Wehavenowcompletedthethirdsimulationoftheclassscheduli

1、We have now completed the third simulation of the class scheduling project which was based on Fall 2008 / Winter 2009 data. We have incorporated into this simulation the feedback you have provided to us on the results of simulation 2.Thank you all for the information that was submitted. We appreciat

2、e both the time and effort that went into coordinating and getting the information to us and your subsequent help in clarifying your requirements where necessary.Attached are the results of simulation 3. Below is information about it and preparation for simulation 4 as well as a timeline for the 200

3、9 calendar year. The following information is attached based on the results of the 3rd simulation:Master Timetable (Excel file) Go to the department column and filter on your department code.Department Timetable (Calendar format) - This includes all course sections required by programs in the depart

4、ment Instructor Timetables (PDF file) The Instructor Timetables for the Instructors of a Department attached to the course sections are being attached for Fall/Winter.Instructor Unavailability (PDF file) - Instructors who have provided us with their unavailability days/times are listed in the attach

5、ed PDF documentCourse Section Constraint (PDF file) This is the information that had been provided to us for each course section. This includes patterns, room pre-assignment, day/time constraints, ties to other sections, cross listed groups etc. Course combinations (PDF file) list of courses for bot

6、h terms in each program year that need to be conflict freeDepartment meeting (PDF file) list of departmental meetings/activitiesPlease review the information attached and provide feedback that needs to be incorporated for Simulation 4 in which data for Fall 2009 / Winter 2010 will be used. We recogn

7、ize that, due to the large volume and complexity of the data collection, there are a few oversights in the constraints and rules. Therefore it is necessary for us to add a fourth simulation which will help us produce better results (by incorporating items that could be missed due to oversight or new

8、 issues that might surface). Please take into account the following when you are reviewing simulation 3 results:Course combinations Please identify the following:If there are any courses that are not part of the course combinations. If a course was not offered in 200809/200901 but will be offered in

9、 200909/201001, we would need to know which course combination it belongs to.If there are any courses that are part of the course combination but should not be.Counts numbers of students expected to take courses in each course combinationCourse section constraints Please identify the following:Any c

10、ourse section constraints that are missing or any constraints that have been provided to us but are no longer necessary. Some course section constraints include:Two course sections of the same course that should not be at the same timeA seminar that must be offered back to back with a lectureFor a l

11、ab course section, ensure that it has been assigned the proper lab roomAny patterns that will need to be changed for 200909/201001.Instructor unavailability Please identify the followingInstructors need to review their unavailability and provide us with any changes pertaining to the Fall 2009 / Wint

12、er 2010 academic yearTimeline:Below is the timeline for the scheduling project:Deadline DateActivityActivity TypeJanuary 30th, 2009 toWeek of March 9th 2009Departments provide feedback on simulation 3 to be considered for simulation 4 (to be based on Fall 2009 / Winter 2010 data). Departments need t

13、o:Simulation 4 Review Course Combinations - inform ES of new courses to be added in course combinations. Ensure the course combinations include all courses being offered in the program (even alternate year courses). Review Course Section Constraint information previously provided and provide Enrolme

14、nt Services with constraint forms for new course sections Provide ES with Instructor Unavailability forms as approved by the chair or director Review Department Constraint information previously provided such as departmental meeting times Scheduling team available to provide training to departments

15、on how to complete the above informationMay 31st, 2009Enrolment Services sends out simulation 4 results (based on Fall 2009/Winter 2010 data) to the departmentsSimulation 4June 19th, 2009 Feedback on simulation 4 as necessary from departmentsSimulation 4End of November 2009Deadline for departments t

16、o update Banner with course sections for Fall 2010/ Winter 2011 and provide ES with updated information about course combinations, department, course and instructor constraint forms in preparation for coordinated scheduling for 2010/2011Live Run - 2010/2011Please note that providing us with courses

17、that absolutely need to be in course combinations as well as accurate counts for them, minimizing the number of course section constraints, and scheduling departmental meetings outside prime time help us produce a more comfortable schedule; the more constraints we put in the system, the harder it becomes to schedule.We will be having information sessions the last week of January to go over the