been lengthy and on-and-off, we have finally reached a satisfactory agreement. LOGOPart Threehttp:/Typical Sentences (2)8. After long and friendly discussions, now we have concluded a business. 9. Although the prevailing quotations are somewhat higher, we will accept the order on the same te

21、rms as before with the view to encouraging business. 10. We have been able to confirm the following order with you at your revised price. 11. We confirm having placed an order with you for 1500 tons of soybeans. 12. We now confirm our acceptance of your offer. 13. Although your price is below our le

22、vel, we accept, as an exception, your order with a view to initiating business with you. 14. We assure you of the punctual execution of your order. LOGOPart Threehttp:/Typical Sentences (3)15. Before we draft the contract, lets examine the details.16. We trust that the current business is only the b

23、eginning of a series of transactions in the future. 17. We look forward to receiving further orders from you. 18. Taking the quality into consideration, we accept your offer although your price is somewhat higher than those of other manufacturers. 19. This transaction, though small in amount, marks

24、the beginning of our formal business relationship. 20. We thank you very much for your initial order and hope that this may be the beginning of long and friendly relations between us.LOGOPart Fourhttp:/ Sample 1 (1) The Buyer Accepting an OfferDear Sir or Madam:Thank you for your letter of May 13, 2

25、007 concerning1 our order for T-shirts.We are pleased to accept your offer and confirm this order with the following particulars2:Commodity: T-shirtPrice: US$80 per dozen CFR SeattleSpecification: S, M, and L equally assorted3 Quantity: 2000 dozensPacking: half a dozen packed in a cardboard box, six

26、 dozens to a carton Payment: by irrevocable L/C at sightLOGOPart Fourhttp:/ Sample 1 (2) Delivery: within 50 days after receipt of the covering L/CInsurance: to be covered4 by the buyerPlease prepare the sales contract in both English and Chinese versions. After signing the contract we will apply fo

27、r the issuing5 of the L/C in your favor6 and trust you would receive it soon.We hope this initial deal will result in future transactions between us. Your quick answer will be appreciated.Sincerely yours,LOGOPart Fourhttp:/Dear Sirs, We have received your letter of July 20, 2007 informing us that yo

28、u have accepted our offer. Thank you very much.In reply, we confirm to sell you 200 boxes of steel screws on the following terms and conditions1.Price: US$300 per box FOB GuangzhouQuantity: 200 boxesPacking: loose2 in boxes of 5kg netShipment: to be effected from Guangzhou to London before September

29、 30, 2007Payment: by confirmed irrevocable Letter of Credit payable by draft at sight to be opened at least 30 days before the time of shipmentWe are pleased to have finalized this business with you and expect that we can expand the trade between us in the future.Yours faithfully,The Seller Confirmi

30、ng an AcceptanceSample 2 LOGOPart Fourhttp:/Dear Sir or Madam:We thank you for your letter of May 23, 2007 giving us a counter-offer for 2000 sets of tools.Although your price is below our level, we have finally decided to accept your counter-offer of US$3.50 per set CIF Guangzhou with a view to ini

31、tiating1 our business with you at an early date.In addition, we would like to make the following details2 for your confirmation.Packing: in cartonsInsurance: to be covered by the seller for 110% of the invoice value against All Risk & War Risk3We are waiting for your confirmation by return.Since

32、rely yours, Sample 3 The Seller Accept a Counter-offerLOGOPart Fourhttp:/Dear Sirs, We hereby confirm having placed with you an order for 2000 sets of tools, subject to1 the terms stated belowPrice: US$3.50 per set CIF GuangzhouQuantity: 2000 setsPacking: in cartonsInsurance: to be covered by the se

33、ller for 110% of the invoice value against All Risk & War RiskShipment: prompt shipment2, sailing direct to port of destination, transshipment allowed3Payment: confirmed irrevocable Letter of Credit payable by draft at sight Enclosed pleased find our order No.1234.Yours sincerely,Sample 4A Reply

34、 to the Letter of Sample 3 (The Buyers Confirmation)LOGONoteshttp:/返回Sample 1Sample 21. concern v. 关系到 “to whom it may concern”意思是 “致相关人员” 介绍信的抬头,不指定要称呼的具体单位 或人,这种称呼对谁都可以用 as concerns 关于 e.g. As concerns order No.200 . 关于第200号合同2. particular n. 细节,详细的情况(一般用复数形式) in particular 特别,尤其3. assorted adj. 各

