英文书信写作

1、Writing Letters英文信封英文信封(Envelope)(Envelope)的的写法写法（B Block Format lock Format 齐头式）齐头式）寄件人姓名和地址寄件人姓名和地址收信人姓名和地址收信人姓名和地址英文信封英文信封(Envelope)(Envelope)的的写写法法 （右缩式 Indented Format ）寄件人姓名和地址寄件人姓名和地址收信人姓名和地址收信人姓名和地址英文地址的写法英文地址的写法和中和中文文相反相反，口诀：，口诀：由小到大由小到大(ex: (ex: 号号弄弄巷巷路路/ /街街城市城市国国家家) ) 地址的书写顺序是由小到大地址的书写顺序

2、是由小到大: 第一行第一行写寄出信写寄出信人的门牌号码，写街道名称人的门牌号码，写街道名称;第二行第二行先写县市、先写县市、城镇名称，再写省或州名称，往右空两个字母城镇名称，再写省或州名称，往右空两个字母的位置，再写上邮编。如果是寄往国外的信件，的位置，再写上邮编。如果是寄往国外的信件，第三行第三行写出寄信人所在国家的名称。写出寄信人所在国家的名称。如要说明信件由何种邮路递送或信件为何种类别，一般在信封正面的左下角注明。 航空航空 By Air Mail 挂号挂号 Registered 印刷品印刷品 Printed Matter 快件快件 Express 内有照片内有照片 Photo Encl

3、osed如信件需由别人或单位转交给收信人，则需在转如信件需由别人或单位转交给收信人，则需在转交人前面加上交人前面加上C/O C/O （care ofcare of）后跟转交人的姓名）后跟转交人的姓名地址。如宋力托李娜转交一封信给李明，信封格地址。如宋力托李娜转交一封信给李明，信封格式为：式为：Song LiNo.1 Middle SchoolNantong, 226000Jiangsu Li MingC/O Li NaPeking UniversityBeijing, 100871练习填写信封练习填写信封 George Wang will write a letter to his pen p

4、al(笔友), Mike Clinton. Mikes address(住址) is: 1025 Long Street, San Francisco, CA 94101, U.S.A. And Georges address is: 23, Alley4, Lane130, Sec.II Nanking East Rd. Taipei, Taiwan. Please write an envelope for him.George Wang 23, Alley4, Lane130, Sec.II Nanking East Rd. Taipei, Taiwan 104 Mike Clinton

5、 1025 Long Street, San Francisco, CA 94101 U.S.A The Elements of English Letter Writing 1. 信头信头 Heading/Letterhead 2. 写信日期写信日期 Date 3. 信内地址信内地址 (收信人收信人) Inside Address 4. 称呼称呼 Salutation 5. 正文正文 Body of Letter 6. 客套结束语客套结束语 Complimentary Closing 7. 署名署名 Signature 8附言附言（Postscript）,附件（附件（Enclosure） H

6、eading 信头包括寄信人地址（通常写在信头包括寄信人地址（通常写在信笺的右上方）或某公司的名称、信笺的右上方）或某公司的名称、地址、电话、电传、传真、邮编、地址、电话、电传、传真、邮编、电子信箱地址或网址等。电子信箱地址或网址等。 Date 日期应写在寄信人地址下方，表达方式日期应写在寄信人地址下方，表达方式各不相同。通常英式按日各不相同。通常英式按日/月月/年的顺序，年的顺序，而美式按月日年的顺序。注意：年份写而美式按月日年的顺序。注意：年份写全，不可省略；月份用英文单词表示，全，不可省略；月份用英文单词表示，不可用数字替代（一般信函可缩写，较不可用数字替代（一般信函可缩写，较正式的公函

7、需写全）；日期用阿拉伯数正式的公函需写全）；日期用阿拉伯数字基数词表示即可，如字基数词表示即可，如May 7,2006; 23 September, 2005 日期的几种写法：aJuly 7，1998 b1st October, 1998 c30 Nov., 1997 dSep. 3rd, 1999 特别注意英文书信日期应紧接着写信人地址下一行，不能像写中文书信那样写在书信签名之后，这是很多学生的常见错误。 月份 ：除May，June，July外， 其它的月份都由其前三个字母表示， September是前四个字母。 JanuaryJan 一月 dnjuri FebruaryFeb 二月 feb

