供应商选择和管理程序中英文对照.doc

1、供给商选择和管理程序-中英文对照供给商选择和管理程序- - 中英文对照2 2- - 日期：Date: May,8 th , 20_日期：20_ 年5 月8 日Issued by: _编制：_Checked by/ 校准：Approved by/ Doc.No./ 文件 编号 ：Ver .No./ 版本号：1.0Page 3 3of 18Supplier Selection and Management Procedure供给商选择和管理程序 Date: May,8 th , 20_日期：20_ 年5 月8 日Issued by: _编制：_Checked by/ 校准：Approved by/

2、 Doc.No./ 文件 编号 ：Ver .No./ 版本号：1.0Page 4 4of 18Audit and Approval 审核及批准 Audit and Approval 审核及批准Signature 签 字Date 日 期Remark 备 注General Manager 总经理 Production Dept制造部 R&D Dept.产品开发部 Quality Dept.质量部 Purchasing Dept.采购部 Finance Dept.财务部 HR Dept.人力资部Sales Dept.销售部Date: May,8 th , 20_日期：20_ 年5 月8 日I

3、ssued by: _编制：_Checked by/ 校准：Approved by/ Doc.No./ 文件 编号 ：Ver .No./ 版本号：1.0Page 5 5of 181 Purpose 目的：To define the methodology to select, assess, approve new suppliers and manage supplier to ensure uniformity across the group and that all purchased product conforms to the purchase requirements of N

4、AILI.定义如何选择、评估、批准和管理供给商。2Scope 范围：All parts and services contribute to products that sold to Customers including Raw material, Subcontracting parts, Services and Other Products.所有作用于销售给客户产品的原材料、零部件和效劳，包括外包合同、零件、效劳和其他的产品。3Definition 定义：None 无 4.Responsibility 职责: Purchasing department is responsible

5、for sourcing, preliminarily assessing, remending, auditing, manage new suppliers and steer price determination.采购部负责寻找,初评,推荐,审核,管理供给商及跟进价格确认流程。R&D department is responsible for audit new suppliers to confirm their technical capability.产品开发部负责审核新供给商以确认其技术才能. Quality department is responsible for

6、preliminarily assessing, audit new suppliers to confirm their quality assurance capability and ining control。质量部负责初评,审核新供给商,确认其品质保证才能及来料控制.5.Procedure 内容: 5.1 New supplier development5.1.1 Sourcing for new supplier 寻找新供给商 Purchasing department gets purchasing request and needs for new supplie

7、r.All departments can request a need.采购部得到采购需求，需要开展新供给商。公司任何部门都可以提出采购需求。Date: May,8 th , 20_日期：20_ 年5 月8 日Issued by: _编制：_Checked by/ 校准：Approved by/ Doc.No./ 文件 编号 ：Ver .No./ 版本号：1.0Page 6 6of Purchasing department searches supplier through current supply base, inter, e_hibition and other

8、 channels according to knowledge、 information and need specification from request department.采购部根据需求部门的信息要求开场寻找供给商。可通过现有供给商、网络、会展等各种渠道寻找新供给商。 Purchasing department contacts the supplier and makes a preliminary assessment. 采购部联络发现的供给商并对其做初步评估。 It goes to the ne_t step if supplier is fea

9、sible.Otherwise return to .Other department can also remend potential supplier to purchasing department.假如经初评合格，进入下一步评估流程。否那么返回 ，重新寻找供给商。其他部门也可以推荐潜在供给商到采购部。5.1.2Potential Supplier Assessment潜在供给商评估 Purchasing department sends “Supplier Questionnaire” and NDA to supplier. 采购部给供给

10、商发“供给商调查表”和保密协议。Purchasing department send specification, information and RFQ to supplier after receiving NDA. 采购部收到保密协议后将产品规格参数或信息和询价单发给供给商。Purchasing department, Quality department and R&D department assess supplier by feed backed Supplier Questionnaire. 采购部、质量部和产品开发部通过供给商的调查问卷反应

