仓库管理规定 Warehouse Management Regulations(WA001)

1、XLC/CLX Warehouse Management RegulationsXLC/CLXRef. No: WA-001Application range and purposeThis warehouse management regulation is valid at XLC/CLX warehouse.Warehouse is an important area for storing production materials in XLC/CLX. In order to ensure the safety of goods and people in storage area,

2、 improve warehouse management to effectively control the receiving and issuing of goods and ensure the accuracy of inventory data.仓库管理规定. 仓库管理规定仓库保管员是管理仓库的直接责任人，负有接收、保管、发放货物，保持仓库平安 和环境整洁职责。仓库是存放公司物资和设备的重要场所。未经仓库管理人员的允许，任何人不准进 入或在仓库区域逗留。来访人员必须在本仓库人员的陪同下才可进入仓库。未经仓库管理人员的允许，任何人不准擅自拿取、使用仓库里的物资。不准在仓库里吸烟或使

3、用明火。仓库保管员必须按送货单或加工单清点、接收货物。仓库保管员应将货物分类保存，合理安排库位，有序摆放，标识清晰、明显，易于 存取和保管。仓库保管员应根据有效单据（附有样式）选取、包装货物，并按先进先出的原那么发 放。仓库保管员每日下班前应认真检查，确认无人滞留仓库，开通必要的通风设备，关 好电源、门窗后，方可离开，以确保仓库物资的平安。仓库保管员应熟悉消防知识，会使用消防器材，定期检查消防器材的有效期限，及 时通知公司平安委员会。. 入库管理仓库负责接收供应商的材料，仓库保管员应根据送货单上货物的订单号、零件 号、名称、规格、型号、数量等工程认真核对点收。仓库保管员在接收供应商的货物时，应

4、检查货物外观质量和包装是否完好。因体积过大或重量过重不宜存放在货架上，而直接搬运到现场的物资、设备，仓库 保管员应到存放地点核对验收。入库材料核对无误，仓库保管员可以暂收，并通知质检员进行检验。经验收合格，质检员签字确认的货物，仓库保管员应采取适当的方法运输和存放。. 储存管理仓库根据货物性质不同，应分类存放。化学危险品应有明显的标识。库存货物应保持帐、物、卡相符，标识正确，信息完整。必须使用托盘、零件盒、零件箱等仓储器具存放和运输货物，以保证货物的质量和 平安。货物应被存放在指定的库位，堆放整齐，便于存取。按照重下轻上的原那么存放货物，确保货物稳固、平安。仓库保管员有责任采取保护措施，保护货

5、物，做好防水、防锈、防火等工作。仓库保管员有责任保持仓库环境的整洁、有序，每天必须进行检查和清理。定期检查库存货物的有效使用期限，根据到期顺序发放货物，以免影响产品质量, 造成损失。每月检查积压的货物，制作报告，发送给相关部门处理。.出库管理生产材料的发放生产车间领用物资，必须有计划部门打印、下发的加工领料单。仓库保管员应根据加工领料单选取、包装、发放材料。仓库保管员应按照先进先出，先零后整的原那么发放货物。仓库发料人和车间领料人在加工领料单上签字确认。领出的零件，由于各种原因需退回仓库的，仓库保管员核对零件，填制退料单， 经质检员确认，并由仓库保管员和退料人签字确认。由于其它原因，需要补领材

6、料时，仓库保管员填制补领单，领料人和仓库发料 人签字确认。销售产品的发放销售部门必须持有公司领导签署的发货单交给仓库，仓库人员核对无误后，才 能发放产品给客户。仓库应采取适当的方法包装、固定、保护货物，保证货物在运输过程中的平安。发放赠送件时，销售部必须提供相关合同号，并由经办人签字确认。仓库制作包装单和收货确认书随产品一起发给客户。货到现场后，现场收 货人应在七天内验收货物。如实际货物与包装单不相符时，应及时填写收货 确认书反应给仓库。.三包备件的发放售后服务部门必须凭公司领导签发的配件销售申请单提取备件。仓库保管员核对无误后，选取、包装、发放备件。.半成品接收、发放管理生产车间的半成品完工