8、ruri MarchMar. 三月 m:t AprilApr 四月 eiprl May May 五月 mei June Jun. 六月 du:n July Jul. 七月 du(:)lai AugustAug 八月 :gst SeptemberSept九月 sptemb OctoberOct 十月 ktub NovemberNov 十一月 nuvemb DecemberDec 十二月disemb Inside Address 信内地址应写在信笺左上方，与信封上信内地址应写在信笺左上方，与信封上的地址完全一致。第一行写收信人姓名的地址完全一致。第一行写收信人姓名（称呼语（称呼语+ +全名）；商务

9、信函中还需另起全名）；商务信函中还需另起一行写出职务；收信人地址应确切完整。一行写出职务；收信人地址应确切完整。Arrange the following information into letterhead or inside address:China/Beijing 100021/Beijing Metal/President/ Lin Fang/ East lane/ 234Lin Fang President of Beijing Metal 234 East lane, Beijing 100021 ChinaSalutation 称呼应写在信内地址下，其左边要与信内称呼应写在信

10、内地址下，其左边要与信内地址第一行对齐。英文书信的称呼一般都地址第一行对齐。英文书信的称呼一般都是以是以Dear 或或My dear开头的。开头的。 1.亲近熟悉的人亲近熟悉的人: Dear/My dear +称呼或名称呼或名字。字。 2 长辈、关系一般、不相识：长辈、关系一般、不相识：Dear+“先生先生/女士女士/教授教授” 3 机关、团体、公司、工厂或学校：机关、团体、公司、工厂或学校：Dear Sir or Madam, To Whom It May concern. 有有时直接用时直接用 Gentlemen(复数复数)。对父母、兄弟、姐妹等；对父母、兄弟、姐妹等；a aFather,

11、 Father, b bMy dear Mother, My dear Mother, c. Dear Sister, c. Dear Sister, d. Dear Tom, d. Dear Tom, 对亲戚：对亲戚：a aMy dear Auntie, My dear Auntie, b bDear Cousin, Dear Cousin, c cMy dear Cousin, My dear Cousin, 对朋友、同学对朋友、同学a aMy dear friend, My dear friend, b bDear Mr Jackson, Dear Mr Jackson, c cMy d

12、ear Mr Jackson, My dear Mr Jackson, d dDear Sir, Dear Sir, 对未婚女子：对未婚女子：a aDear Miss Luce, Dear Miss Luce, b bMy dear Miss Luce, My dear Miss Luce, 对一般女子，不论是否结婚：对一般女子，不论是否结婚： a aMadame, Madame, b bDear Madame,Dear Madame, 对已婚女子：对已婚女子： a aDear Mrs Helen Jackson, Dear Mrs Helen Jackson, b bMy dear Mrs

13、Helen Jackson,My dear Mrs Helen Jackson, 对公司、工厂、学校等：对公司、工厂、学校等： a aDear Sirs, Dear Sirs, b bSirs, Sirs, c cGentlemen, Gentlemen, Body 语言要得体，简单明了，措词礼貌。语言要得体，简单明了，措词礼貌。称呼下面隔一两行开始写正文。一般称呼下面隔一两行开始写正文。一般说来，开头直接表达写信的目的，中说来，开头直接表达写信的目的，中间对目的具体说明，结尾表达希望祝间对目的具体说明，结尾表达希望祝愿等。愿等。 根据根据英国英国传统做法，传统做法，缩头式缩头式要在信文每一段

14、要在信文每一段缩进五或六个字母的空间，有时可能会缩进缩进五或六个字母的空间，有时可能会缩进更多。更多。 段与段之间不空行。段与段之间不空行。 齐头式齐头式在在商务英语书信商务英语书信中使用得非常普遍。中使用得非常普遍。它的突出特点就是开头顶格写，段与段之间它的突出特点就是开头顶格写，段与段之间空两到三行，以便于区分。空两到三行，以便于区分。常用的开头语有常用的开头语有： I have received your letter of July Ist. I have received your letter of July Ist. 7 7月月1 1 日来信已经收悉。日来信已经收悉。 I hav

