5书信类.ppt

1、B级应用文写作,书信类,信函 书信是人们运用文字交流感情、沟通情况的一种应用文体，信函是一种较重要的业务书信。它有6C原则：Completeness(完整)、Correctness(正确)、Clearness(清楚)、Conciseness(简洁)、Courtesy(礼貌)、Consideration（体谅）。一般信函的格式如下表：,International Programs Cambridge University London, 100027 U.K.(写信人详细地址) Dec. 28, 2003(日期) The Garden Hotel Guangzhou P. R. of China

2、(收信人详细地址) Dear Sir,(称呼) Please send me rates for a single room with bath. Would you have something available from Monday afternoon, March, 4th., through the night of Wednesday, March, 6th.? Id appreciate an immediate reply so I can make reservations right away. (正文) Thank you. Sincerely,（结尾敬语） Tony

3、Smith （签名）,1证明信（Letter of Certification）证明信是证明一个人的身分、经历或某件事情真相的信件或文件。提交的对象为单位（或公司），称号、格式固定化。开头一般为“兹证明”（This is to certify that.）如：,Oct. 10, 2003 （日期） To whom it may concern,（固定称呼） This is to certify that Mr. Li Ming has studied in Foreign Languages Department of Guangzhou University from September,

4、2002 to July, 2003.（正文） Guangzhou University （单位称呼）,B 格式要求 _ To whom it may concern, This is to certify that _. ,C可选用的句子和短语 1.To whom it may concern， 有关人士： 2.This is to certify that sb (has, had, was)_as a_(职务）+at单位 /doing时间 兹证明 某人在某单位做某职务多少时间 3. sb did _job (reliable，honest, hard working .) 某人做 _ 工

5、作 ( 可靠，诚实, 努力工作.),D 练习 请以伯明翰(Birmingham) 大学计算机主任(Ray Mace) 的名义给法驻英使馆写一封证明信. 兹证明雷伟先生是中华人民共各国公民.自2000年2月至于2001年2 月在伯明翰大学语言系作为访问学者从事计算机科学的学习和研究.雷伟先生拟于5月份携妻儿去巴黎旅游1周,之后将继续回校学习.特此证明. 伯明翰大学计算机系主任: Ray Mace 写信时间 : 2000年4月23日,E 答案 Department of PC Science Birmingham University U.K. April 23,2000 To whom it m

6、ay concern , This is to certify that Mr. Lei Wei is a citizen of the Peoples A China. Now he is under taking studies and research work on computer science here as a visiting scholar in our faculty from February 2000 to February 2001. I understand that Mr. Lei is planning to pay a weeks visit to Pari

7、s in May with his wife and son and then resume his study in our university. Dont hesitate to contact me if you need any further in formation. Sincerely yours, Ray Mace Dean of the Department of Computer Science,2. 邀请信 A 范文 1: Informal Letter of invitation （日期）April 6,2003 Dear Li ,（称呼） I heard that

8、you are just back from Britain and will work in China Hotel soon. I hope you could stay at my home for a dew days before your employment.Looking forward to hearing from you（正文） （结尾敬语）Yours sincerely Li Ming（签名）,Informal Letter Accepting an Invitation Dear Mr. Lee. Thank you for your kind invitation

9、to the dinner you and Mrs. Lee are giving next Saturday for your brother. I shall be very happy indeed to come, and look forward with pleasure to meeting your brother. Yours sincerely John Smith,范文 2: Formal Letter of Invitation Mr. and Mrs. Andrew K. K. Wang request the pleasure of your company at

10、a dinner in honor of their parents fiftieth Wedding Anniversary on Sunday, the fifth of July at eight oclock new Asia Hotel 100 Deep Water Road Hong Kong,Informal Letter Declining an Invitation Dear Mr. Lee, Im so sorry that I cant come to the dinner you and Mrs. Lee are giving next Saturday for you

11、r brother because of a previous engagement that evening. I do appreciate your asking me and hope that I will have the opportunity to meet your brother on some other occasion in the near future. Yours sincerely John Smith,Formal Letter Accepting an Invitation Mr. and Mrs. John Smith accept with pleas