7、后，生产工段长或班组长在加工单上签字确认，并交给 仓库保管员。仓库保管员根据加工单核对半成品的零件号和数量，办理入库。仓库保管员根据加工领料单发放半成品，办理出库。因生产急用而来不及入库，即由使用部门领走的半成品，生产车间应要求领用部门 经办人在加工单上签字确认，事后仓库保管员应联系使用部门核实。.委外加工管理仓库保管员根据采购部签发的材料领用单发放外加工材料。仓库保管员在发货前，应认真核对材料领用单和实际货物的名称、描述、规格、 数量、使用期限等。仓库保管员协同叉车工装车，并共同在材料领用单上签字确认。外加工产品完工后，仓库保管员根据采购单接收入库，并通知质检员验收。仓库保管员应制作书面的发

8、出和接收记录。.成品管理成品入库管理仓库根据完工的加工单接收成品入库。812成品必须经过质量部门验收合格后，方可入库。仓库保管员应在接收时认真核对入 库产品的型号、数量、质检确认签名等信息无误后，办理入库手续。仓库保管员应指挥入库车辆停放在指定的地点，成品的部件存放在指定的区域内, 摆放整齐、稳固并做好清晰、明显的标志，采取防护措施，做好保护。成品出库管理发货前，仓库保管员应先核对公司领导和财务部门签署的发货单和批准放行的检验报告。822任何人不得擅自更改发货单据的内容。否那么，仓库视为无效单据。仓库保管员应根据发货单据认真核对成品的名称、型号、规格、数量、日期、客户 名称。仓库发货人负责组织

9、、协调运输车辆，装车/集装箱发货，制作发出货物的清单。825仓库发货人与装车/集装箱的叉车工一起在发货清单上签字确认。仓库根据公司领导批准的发货单填写物资出门证给门卫，必须字迹清晰, 填写准确，不得擅自更改。否那么，作为无效单据处理。. 货物出门证的管理货物出门证是控制货物进出公司的有效证明单据。任何货物进出本公司，必须 出示有效的货物出门证，门卫才允许放行。仓库负有开具货物出门证的职责。填写货物出门证必须字迹清晰，货物描述详细，数量和日期准确。货物出门证必须有经办人、批准人签字确认，才能有效使用。货物出门证不得擅自更改，否那么视为无效。.退货管理货物已经出厂，因各种原因需要退货的，须经公司领

10、导审批方可办理退货。仓库根据已审批的退货单，会同质检人员对退回的产品做出鉴定。仓库根据质检人员的检验结果，确定处理方法。.盘点管理仓库按本公司规定的日期/时间，进行盘点工作。仓库保管员应每日对货物进行清点整理，做到日清、月结。仓库盘点时，仓库保管员应注明盘点日期、实存数量。并填写盘点表签字确认。实盘数量与库存实物不相符时，仓库保管员应对产生差异的货物进行复查，找出原 因，并在盘点表中注明。仓库保管员核对盘点表，签字确认后交给财务部门。仓库对公司固定资产、A类货物、原材料库存、柴油、油漆等每月盘点检查一次，并填写盘点表，发现有差异时，及时进行调整处理。.积压物资管仓库每月检查库存中积压的、三个月

11、内没有得到使用或销售物资。填写积压物资明细表，报给生产、质检、销售、售后服务、技术、财务、本钱 控制等部门和公司领导，征求处理意见。仓库收到财务部和有关部门签字确认的处理报告后，应及时处理积压物资。.仓库单据操作仓库应及时操作每日收到的单据。收到的单据，应在24小时内输入ERP系统。仓库打印收货单，签字确认后及时交给财务部。仓库应保存所有的单据至少一年。.生产废品管理公司内的生产废品由仓库负责，集中存放在废品区和垃圾池。生产废品应分类存放，主要分为废钢、废木箱、废桶。采购部门负责联系和处理废品。仓库负责称量和装车。Application From For “Warehouse Manageme