11、进展初步评估。 After review of the Questionnaire, the supplier is described (if OK) as « POTENTIAL ».Otherwise return to 对供给商的调查问卷进展讨论后，假如认为合格后，那么把供给商定义为潜在供给商。否那么返回 重新寻找供给商。5.1.3 Decision to audit or place a sle order on the potential supplier.决定现场审核考察或无需审核考察而直接下样品

12、订单给潜在供给商。Decision to audit, visit or order without audit or visit by purchasing department,Quality department and R&D department together.Date: May,8 th , 20_日期：20_ 年5 月8 日Issued by: _编制：_Checked by/ 校准：Approved by/ Doc.No./ 文件 编号 ：Ver .No./ 版本号：1.0Page 7 7of 18采购部、质量部和产品开发部讨论确定供给商是否需要现场审

13、核考察或无需审核 考察而直接下样品采购订单。It goes to 5.1.4 if decision is to audit supplier.It goes to 5.1.5 if decision placing sle order without audit.Decisions shall be recorded on the “New Supplier Evaluation Sheet”.假如断定审核供给商那么执行 5.1.4,假如断定不用审核直接样品采购订单那么执行 5.1.5,结论应在“新供给商评估表”中记录。5.1.4Audit to the Potential S

14、upplier 审核潜在供给商 An “Audit” is normally carried out by Quality department and with Purchasing department and R&D or other function involved.Quality department passes audit check list and purpose to supplier before an audit is carried out.现场审核通常是由质量部主导，采购部、开发部或其他部门共同参与的。现场审核之前质量部会发给供给商审核清单和

15、审核目的。 Purchasing department, Quality department and R&D department organize a team that who will attend the audit.If possible, other function need involve采购部、质量部和开发部确定审核小组成员。假如需要其他部门也可参与 With reserved auditors make a plan of audit.Purchasing department confirm the audit date to Sup

16、plier. 采购部与指定审核人员制定审核或考察方案，并和供给商确认审核日期。 Carry out audit and plete audit report according to “Supplier Audit Check List”.Auditor from Quality department collect information from the audit team ,draft “Supplier Audit Report “, issue“Supplier Corrective ActionPlan” if need an

17、d follow up。if audit team decides to eliminate then need not follow up .根据<<供给商考察目录>>施行供给商现场审核。由质量部搜集审查小组信息，起草<<供给商审核报告>>，如需要由采购部发布<<供给商整改方案>>并进展跟踪。假如审核小组决定淘汰该供给商那么不必再跟踪。Date: May,8 th , 20_日期：20_ 年5 月8 日Issued by: _编制：_Checked by/ 校准：Approved by/ Doc.No./ 文件 编号 ：

18、Ver .No./ 版本号：1.0Page 8 8of The supplier is described as &laquo;Reserved Supplier &raquo; if audit passed.The supplier instigated corrective actions return to if it is not passing.通过审核的供给商将作为保存供给商进入后面的流程。没有通过审核的供给商必须进展限期整改，整改不通过那么回到 重新寻找供给商。5.1.5Sle Order of a produ

19、ct or Service to the Reserved Supplier向保存供给商采购产品或效劳Order sles from supplierwith or without preliminary audit or visit.The quantity of sles is decided by R&D department and Quality department.向供给商下单采购样品不管是否进展过审核或考察。样品数量由产品开发部门和质量部门共同决定。 Supplier produces sles. 供给商消费样品。 Checki

20、ng and validation of the purchased sles by Quality engineer and R&D department.There are two kinds of methods to inspect product：inwards inspection qualification testing and validate inspection report carried out by supplier.供给商送样后，样品检验由质量工程师和开发部共同完成。有两种检验方式：一种是根据公司的规格要求进展内部检验和测试；另一种是根据供给商提供的检验标