12、ure the kind invitation of Mr. and Mrs. Andrew K. K. Wang to a dinner at eight oclock the fifth of July New Asia Hotel 100 Deep Water Bay Road Hong Kong,Formal Letter Declining an Invitation Mr. and Mrs. John Smith regret that they are unable to accept Mr. and Mrs. Andrew K. K. Wangs Kind invitation

13、 to dinner on Sunday, the fifth of July at eight oclock New Asia Hotel 100 Deep Water Bay Road Hong Kong,C可选用的句子和短语 1. Id like .to come to dinner2. request the pleasure of 3. The favor of a reply is requested 4. May I have the honor of your company at dinner? 5. Thank you for inviting us to dinner 6

14、. I hope youre not too busy to come. 7. The reception will be held in .,on . 8. We sincerely hope you can attend 9. We are looking forward to . 10. We have decided to have a party in honor of the occasion 11. Please confirm your participation at your earliest convenience 12. Regret(s) that a previou

15、s engagement prevents their presence at,D 练习 内容 : Joe 和Rose打算周末开车去海滩度假 , 恰好汽车还有一个空位子, 因此想邀请他们的好友Meilin 一起去, 到时候可以一起进行日光浴或海水浴 . 他们想知道Meilin 是否来, 以便安排出发事宜 . 时间: 6月6日,E答案 June 6 Dear Meilin, We have just decided to spend a holiday on the beach this weekend. As we have a spare seat in the car. We think

16、you may be interested in joining us. We remember you said you were fond of seawater bath though you could not swim. Also, we can take a sunbath together. Please let us know if you would like to go with us and then well arrange when to start. Well be pleased if you say you can come. Love, Joe & Rose,

17、投诉信（Letter of Complaint）投诉信是当事人对某产品或服务表示不满意的一种书信形式，格式与其他书信类似。,A 范文 （日期）Aug. 8,2003 Dear Sirs,（称呼） I am writing to complain to you about the pairs of shoes that I bought from your shop during the May Day. When I took it back home, I found there was something wrong with the shoes. As you will realize,

18、 I was extremely upset to discover all this. I am returning the shoes with this letter and look forward to receiving a new one of the same size.正文 （结束敬语）Yours truly （签名）Li Ming,B 格式要求 I am writing to complain to you about the _ that I bought from your shop during _ .When I took it back home. I found

19、 there was something wrong with the_. As you will realize, I was extremely upset to discover all this. I am returning_ with this letter and look forward to _. C可选用的句子和短语 1.Im writing to you about _(产品)that I bought _(时间、地点) 2. It didnt work.( broken, missing) 3. It wasted my time.(noisy ,made me hea

20、dache) 4. I hope you to give back my money. (change to a new one repair quickly),D 练习 内容 : 王华女士给某商店经理写信投诉该店的营业员服务质量差 . 昨天她赶上一场大雨 , 顺便进入此店, 在卖戒指柜台关要求看一枚金戒指 , 但营业员(13员)服务态度不好, 拒绝接待 . 时间 :2001年2月28日,E答案 February, 28th 2001 Dear Mr. Manager, Im writing to complain about the poor service in your store. Y

21、esterday I was caught in a heavy shower and then entered your shop. When I found a gold ring which I liked, I asked a lady assistant (No.13) to show me the ring but she refused to serve me. Evidently she thought I was not the one who could afford it for I was not very well-dressed. I choose to compl

22、ain to you because Im sure youll be able to make her understand how to serve as a shop assistant. Yours faithfully Wang Hua,4推荐信（Letter of Recommendation） 推荐信是向朋友（熟人）介绍相关情况。 A 范文 （日期）May 16,2003 Dear Mr. Wang ,（称呼） I have the pleasure of introducing to you Mr. Zhang Peng. a graduating student of Gua

23、ngdong Baiyun Vocational Technical College. Mr. Zhang has studied at Baiyun College for 3 years and has achieved excellent performances. Hope you could offer help if needed. （正文） （结束敬语）Yours （签名） Li Ming,B 格式要求 I have the pleasure of introducing to you _. Mr. Zhang has studied (worked) at _for _ yea