15、e the pleasure to tell you that . I have the pleasure to tell you that . 很高兴告诉你很高兴告诉你。 I am very much delighted to receive your I am very much delighted to receive your letter. letter. 非常高兴收到你的来信。非常高兴收到你的来信。It is my honor to inform you that It is my honor to inform you that 很荣幸告诉你很荣幸告诉你。 常用的结束套话有： 1

16、.I am looking forward to hearing from you 盼早日回信。盼早日回信。2.With best regards. 祝好。祝好。 3.Thank you for your help 感谢你的帮助！感谢你的帮助！ 4.With my best wishes for your success. 祝你成功。祝你成功。 5.Wishing you a happy holiday. 祝假日愉快！祝假日愉快！ 6.Hoping to hear from you soon. 希望能尽快希望能尽快收到你的回信。收到你的回信。 aWaiting for your good ne

17、ws, bLooking forward to your early reply, cHoping to hear from you soon, dHoping you are enjoying good health, eRegretting that I cant give you a more favorite reply, fRegretting the trouble Im causing you, gWishing you every success, hWishing you a pleasant journey, iWishing you a happy New Year, 结

18、束语在正文之后隔一两行的偏右方开始写结束语在正文之后隔一两行的偏右方开始写出。开头字母用大写，以后的字母用小写，最出。开头字母用大写，以后的字母用小写，最后一后一个词后面用逗句。个词后面用逗句。 常用的结束语有：常用的结束语有： 一般非正式的关系：一般非正式的关系： Yours sincerely,（真诚地（真诚地 ） 上级和长者：上级和长者： Yours respectfully,（恭敬地（恭敬地 ） Faithfully yours,（忠实（忠实,诚心诚意）诚心诚意）结束语（结束语（Complimentary CloseComplimentary Close） 亲密的关系： Love, Y

19、ours love, Yours Affectionately,（热情地（热情地,体贴地体贴地 ） With love, Lovingly yours, Yours ever, Yours truly, Yours faithfully, Most sincerely, Faithfully yours,在结束语的下方是签名，先手写出，再打出在结束语的下方是签名，先手写出，再打出来。如果收信人不认识写出信人，可以在来。如果收信人不认识写出信人，可以在署名前用括号标出署名前用括号标出Mr.、Miss或或Ms。在名。在名称下面可注上头衔。称下面可注上头衔。如：如： Yours sincerely,

20、 Yours sincerely, Lucy Blake (Lucy Blake (手写手写) ) Lucy Blake (Miss) (Lucy Blake (Miss) (打印打印) ) Sales ManagerSales Manager署名（署名（SignatureSignature） 在信件正文写作时可能漏掉了某些事，或临时发在信件正文写作时可能漏掉了某些事，或临时发生了某事需要补充时，可以在信下面左下方写出上生了某事需要补充时，可以在信下面左下方写出上P.S.P.S. 如果随信有附件可在左下端注明。如：如果随信有附件可在左下端注明。如： Enclosure:1.Invoice(En

21、closure:1.Invoice(发票发票) ) 2.Resume( 2.Resume(个人简历个人简历) )附言（附言（PostscriptPostscript）, ,附件（附件（EnclosureEnclosure） Block format 齐头式xxxx (letterhead)June 3, 2005 (date)xxxx ( inside address)Dear xx, (salutation)We received your xxxx (body)Yours sincerely (complimentary close)XX (signature)Joe (printed n

22、ame) Modified Format 改进改进/混合格式混合格式 xxxx (letterhead) June 3, 2005 (date)xxxx ( inside address)Dear xx, (salutation) We received your xxxx (body) Yours sincerely, XX (signature) Joe (printed name)WritingPractical WritingDear Sir/Madam, Im writing in response to your advertisement for a PA / Secretary

23、 to the Managing Director. Although I did not have to travel in my previous job, I would be very willing to do so.I will be available for interview at any time, and look forward tohearing from you. Yours faithfully, William Jeremy SmithPeace HotelLing Gong Road 1818Beijing, ChinaMail box No.23, GX u

24、niversityNanning, Guangxi , China27 Jan, 2008缩进式缩进式发信人地址及发信日期收信人姓名和单位地址WritingPractical WritingDear Sir/Madam,Im writing in response to your advertisement for a PA / Secretary to the Managing Director. Although I did not have to travel in my previous job, I would be very willing to do so.I will be a

