信封和信件格式

PracticalBusinessWritingInEnglishMainPartsofThisCourseBusinessLetterWriting:envelop,enquiry&reply,offer&counteroffer,order&acknowledgement,paymentBusinessContract/AgreementMemoWritingBusinessReportWritingResume&LetterofApplicationListeningPracticeSummarizethemainideaofthisarticle.Chapter1BusinessLetterWritingΙAddressingenvelopes信封的写法BusinessEnvelopesordinarilyhavethereturnaddressprintedintheupperleftcorner.Thereceiver’snameandaddressshouldbetypedabouthalfwaydowntheenvelope.Thepostmarkorstampsshouldbeplacedintheupright-handcorner,whilethebottomleft-handcornerisforpostnotationssuchas“Confidential”,“Secret”,“PrintedMatter”，etc.ChinaNationalChemicalsStampImport&ExportCo.BeijingChinaMr.JohnSmithC/OOverseasTradingCo.153MarketStreetLondonByAirmailRegisteredUsefulExpressionsGeneralDelivery平信Registered挂号信Express快件Urgent(Immediate)急件Airmail航空邮件ViaAirMailRegistered航空挂号信Private私信Personal亲启PrintedMatter印刷品BookPost图书邮件Manuscripts稿件TopSecret绝密件Salutation称呼DearSirs,/Gentlemen:DearSir,/DearMadam,谨启者DearMr.Martin,DearAllenSmith,DearManager,DearHousewaresDepartment,StandardPartsofaBusinessLetter6、Subjectline事由通常位于称呼下面，其作用是使收信人对信的要点一目了然，特别使双方往返信件很多，主题又不相同的情况下，事由标题更为有用。通常在事由标题下面划线，以资醒目。eg:Subject:TheLetterofMarch24Or:TheLetterofMarch24StandardPartsofaBusinessLetter7、Body正文通常位于事由下两行处，如果没有事由时，则在称呼下两行处开始。正文的段落之间要留空两行。正文写作ABC：A：AccuracyB：BriefnessC：CourtesyStandardPartsofaBusinessLetter8、Complimentaryclose结尾敬语通常位于正文末行下面两行的位置，并应与称呼相呼应。RelationshipSalutationClosingMaleFemaleNotknownDearSir(s),Gentlemen:Madam,DearMadam,DearMesdames,Yoursfaithfully,Faithfullyyours,Yourstruly,Trulyyours,KnownMr.Smith,DearMr.SmithMrs.Smith,DearMrs.Smith,Yourssincerely,Sincerelyyours,Yourstruly,FamiliarDearJohn,DearAlice,Yoursever,(With)bestwishesStandardPartsofaBusinessLetter9、Signature签名低于结束语一至二行，在结束语的正下方，在签完名字的下面还要有用打字机打出的名字，以便识别。职务、职称可打在名字的下面。比如：代表公司正式签名Yourfaithfully,THEOVERSEASCO.,LTDLiLiangGeneralManager合伙人代表公司签名Yourfaithfully,ForTHAMESBANKMETALCO.LiLiangGeneralManager享有特殊权力的员工签名Yourfaithfully,PerForTHAMESBANKMETALCO.LiLiangManager无特殊权力的员工签名Yourfaithfully,ForSalesManagerLiLiang代表个人的签名Yourfaithfully,LiLiangMarketingManagerStandardPartsofaBusinessLetter10、Enclosure附件若信封内有附件时，应在机打名字左边的下面两行或发文号的下面两行处打出附件的标记“Enclosure”或其缩写“Encl.”有的贸易书信，因为经办人编号在机打名字下面两行处，附件的标记就要打在经办人编号下面两行的位置。StandardPartsofaBusinessLetter11、Carboncopynotation抄送若信件的副本需要抄送有关部门或个人参考时需标明此项。副本抄送的标记是“CarbonCopy”,或其缩写“C.C.”，位于附件下面两行的位置，若没有附件时，则打在机打名字下面两行处。12、Postscript附言一封信写完了，突然又想起遗漏的事情，这时用P.S.表示，再写上遗漏的话即可，要长话短说。通常在信末签名下面几行的左方，应于正文齐头。

注意：在正式的信函中，应避免使用附言，若有遗漏，最好重打。Enclosure附件Enclosures:PriceListEncl.:asstatedEnclosures(3)TheCarbonCopyNotation抄送C.C.Mr.GWellPostscript附言P.S.Thesampleswillbemailedtoyoutomorrow.FormsofBusinessLetters:Blockstyle齐头式——每行都从左边开始取齐，成一条垂直线。Indentedstyle缩进式——每段开始一般缩入6个英文字母。Modifiedblockstyle改良齐头式——书信的信头采用平头式，书信的其余部分采用缩进式。齐头式：FutureTextileGroupB.V.Ossterstra2,7524DZEnschedeTheNetherlandsTel:5387748Telex:55687Fax:53334197Date:April24,2004Yourref:C9564Ourref:vwvwXi’anTextileImport&ExportCorp.108LianHuRoad,Xi’an,Shanxi,ChinaDearsirs,ThankyouforyourletterofApril18,2004.Weareacompanythatis,foryearsalready，engagedinimportingclothingitemsfromyourcountry,althoughnotfromXi’an.Weareinterestedincontactsasmentionedbyyou.OurpurchasingManager,whoisinHongKongatthemoment,willcontactyouwhenhereturns.Withkindregards.Yoursfaithfully,FutureTextileGroupB.V.(signed)（此处应为写信人的手写签名）J.Kistemake,Manager缩进式：FutureTextileGroupB.V.Ossterstra2,7524DZEnschedeTheNetherlandsApril24,2004Yourref:C9564Ourref:vwvwXi’anTextileImport&ExportCorp.108LianHuRoad,Xi’an,Shanxi,ChinaDearsirs,Sub.:keepincontactThankyouforyourletterofApril18,2004.Weareacompanythatis,foryearsalready，engagedinimportingclothingitemsfromyourcountry,althoughnotfromXi’an.Weareinterestedincontactsasmentionedbyyou.OurpurchasingManager,whoisinHongKongatthemoment,willcontactyouwhenhereturns.Withkindregards.Yoursfaithfully,FutureTextileGroupB.V.(signed)（此处应为写信人的手写签名）J.Kistemake,ManagerEncl：Companyintroduction改良齐头式：FutureTextileGroupB.V.Ossterstra2,7524DZEnschedeTheNetherlandsTel:5387748Telex:55687Date:April24,2004Yourref:C9564Ourref:vwvwXi’anTextileImport&ExportCorp.108LianHuRoad,Xi’an,Shanxi,ChinaDearsirs,ThankyouforyourletterofApril18,2004.Weareacompanythatis,foryearsalready，engagedinimportingclothingitemsfromyourcountry,althoughnotfromXi’an.Enclosedisadetailedintroductiontoourcompany.Weareinterestedincontactsasmentionedbyyou.OurpurchasingManager,whoisinHongKongatthemoment,willcontactyouwhenhereturns.Withkindregards.