21、准及检验报告进展复检。Supplier is approved if sles are qualified.Then plete new supplier evaluation sheet.Supplier must carry out corrective action, remake sles and procedure if the sles are failed.If the second sles are failed again, the supplier would be canceled. 假如样品通过检验合格，供给商那么被批准为合格供给商。完成<<新

22、供给商评估表>>。假如样品不合格，供给商必须拿出改善措施并重做样品；假如二次送样还不合格，本次供给商将被淘汰。Finance department set up supplier information in KIS system according to Supplier Information Form and New Supplier Approval Sheet.Date: May,8 th , 20_日期：20_ 年5 月8 日Issued by: _编制：_Checked by/ 校准：Approved by/ Doc.No./ 文件 编号 ：Ver .N

23、o./ 版本号：1.0Page 9 9of 18供给商被批准后，财务部根据<<供给商信息表>>及<<新供给商批准表>>把供给商信息建立到金蝶系统中.5.2 Material classification 物料 分类 Material is classified is according to effect from material provided by suppliers on final product.原材料依供给商所供给的材料的性能对成品的影响严重程度进展划分等级：a) Type A - Important function ponen

24、ts: ponents affect key function and quality of final product directly.Such as motor, Temperature switch, Temperature sensor, Thermostatic bulb, Pressure switch,Pressure sensor, Controller, Cooler, Sealing ring, Oil filter cartridge, Filter element, Air filter , etc. A 类-对产品的性能及品质有直接重大影响的原材料。如：电机、温度开

25、关、温度传感器、温控阀芯、压力开关、压力传感器、控制器、冷却器、轴封、油滤芯、油分芯、空滤芯等 b) Type B - mon function ponent or important non-function ponents.ponents affect mon function and quality of final product.Such as steel, Sting Parts, electronic parts, carton bo_, pallet, water tank, standard parts, etc.B 类-对产品性能和品质较大影响的原材料。如：钢材、钣金件、电

26、子件、包装箱、托盘、水箱、标准件等。c) Type C-mon and non-function ponents.All ponents e_cept type A and type B.Such as label, plastic bag, binding material, packing tape etc but not limited. C 类-除 A B 类以外的原材料，如：标签、塑料袋、缠绕膜、胶带等但不仅限于此。Management strategic to all kinds of materials:不同分类物料的采购策略：Level Order Frequency 订单频率

27、 Order qty.订货数量 Stock 库存 A Frequent 频繁 Less 较少 Short term 短期 Date: May,8 th , 20_日期：20_ 年5 月8 日Issued by: _编制：_Checked by/ 校准：Approved by/ Doc.No./ 文件 编号 ：Ver .No./ 版本号：1.0Page 10of 18B Medium 适中 Balance 适中 Balance 适中 C Less 很少 Volume 大批量 Long term 长期5.3 Supplier rating 供给商评价 5.3.1 Purchasing depart

28、ment rate supplier performance by two items every quarter year as “Reject rate” and “On time delivery”.Details as below:采购部每季度就供给商的退货率和准时交货率两方面进展评价，详细内容如下：退货率IQC+ 消费线退货数/ 总收货数_1,000,000退货率Reject rate 质量得分(Score)备注 remark&le;500100 各区间内按线性得分20_0 90 20_00 60 >=35000 0 交货准时率得分批次准时得分之和/ 总批数_100交货

29、时间(OTD) 批次准时得分 (Score by batch) 提早 0-5 天 (0-5days early) 1 提早 6-10 天 (6-10days early) 0.5 推延 1-5 天 (1-5days delay) 0.5 其他 (others) 0 综合季度业绩得分( 质量得分交期得分)/ 2 ；假设单项评为不合格，那么季度综合评价为不合格。单项得分(Signal Score) 季度评定(Quarterly Score) 得分&ge;90 A-优秀 Date: May,8 th , 20_日期：20_ 年5 月8 日Issued by: _编制：_Checked by/