25、vailable for interview at any time, and look forward tohearing from you.Yours faithfully,William Jeremy SmithCompact System96 Rosewall Drive, South town, SO3 4BTMail box No.23, GX universityNanning, Guangxi , China27 Dec, 2007齐头式齐头式 书信写作的五点要求：书信写作的五点要求：1、开门见山说意图2、咨询/ 建议1、2、3、3、不同内容可分段4、感谢客气不可少5、期待回信

26、成老套 （三）开头段：（三）开头段：1、告知对方你的身份（假如对方不认识你）Dear Sir/ Mr. Smith, I was a student at your college, enrolled in Philosophy Department./ I am a at your / I am a at your college, enrolled in the course./ My name is, I am 2、问候收信人（假如他/她是你的朋友）Dear Tom, Hello / Hi. How are you? / I hope everything is fine. / How

27、are things going with you?/ How are you getting on in / getting along with.? 3. 解释写信的原因（1）致谢： Thank you for your letter about studying in Canada./ I am writing to tell you how grateful I am for/ I would like to thank you most sincerely for（2）抱怨： I am writing to complain about the poor service at you

28、r dining-room./ I wish to make a complaint about/ I am writing to draw your attention to.（3）致歉： I am writing to you because I am unable to./ I am terribly sorry that./ I would like to express my apologies for not being able to.4）询问： I would like to obtain /request/seek/inquire some information about

29、/ I am writing to ask if you can do me a favor. / I would like some detailed information on/about.（四）结尾段：（四）结尾段： 1、发出请求（1）Please give this matter your immediate attention. （2）I would very much appreciate it ifas soon as possible.2、提供帮助（1）I hope thesewill be helpful, and please feel free to contact m

30、e for more information. （2）will be taking responsibility for you and if you should need any assistance, she/he will be pleased to help you3、 再次表示歉意或感激（1）Thank you for your kind assistance.（2）Please accept my heartfelt thanks and deepest gratitude, now and always.（3）I am sorry that I cannot, and trus

31、t that you will understand.（4）In addition, let me apologize for any inconvenience I may have caused.（5）Once again, I am sorry for any inconvenience caused.4、 期盼回信： （1）I look forward to your prompt response. （2）Looking forward to a prompt reply,（3）I expect to hear from you very soon. （4）I hope to rec

32、eive your reply shortly.1. 给给John Brown先生写一封短信内容：已收到他月日先生写一封短信内容：已收到他月日的来信请他于本月来我公司，讨论合作细节请他将航班的来信请他于本月来我公司，讨论合作细节请他将航班告诉你你公司的李小姐将去机场接他告诉你你公司的李小姐将去机场接他 24th March, 2000Dear Mr. John Brown, Thank you very much for your letter dated 12th March. Could you come over to my company so that we can discuss

33、the details of our cooperation? If yes, please inform me of your flight. I have arranged for Miss Li of my company to meet you at the airport. Wish you a pleasant journey. Yours sincerely, Wang Deming 2. Directions: For this part, you are allowed 30 minutes to write a Letter of Apology. You should w

34、rite at least 120 words following the outline given below in Chinese: 1. 表达自己对晚交论文一事的歉意。 2. 说明未能按时交论文的原因。 3. 表示自己将尽快把论文补交上并表示以后将按时交作业。 审题概述 这是一封道歉信，写的时候要遵循道歉信的一般模式：开篇直奔主题，然后说明原因，最后提出可能的补救措施。第一段，对晚交论文及对此造成的后果表示歉意；第二段，说明理由（可信的理由，而不是随便应付老师的借口）；第三段，表示尽快完成论文。【范文】【范文】A Letter of Apology 24th Oct. , 2008De

35、ar Mr. Wang, I am writing to apologize for my late homework. The paper which you assigned to us last Monday was due this Friday, but to my regret, I havent even started it yet. I feel really sorry for not handing in the paper on time and for the inconvenience it would bring to you.I caught a serious

36、 cold last week and the doctor asked me to stay in bed for a week since I was very weak and the weather was very cold these days. Therefore, I couldnt go to the library to get the necessary referential information which was needed for my paper. As a result of this, I have not started writing the pap