12、nt Regulations(For Internal Use Only)Application: Modification to “Warehouse Management Regulations”VersionDateModified byWhat to be modifiedOriginalRevisionReasons for ModificationModification ApprovedModification RejectedApproved by (with signature)DateImplementation DateRejected by (with signatur

13、e)DateReasons for RejectionWarehouse Management RegulationsWarehouse Management RegulationsThe storekeeper is directly responsible for managing the warehouse. They are responsible for receiving, storage and release of the goods. Keep the warehouse environment clean.The warehouse is an important area

14、 to store goods and equipment in XLC/CLX. No one may enter or stay in the warehouse area without the permission of the warehouse manager. Visitors must be accompanied by staff of the warehouse when entering the warehouse.Any person not allowed to taking and using the materials in warehouse without t

15、he permission of the warehouse manager.Not allowed to smoke or use fire in a warehouse.Storekeeper must receive the goods according to delivery note or work orders.The different goods should be stored separately in different location. Location should be reasonable and orderly. Logo is clear and obvi

16、ous. Storage and access of goods is easy.Storekeeper should select and pack the goods base on the valid documents. And storekeeper will distribute the goods according to FIFO.Storekeeper should carefully check everything before work every day. To sure no one stay at warehouse. Open the necessary equ

17、ipments for ventilation. Cut off the power. Close the windows and doors. Ensure the safety of the goods in warehouse.Storekeeper should be familiar with the knowledge of fire, can use the fire equipment, periodically check the validity of fire equipment and promptly notify the company safety committ

18、ee.Receiving ManagementWarehouse is responsible for receiving the material from suppliers. The storekeeper should carefully receive and check PO, ID, description, type, size, Qty and other item of the goods base on “delivery note55.Storekeeper will check the quality and packing appearance when the g

19、oods will be received.Due to some parts are too weight and heavy, they should not be stored on the shelf. So the storekeeper will direct transportation the parts to location and checking.Storekeeper w川 inform QC after the goods are be checked and received.The qualified goods will be confirmed and ac

20、cepted. The storekeeper should take some method to transport and store.Storage ManagementThe goods should be distinguished and stored according to the mature of the goods. The hazardous chemicals should be conspicuously marked.The goods account and goods are consistent with the marked card. Identifi

21、cation and information of the goods is correct and complete.The goods must be transported and stored by pallets and boxes to ensure the quality and safety of goods.The goods shall be stored in designated location for easy access.Put light goods on top, heavy goods on bottom to ensure the stability a

22、nd security of the goods.Storekeeper is responsible for take protective measures to protect goods for water, rest, fire etc.Storekeeper is responsible for clean and tidy the goods in warehouse, checking every day.Storekeeper will regularly check the effective use of period inventory of goods, releas

23、e goods according to the order of date. Avoid affecting the product quality of goods, resulting in loss.Storekeeper should to check the not used goods month, make a report and sent to the relevant department.Issue ManagementRelease materials for ProductionWorkshop has to take the materials with writ

24、ten WO by planner.Storekeeper w川 select, pack and distribute materials according to WO.Storekeeper releases the goods according to FIFO.Warehouse and workshop will confirm the materials together and sign on WO.When issued parts need to be returned to the warehouse for various reasons, the storekeepe

25、r must check the parts and fill in Returned Parts List, Warehouse and workshop will sign on Returned Parts List together after QC Dept, finished check.When workshop need replacement materials, storekeeper fill in Replacement Parts List，workshop and warehouse will sign and confirm the issued parts to

26、gether.Products IssuedSales Dept, have to submit the invoice to company leaders to sign and send to warehouse. Warehouse personnel must issue the products to customer after check approved “invoice”.Warehouse should be take appropriate packaging methods to fix the goods. Ensure the safety of goods.Th