24、rs and has achieved excellent performances. Hope you could offer help if needed. C可选用的句子和短语 1. The bearer of this letter, Mr. Victor Yalding, is a young friend of mine. 2. I take pleasure in introducing to you the bearer, my brother-in-law Mr. john Smith who is going to visit your city. 3. Allow me

25、to introduce to you the bearer of this letter, Miss Anna Andrew. She is the daughter of my oldest and dearest friend. 4. Anything you can do to help him will be a kindness much appreciated by him and, I need hardly say, by me. 5. Surely Ill be very grateful for any help and advice you can give her.,

26、D 练习 内容 : 张明给王强写信介绍他的助手和好友李雷 . 李雷毕业于北京大学 , 主修化学 . 要校学习期间成绩优秀 , 研究工作亦非常出色 , 是一位有才华有抱负的年轻人 . 此次到纽约深造希望得到帮助和指导 . 时间 : 2001年4月2日,E答案 April 2,2001 Dear Wang Qiang, The bearer of this letter, Li Lei, is one of my assistants and goods friends .He graduated from Beijing University, majoring in chemistry. So

27、 for as I know, he was she best student in his class and he did exceedingly well in research work. Since I have known him for three years, I can truthfully say hat he is an intelligent and ambitious young man .I am sure he will become an excellent aspect while he undertakes further studies in New Yo

28、rk. Your kindness will be warmly appreciated. Yours, Zhang Ming,5道歉信(Letter of Apology) 道歉信与普通书信的格式基本相同，但应注意态度要诚恳，原委要解释清楚，措词要委婉。 A 范文 July 7, 2003 Dear Mr. Ma, I am very sorry that I was out when you visited me yesterday. Could you come again tomorrow as I have something important to talk with you?

29、Yours truly, Li Ming,B 格式要求 I am very sorry that _ Could you _ ? C可选用的句子和短语 1 I am very /terribly /awfully sorry for /that/to. 2 Please accept our apologies for. 3 I regret that /to say that.,感谢信（Letter of thanks） 感谢信的特点是：时间及时，简明扼要，着重事由，感谢真诚。 A 范文 July 2,1995 Dear Mr. Wang , I am writing to thank yo

30、u for the wonderful weekend I had at your home .I enjoyed the party very much and in fact it was the best party I ever attended.It was very kind of you and your wife to invite me and I deeply appreciate your hospitality. Yours sincerely, Li Ming,B 格式要求 _ I am writing to thank you for the _ .I enjoye

31、d the _ very much and in fact it was the best _. It was very kind of you to invite me and I deeply appreciate your hospitality. _ C可选用的句子和短语 1Thank you very much for 2I am so grateful to you for 3It was kind and generous of you to,慰问信(Letter of sympathy) 慰问信与普通书信的格式基本相同，但要注意措词，写慰问信要规范，简短，感情真挚。 常用句型有

32、： I was shocked / saddened/ distressed / grieved to hear that I just can not tell you how sorry I was to learn that We are hoping / hope for/ to / that A 范文 May 15 ,2003 Dear Zhang Lin, I am very sorry to learn that you broke your leg in a traffic accident and I am anxious to know how you are now .I

33、 hope you will get well soon .If I can be of any help, do not hesitate to let mw know. Yours, Li Ming,B 格式要求 I am very sorry to learn that _ .I hope _ . If I can be of any help, do not hesitate to let mw know. C可选用的句子和短语 1. I was shocked / saddened/ distressed / grieved to hear that 2. I just can no

34、t tell you how sorry I was to learn that 3. We are hoping / hope for/ to / that,练习 日期:2001年3月6日 写信人:马丁 收信人:大卫 内容:马丁得知朋友大卫期末考试没及格,因此写信安慰他,劝他不要沮丧 . 建议他认真复习 , 不清楚的内容可以请教老师和同学 . 相信大卫下个学期一定会赶上其他同学 . 如果大需要帮助 , 一定不要客气 .,答案 March, 6th. 2001 Dear David, Im very sorry to hear of your failure in the final exam

35、ination. I know you must feel discouraged. But that is not necessary. I know you are a hardworking student. Id like to suggest that you should always ask “why”. If you are not clear about the points in your study, review them or write them down and ask your teachers or classmates. Im sure youll catc