30、 校准：Approved by/ Doc.No./ 文件 编号 ：Ver .No./ 版本号：1.0Page 11of 18(Good) 60&le;得分<90 B-一般 (Normal) 得分<60 C-差 (Bad) 5.3.2 There are three level suppliers according to rating scores:根据得分供给商被分为 3 级：Grade A.Supplier score is more than and equal 80.A 级: 大于等于 90 分的供给商 Grade B.Supplier score is more

31、than and equal 65,but less than 80 . B 级: 小于 90 分，大于等于 60 分的供给商. Grade C.Supplier score is less than 65. C 级: 60 分以下的供给商 5.3.3 Supplier management method for three kinds of supplier三种供给商的管理方法Grade A supplier can be used as before.A 级供给商继续使用。Grade B supplier can be used in future.Quality department m

32、ust issue “Supplier Corrective Action Plan” and request suppliers close open issues in limitative time.B 级供给商可以继续使用，质量部开出<<供给商整改方案>>要求其限期改善。Grade C supplier will be stopped in business.Quality department issue “Supplier Corrective Action Plan” and request suppliers close open issues in l

33、imitative time.The supplier must be audited if it is necessary.The audit process is same with new supplier audit.Supplier resumes business if it is qualified.Supplier will be canceled if it is failed.Date: May,8 th , 20_日期：20_ 年5 月8 日Issued by: _编制：_Checked by/ 校准：Approved by/ Doc.No./ 文件 编号 ：Ver .N

34、o./ 版本号：1.0Page 12of 18C 级供给商暂时停顿供货，质量部开出<<供给商整改方案>>要求限期整改，视情况决定是否进展现场审核，审核方法和新供给商一样。审核合格后恢复供货。审核不合格的取消供货资格。Purchasing department notifies supplier rating result.评价结果要发送给供给商。5.4 Supplier annual audit 供给商年度审核 5.4.1 Quality department make supplier annual audit plan according to supplier q

35、uality monthly report , ponent type of supplier and supplier order value.质量部根据质量月报、是否为关键物料的供给商、与供给商的年交易额等制定供给商的年度审核方案。5.4.2 Audit process is same to new supplier audit.The purpose of annual audit is to ensure the supplier is qualified on quality control, the capability of supply, cost reduction plan

36、 and implementation, or other findings.详细的审核方法同新供给商审核方法。年度审核的目的是确保供给商在质量控制、供给才能，本钱节约的方案和执行情况，或是否其他发现。5.4.3The annual audit must be implemented to suppliers of A kind of materials, partial suppliers of B kind of materials which have quality defect record or delay record on supply.Audit to suppliers o

37、f C kind of materials is not necessary but keep the audit plan and depend on defect record on quality or supply, and annual business amount (more than 100K RMB).对于 A 类物料供给商，年度审核方案 必须执行；对于有质量不合格记录或延的 迟交货记录的 B 类物料供给商，年度审核方案必须执行；对于 C 类物料供给商，保存年度审核的方案但不是必须执 行，可以根据质量和交货的不合格记录和年交过 易额确定是否执行如年交易额超过 10 万人民币的

38、。5.4.4 Business is kept if supplier audit is passed.Supplier will be canceled if supplier audit is failed.Purchasing department issues <<Supplier Change Application Sheet>>.Supplier will be blocked in KIS system.Purchasing department must develop new supplier.Date: May,8 th , 20_日期：20_ 年

39、5 月8 日Issued by: _编制：_Checked by/ 校准：Approved by/ Doc.No./ 文件 编号 ：Ver .No./ 版本号：1.0Page 13of 18如断定为合格供给商，消费可继续下单采购。如断定为不合格，那么取消供给商资格，由采购部填写<<供给商变更申请>>，在金蝶系统内对供给商进展冻结。并重新开发新的供给商。5.5 Price maintenance 价格维护5.5.1 Purchasing department send <<RFQ>> to supplier and get offer from s