37、er yet and could not hand it in on time. Fortunately I have finally fully recovered. I will finish the paper as soon as I can and try my best to hand in homework on time in the future. Sincerely yours, Li Ming 3. Directions: For this part, you are allowed 30 minutes to write a Letter. You should wri

38、te at least 120 words following the outline given below in Chinese: 给小何写信感谢他接待你在云南旅游，并且回忆美好的旅行经历 ，同时邀请小何来你的家乡做客 审题概述 这是一封感谢信，一般要表明感谢的事由。本题可分三部分：感谢小何在云南的接待；回忆在云南的经历；邀请小何来做客。 范文 June 17th ,2006 Dear Xiao He, Thank you so much for having invited me for the tour of Yunnan, your home province. I had a fa

39、ntastic time with you and your family. Your great hospitality will be unforgettable throughout my life. When I think of those gorgeous豪华的豪华的 places of scenic beauty you showed me around, I couldnt be more delighted. And the pineapple菠萝 pie Grandma prepared for me is out of this world. I had never ha

40、d so delicious food! Indeed, I am still missing your snug 整洁的整洁的log-cabin原木小木屋原木小木屋, small and cozy, which was turned into my dream house in fairy land those nights. Would you come to Harbin, my home town, some time this summer vacation? Harbin, a beautiful place frequently referred to as Oriental P

41、aris, offers a picture of another kind. I can assure you another pleasant tour. My family and I cannot wait to see you here. Yours, Li Ming 各种社交书信写作各种社交书信写作Dear John, Thank you very much for the nice birthday present you have sent me! I have been longing for a dictionary for a long time. It will sur

42、ly be very helpful to my study. Its very nice of you to remember my birthday. Ill make good use of the dictionary and Ill think of you with gratitude and affection every time I use it. Love, Sally 感谢信感谢信 当别人帮了你一个忙时，你应该给他写封信，以示感激。 Dear Kate, Excuse me for my long delaying in returning to you your Rob

43、inson Crusoe which I read through with great interest. I had finished reading the book and was about to return it when my cousin came to see me. Never having seen the book， She was so interested in it that I had to retain it longer. However，I hope that in view of the additional delight thus afforded

44、 by your book， you will overlook my negligence in not returning it sooner. Thanking you again for the loan. Sincerely yours， Tom 亲爱的凯特: 我迟迟未能归还您的那本鲁滨逊飘流记，请原谅。该书我读得津津有味。读完后，正预备归还您时，我的表妹来访，见这本书也感兴趣，定要借去一读。为了让别人也能分享您那本书所给予的乐趣，我不能及时归还。我想再延迟些日子奉还，谅您不会介意的。 再次感谢您的慷慨 你诚挚的 汤姆 Dear Mr. Clark, We are wondering

45、 if you and Mrs. Clark want to have supper with us on Friday, January 21st at seven oclock? James and I are looking forward with great pleasure to seeing you and Mrs.Clark. We do hope you can come. Sincerely yours, Lucy Wheeler邀请信邀请信 当邀请某位朋友参加活动，如交游、宴会时，可以写一封邀请信。当邀请某位朋友参加活动，如交游、宴会时，可以写一封邀请信。信的语气应该谦逊

46、，热情。信的语气应该谦逊，热情。 General Introduction 书信是传递信息、交流情感最常用的方式之一，特别是在当今日益增长的涉外活动中，英文书信尤其必不可少。什么样的英文书信能让收信人准确地理解写信人的意图，而又得体的传达情感呢？首先应做到清楚（ Clarity）。书信的内容一定要写得清楚、准确，让人读后能明确理解写信人的目的、意图、其二应做到简洁（Conciseness）。在人们的工作、生活中，大家都很容易接受简洁、通顺的语言，而繁杂冗长的语言只会令人生厌。所以写书信时应该避繁就简，用简短的段落、简短的句子来构成一篇简短易懂的书信。其三应做到礼貌（Courtesy）。书信应写