27、e sales Dept, must provide the contract number of gift part to warehouse Dept., and an application must be approved by the company leaders.Warehouse will make Tacking List” and “Receipt Confirmation Documenf with the products to the customer. The consignee shall check and confirm the goods within 7

28、work days. If the actual goods and the Tacking List“ are inconsistent, After-sales service Dept. should feedback the information to the warehouse.The distribution of spare parts for freeThe After-sales service has to provide the spare parts for free document towarehouse Dept. The documents have to b

29、e approved by company leaders.Warehouse staff must choice, packing and issue the spare parts for free according to these documents.Semi-finished parts receiving and distribution managementAfter the semi-finished parts are be finished in workshop, the forman must confirm and sign on WO then send to w

30、arehouse.Storekeepers check ID and Qty of the finished parts base on work orders, input the data in ERR system.Storekeepers distribute the parts base on the documents of material requested, input the data in ERP system.For the urgent and requested parts by Production, but the parts are still not bei

31、ng received in the warehouse. The user has to sign on the work order then send it to warehouse.Commissioned machining parts managementStorekeepers distribute material for suppliers according to approved Bill of Requested Material by Purchase Dept.Storekeeper should be carefully check “Bill of Reques

32、ted Materia匚 goods, name, description, specification, quantity and period of use, etc.Storekeeper and forklift driver load trucks and sign on “Bill of Requested Material together.After the commissioned parts were be finished, storekeeper receive the finished parts according to PO and inform QC Dept,

33、 to check it.Storekeepers make a record of commissioned parts receiving and issuing.Finished product managementFinished product receivingWarehouse receive finished product according to WO.The finished product must be qualified by QC Dept. before storage. Storekeepers should be carefully check the pr

34、oduct type, quantity, ID etc. before the product will be accepted to store.Storekeeper is responsibility of order trucks to stop in the designated area. Finished parts should be stored in warehouse. The parts w川 be protected.Finished Product issuingStorekeeper has to check the Delivery Note approved

35、 by company leaders and Finance Dept, before the finished product will be issued.Any one be not allowed to change the contents of delivery documents unless company leaders. Otherwise, the changed documents will be considered invalid.Storekeeper should check the finished product name, description, ty

36、pe, specification, quantity, date, customer name etc.Warehouse shipper is responsible for organize, coordinating trucks, loading trucks or containers and make Packing List of the delivered goods.Warehouse shipper must sign and confirmation on Packing List with forklift driver together.Warehouse is r

37、esponsible for the Goods Issuance-Out Slip according to Delivery Note approved by company leaders. The writing is clear and accurate. Anybody is not allowed to change it. Otherwise, the document is valid.The Goods Issuance-Out Slip ManagementThe Goods Issuance-Out Slip is the valid document to contr

38、ol goods in and out. Any goods are not allowed to release without the Goods Issuance-Out Slip by guard.Warehouse is responsible for issuing “The Goods Issuance-Out Slip”.Fill out the Goods Issuance-Out Slip must be writing clear, description of the goods is detailed, quantity and date must accuracy.

39、Handler and approval must sign and confirm the Goods Issuance-Out Slip，it can be effectively.The “Goods Issuance-Out Slip is not allowed to change. Otherwise is as invalid.Return ManagementThe goods have been shipped. But the goods need to return our company for various reasons. The company leader m

40、ust approve for return.Warehouse and Quality Dept. must check and control the returned goods together with return list approved.Warehouse will deal with the returned goods according to quality report from by QC.Inventory ManagementWarehouse will check inventory according to the date and time by the

41、Company.Storekeeper should check and organize the goods every day. The arrived goods must be accepted into the warehouse day.When inventory checking, storekeepers should write down the inventory checking date and quantity of goods. Fill out and sign the inventory report.When the quantity of goods is inconsistent with the actual goods, storekeeper should analyze and find out reason, mark it in report.Storekee