35、式各样的,搭配好的4. cover v. 投保5. issue v. 开立6. in your favor 以贵方为受益人1. terms and conditions 交易条件,合同条款2. “loose” 这里指“散装的”LOGONoteshttp:/返回Sample 3Sample 41. initiate v. 开始,着手2. detail n. 详细情况 (一般用复数) in detail 详细地,逐一地3. to be covered by the seller for 110% of the invoice value against All Risk & War Ris

36、k 由卖方按发票金额的110%投保一切险和战争险1. “subject to” 这里指“按”, “以为条件”2. prompt shipment 立即装运3. transshipment allowed 允许转船4. Enclosed pleased find our order No.123. 随函附上第123号订单,请查收LOGOPart Fivehttp:/1. Put the following English into Chinese. (1)Beginning Training开始与某人的贸易(1) initiate business with sb.(2) place/book

37、a trial order with sb.向试订货(3) as per sample按照样品(4) in two originals 原件两份LOGOPart Fivehttp:/1. Put the following English into Chinese. (2)规定(5) set forth(6) on the same terms as before按照以往的条件(7) terms and conditions交易条件，合同条款(8) result in., lead to.最终会；结果将会(9) confirm supply of. at the prices stated i

38、n.确认按中规定的价格供应LOGOPart Fivehttp:/1. Put the following English into Chinese. (3)按，以为条件(10) subject to(11) We enclose our revised order sheet No.888 for150000 yards of Printed Cotton. We are looking forward to your confirmation of this order and also the sales contract. 随附第888号修正订单，订购150 000码印花棉布。盼确认并寄

39、售货合同。(12) Thank you very much for your letter of June 5 with the patterns and price list. We have made our choice and take pleasure in enclosing our order No.342.6月5日函及款式样品和价目表均收到，谢谢。我们已选妥，现随附第342号订单。LOGOPart Fivehttp:/1. Put the following English into Chinese. (4)我已接受贵方85号订单购买1 002号印花布10万码。请告颜色搭配并按

40、合同规定开立以我方为受益人的有关信用证。(13) We confirm having accepted your order No.85 for 100000 yards of Printed Cotton, Art. No.1002. Please let us know the color assortment and open the covering L/C in our favor in accordance with the contract stipulations.(14) For a trial sale, we would like to order 200 sets of

41、 your products. 我方愿订购200台贵方产品来试销。(15) We confirm having accepted your order for 5 MT Dried Chilies, new crop at, Stg80 pre MT CIF London for shipment in October.我方确认接受贵方订购5公吨新椒干，每公吨CIF伦敦价80英镑，10月装船。LOGOPart Fivehttp:/1. Put the following English into Chinese. (5)(16) “A good beginning makes a good e

42、nding”, we hope that from now on we shall enjoy a business relationship profitable to both of us.(17) We find both the quality and price are satisfactory and are pleased to place an order with you for the following goods.“良好的开端意味着良好的结束”。我们希望从现在起，我们将有一个对双方有益的贸易关系。(18) The conclusion of the deal is ce

43、rtainly not the ending. It is only the beginning, and a good one, of long and friendly business relations between us.我们认为质量与价格都令人满意。很高兴向你们订购下列货物。这笔交易的达成肯定不是一个结束。它仅仅是一个开端，一个我们之间良好的、长期友好的贸易关系的开端。LOGOPart Fivehttp:/1. Put the following English into Chinese. (6)我方已接受贵方556号订单订购202号印花棉布20万码。请即告颜色搭配并开立以我方为

44、受益人的相关信用证。 (19) We have succeeded in putting through the deal of 30 tons of garlic.(20) Your order No.556 for 200000 yards of Cotton Prints Article No.202 has been booked. Please let us know the color assortment at once and open the covering L/C in our favor.我们成功地达成了30吨大蒜的交易。LOGOPart Fivehttp:/2. Re

45、ad the following letters and choose the best one from the given answers for the missing prepositions.to; at; of; with; in; on; for; from; onto; into; byLetter 1Dear Sir or Madam:We wish to refer (1) the recent exchange of faxes and are pleased to confirm having concluded (2) you a transaction of 30