40、upplier according to NAILIs specification or manufacturer P/N.Normally purchasing should get more than 3 suppliers ation if it is possible.采购部发给供给商<<询价单>>、公司的技术规格书或制造厂料号并在规定时间内拿到报价。原那么上，假如可能必须拿到 3 家以上报价。5.5.2 Purchasing department negotiate price with supplier according to payment term,

41、yearly forecast and other business condition.采购部根据付款条件、年预计用量以及其他的商业条款和供给商进展议价。5.5.3 Purchasing department issue <<Material Cost/Price Application Sheet>> if the price is reasonable.Finance maintains the price and other relative information into KIS system after approved by purchasing man

42、ager and General Manager.Otherwise return to 5.5.1 or 5.5.2.经过议价，采购部认为价格合理后，提交<<物料采购本钱/价格申请表>>，由采购经理确认、财务总监或总经理批准后由财务部维护到金蝶系统中。否那么，返回到 5.5.1或 5.5.2 重新询价、议价。5.5.4 Due to raw material marketing change or other reasons, purchasing price can be changed.Purchasing department issue “Purchasing

43、 Cost/Price Change Application Sheet” and relevant proves and follow approval process in 5.5.3.由于原材料市场变化或其他原因，采购价格可能会变化。采购部填写采购价格变更申请表和其它证明并遵从 5.5.3 中的审批流程。6.Form or Documentation 表格 < Supplier Questionnaire Sheet >keep period: 5 years 供给商调查表保存期限：5 年 Date: May,8 th , 20_日期：20_ 年5 月8 日Issued by

44、: _编制：_Checked by/ 校准：Approved by/ Doc.No./ 文件 编号 ：Ver .No./ 版本号：1.0Page 14of 18< NDA >keep period: Permanent 保密协议保存期限：长期 < RFQ>keep period: 3 years 询价单保存期限：3 年 <New Supplier Evaluation Sheet>keep period: Permanent 新供给商评估表保存期限：长期 < Supplier Audit Check List >keep period: 5 ye

45、ars 供给商考察目录保存期限：5 年 < Supplier Audit Report >keep period: 5 years 供给商审查报告保存期限：5 年 < Supplier Corrective Action Plan >keep period: 5 years 供给商整改方案保存期限：5 年 < Supplier Information Form >keep period: Permanent 供给商信息表保存期限：长期 Date: May,8 th , 20_日期：20_ 年5 月8 日Issued by: _编制：_Checked by/

46、校准：Approved by/ Doc.No./ 文件 编号 ：Ver .No./ 版本号：1.0Page 15of 18<New Supplier Approval Sheet>keep period: Permanent新供给商批准表保存期限：长期 < Supplier Quality Assurance Agreement >keep period: 3 years 供给商质保协议保存期限：3 年 <Supplier Rating Sheet>keep period: 5 years 供给商评估表保存期限：5 年 <Material Sourci

47、ng Cost/Price Application Sheet>keep period: 3 years 物料采购本钱/价格申请表保存期限：3 年 <Purchasing Cost/Price Change Application Sheet>keep period: 2 years 采购价格变更审批单保存期限：2年 7.Attachment 附件Flow chart流程图 Date: May,8 th , 20_日期：20_ 年5 月8 日Issued by: _编制：_Checked by/ 校准：Approved by/ Doc.No./ 文件 编号 ：Ver .No.

48、/ 版本号：1.0Page 16of 18< < Search and Define Potential Supplier 寻找并确定潜在新供给商> >Purchasing R&D Quality<All Dept.>Process Owner: Purchasing Approved by: Kevin Wei Master copy Location: ARCHIVES Version/Status: 1.0Created By: James Yang Date Approved: 2022/3/22 Electronic version loc

49、ation: Enics mon Document code:Request/Needs originateNeeds ReceivedSpecification definedSearchInput(SMART)Current supply baseInterE_hibitionPotential SupplierPreliminary AssessmentSupplier QuestionnaireInput(SMART)Potential Supplier AssessmentOK?Technical AssessmentQuality AssessmentNDA to SupplierDe