47、得得体、有礼貌，同时要朴实，不要使人感到做作、虚伪。这就是书信得3C原则。 书信的种类很多，本讲只介绍邀请信、感谢信、祝贺信、慰问信、吊唁信、道歉信、投诉信等七种。第一节第一节 邀请信邀请信 邀请信是邀请某人进午餐、晚餐，参加宴会、茶话会、舞会，观看戏剧、电影及邀请参加学术活动、出席仪式、典礼等社交活动的信函。根据社交活动的性质、场合不同，通常运用不同的邀请方式。（其中之一是请柬，我们在“卡片英语”中已作介绍） 1 1。邀请参加宴会。邀请参加宴会 Dear Tom, We are planning a dinner party to celebrate the thirtieth annive

48、rsary of Professor Li Mings teaching at Luojia Hotel and we want you to come. Its next Saturday, Jan. the seventh, at six oclock. We do hope you can make it, as we are looking forward with great pleasure to seeing you. Affectionately yours Larry2. 邀请看电影 Dear Jane, We have four tickets for a famous f

49、ilm shown at Guangming Cinema, The Longest Day, Friday, the ninth. Will you and Lin Ming join us? Well be looking for you at eight sharp Friday night in front of the cinema, so dont disappoint us! Warmest regards. Alice 当收到邀请信后，应该回信明确表示是否接受邀请，以便别人好安排活动，并应对别人的邀请表示感谢。 Dear Larry, Thank you very much f

50、or your invitation. It will be a great pleasure for me to come to your dinner party on the seventh at six oclock. Professor Li Ming is much respected by all of us and I shall be glad to attend such a party in his honor. Thank you for thinking of me. Affectionately Tom Dear Clare: I am very glad to g

51、et your invitation to your party and thank you very much. But Im very sorry to tell you that I wont be able to attend your party as I must go to Wuhan to gather some information for my paper this weekend. I certainly suppose it will be a wonderful party and you all will have a lot of fun. Best wishe

52、s!Truly yours,Tommy Dear Alice, I think youd better ask some other couple for Friday. My husband is in Shanghai and wont be back for another week. Wait till he hears what a wonderful evening he missed with you and Frank! Thanks for asking us, Alice, Im certainly sorry we cant say “yes”! Yours Jane 另

53、一种常见的邀请信是邀请参加会议、学术活动、典礼、仪式等。邀请参加学术会议的信一般由会议组委会某一负责人来写。也应写得热情有礼，并对被邀请者得威望和学术水平等表示推崇和赞誉。应写明会议得名称、时间、地点寄有关事宜，以便对方考虑好后再作决定。 Dear Professor Zhou, On behalf of the Ohio State University and the IEEE Computer Society, I would be very pleased to invite you to attend and chair a session of the forthcoming 20

54、07 International Conference on Parallel Data Processing to be held in Bellaire, Michigan, from August 25th to August 28th,2007. You are an internationally acclaimed scholar and educator. Your participation will be among the highlights of the Conference. We sincerely hope that you could accept our in

55、vitation. As you know, this is the 10th anniversary of the Conference and we plan to make it a truly international meeting. We have accepted many papers from several foreign countries, including two from your country. We enclose a copy of the advance program. If you can come, please let us know as s

56、oon as possible, since we have to prepare the final program soon. We are looking forward to your acceptance. Sincerely yours, Peter Dear Professor Bederson, We have received your letter of February 7th, 2007, inviting a delegation from the Peoples Republic of China to attend the fourteenth biennial

57、meeting of the International Conference on the Physics of Electronic and Atomic Collision (ICEPEAC XIV) which will be held at Stanford University in Palo Alto, California, this summer. We greatly appreciate and admire your enthusiasm and efforts in promoting the academic exchanges of the scientists

58、between China and other countries. We shall be happy to accept your invitation and would send a delegation to attend the ICPEAC XIV, and you will be informed of the spokesman and the members of the delegation after we have contacted the departments of the Academic of Science and the university commu

59、nity concerned. We look forward to meeting you soon. Sincerely yours, Liu Jun Dear Professor McCardell, Many thanks for your letter dated 15th August, inviting me to attend and chair a session of the forthcoming 2005 International Conference on Parallel Data Processing to be held in Bellaire, Michig

60、an, from August 25th to 28th, 2007. Much to my regret, I shall not be able to honor the invitation because I have been suffering from a disease since this summer. I am firmly advised that it would be unwise to undertake any distant and long travel in the near future. I feel very sad to miss the oppo