36、h up with the other students next term. Please feel free to ask for my help if you need it. Yours, Martin,预定信（Letter of Reservation）预定信与普通书信的格式相同，信中要讲明预定规格、时间、要求和预定人的姓名和联系方式。 A 范文 January, 10th. 2003 Dear sir , This company has completed plants to hold its annual convention at White Swan Hotel on Ja

37、nuary 18. I wish to arrange for a banquet on the evening of January 18 with an attendance of approximately 40 people. Will you send me rates for a first-class dinner for forty people as well as some menu reservations? I hope you can give an immediate reply. Sincerely yours, Jenny Clark,格式要求 _ (原因).

38、I wish to arrange for a banquet _ with an attendance of approximately _ people. Will you send me _? I hope you can give an immediate rely. C可选用的句子和短语: I would like to book/ reserve Please send me rates for I wish to arrange for 4. I would like to book/ reserve5. Please send me rates for 6. I wish to

39、 arrange for ,咨询信（Letter of inquiry） A 范文 December, 25th. 1999 Dear sirs , I am seeking an opportunity to study chemistry in your university after graduation from Guangzhou University next year. Could you please inform me of the application procedure for admission? I should be very obliged to you if

40、 you would kindly send me information about any scholarship for a foreign student? Im looking forward to your early reply. Sincerely yours, Zhang Xiaohui,格式要求 I am seeking an opportunity to study _ in your university after graduation from _ next year. Could you please inform me of the application pr

41、ocedure for admission? I should be very obliged to you if you would kindly send me information about any scholarship for a foreign student? Im looking forward to your early reply C可选用的句子和短语 1. Would you please tell me 2. Could you please inform me of,练习（无） Information for reference: Senders name : W

42、ang Fang , head of the English Group Address : 4 Kuanping Road English Department Changchun Institute of Technology Changchun 130012 The Peoples Republic of China Receivers Name : Tony William Address : Wida Sortware Ltd. 2 Nicholas Gardens , London W5 5HY the U.K. Purpose of writing the letter : to

43、 ask about the details of the software (软件) and CD-roms(光盘) for English teachers and learners , such the price for price for each disk , the terms of payment , etc. The above mentioned goods were goods were advertised in the CALL Catalogue(目录) sent to you by Wida Software Company. The date : March 1

44、6 , 2001,答案(无) 4 Kuanping Road English Department Changchun Institute of Technology Changchun 130012 The Peoples Republic of China March, 16th. 2001 Tony William Wida Sortware Ltd. 2 Nicholas Gardens London , W5 5HY the United Kingdom Dear Mr. Williams, Thank you for the catalogue you sent me. I am

45、particularly interested in some of the software and CD-rooms on English learning. They are very helpful to both teachers and students. I would like to order some. Would you please tell me full details about your goods, such as the price for each disk or CD-room, the terms of payment, etc.? We will b

46、e looking forward to receiving your early reply. Yours faithfully Wang Fang Head of the English Department,求职信 第一段说明从何处获悉对方招聘何职位的信息，表明希望申请该职位；第二段简要介绍自己的学历、毕业院校、专业、工作经历、兴趣爱好等必要信息，表明符合对方的要求条件；第三段说明按要求提供相应资料；第四段表示希望早日得到答复，为结束段。（有时第二和第三段可合并）,范文: June 25, 2004 Dear Sir or Madam: I have seen from the Chin

47、a Daily of June 6, 2004 that your company is in need of a General Managers secretary. Its my pleasure to apply for the position. I am 24 and graduated from Guangdong Institute of Technology with an excellent academic record in all courses. While I majored in Business Administration, I am skillful at

48、 shorthand and typing with a speed of 90 and 70 words per minute respectively. In my spare time, I like dancing, traveling and playing basketball. I am enclosing my resume and a recent photograph. I look forward to hearing from soon. Yours faithfully Wang Huali,B 格式要求 Dear Sir or Madam: I have seen from the _ that your company is in need of a _ . Its my pleasure to apply for the position. I am _ (age) and graduated from_ with an excellent academic record in all courses. While I majored in _, I am skillful at _. In my spare time,