46、metric tons (3) groundnut kernels. Enclosed is our sales contract No.345 (4) duplicate which we request that you please countersign and return one copy to us (5) our file. We trust you will open the relative L/C at an early date.As regards your requirement for Green Beans, we are working on this iss

47、ue and will manage to let you have an offer some time next week.Yours sincerely,of_in_with_for_to_LOGOPart Fivehttp:/to; at; of; with; in; on; for; from; onto; into; byLetter 2Dear Sirs,We are pleased to have booked (1) you an order (2) 300 metric tons of Groundnut Oil. Our order sheet is enclosed a

48、nd the relative credit will be opened within the next few days.Our buyers have agreed to allow partial shipments (3) this order, which will enable you to make shipment (4) the three months from April to June. We would appreciate it very much if you could try to make shipment in 3 monthly equal lots.

49、It might interest you to know that all our buyers are among the leading dealers (5) edible oils in this district. It is very likely that they might duplicate their order before the month is out.Your close cooperation will be highly appreciated.Sincerely yours,with_for_for_of_within_LOGOPart Fivehttp

50、:/Intermediate Training1. Put the following Chinese into English. (1)with the view of sth., with a view to doing sth. (1) 以为目的; 本着的宗旨 (2) 达成交易/协议finalize a transaction, put the deal through, close the deal, concludea business, come to the conclusion, come to terms, reached an agreement(3) 随函附上,请查收En

51、closed please find, Enclosed you will findLOGOPart Fivehttp:/1. Put the following Chinese into English. (2)accept an offer/order/quotation(4) 接受报盘/ 订单/ 报价(5) 供某人存档for ones file/record(6) 破例as an exception(7) 确认下述订单/确认订单confirm the following order，confirm an order(8) 兹保证,请放心 Please be assured that, W

52、e assure you thatLOGOPart Fivehttp:/1. Put the following Chinese into English. (3)make confirmation by return for doing sth.(9) 回信确认做某事(10) 确认贵方对的接受(11) 贵方条款令人满意,现随附订单一纸confirm your acceptance ofYour terms are satisfactory and we enclose an order. (12) 随函附上我方所订300台T432型晶体管收音机的订单Enclosed is our order

53、 for 300 sets of Transistor Radios T432.LOGOPart Fivehttp:/1. Put the following Chinese into English. (4)We refer to the telegrams exchanged between us in the last few weeks, and are pleased to confirm having finalized the following transaction with you. (13) 关于你我之间近几个星期的往来电报,现很高兴地确认与你们达成如下 交易:(14)

54、很高兴和你们达成了这笔交易We are glad to have finalized/put through/closed/concluded this transaction/business with you. (15) 我们很高兴确认以下试订单:We have the pleasure of confirming the following trial order: LOGOPart Fivehttp:/1. Put the following Chinese into English. (5)Although your price is below our level, we acce

55、pt, as an exception,your order with a view to initiating business with you. (16) 尽管贵方价格低于我方报价,为了启动我们之间的业务,我们还是破例接受 你方订货(17) 我方接受该项订单,并会尽早安排发货We accept the order and shall arrange delivery as soon as possible.(18) 经双方的传真往来,现欲确认向贵公司订购虎头牌手电筒6000箱As a result of our recent exchange of faxes, we wish to c

56、onfirm our purchase from you of 6000 cases of Tigerhead flash lights.LOGOPart Fivehttp:/1. Put the following Chinese into English. (5)We hope that the initial transaction will pave the way for our further business.(19) 我们希望这第一笔业务将拓展贵我双方进一步的业务往来(20) 此系试销订单,请先发来35台,以便开发市场 若畅销,随后必有较大数量 订单This is a tria

57、l order. Please send us 35 sets only so that we may tap the market. If successful, we will give you larger orders in the future. LOGOPart Fivehttp:/2. Supply the missing words in the blanks of the following letter. The first letters are given.Dear sirs, We are pleased to receive your (1)o of September 5, 2007 for Shanghai Printed Pure Silk and welcome you as one of our (2)c . We (3)c supply of the Shanghai Printed Pure Silk at the prices (4)s in