实用职场英文写作教程Unit6Notices.ppt

1、06,Unit,Notices,通知,No matter which college your study at, which community you live in, or whom you work with, you must have seen some notices or announcement in notice board or bulletin board. Indeed, notice is an effective means to convey important information to audience concerned. Writing notices

2、 or announcement is thus on important practical writing ability both within and outside companies. Now, Lets look into the content and format of notices.,1,Content and Format,3,Sample Reading,5,Your Try,2,4,Writing Techniques,Useful Expressions and Sentences,内容大纲,6,Exercises,7,Answer,Content and For

3、mat,What Is a Notice,通知一般用于上级对下级组织对成员布置工作传达事情及召集会议等。通知就其形式而言，可分为书面通知和口头通知两种形式。书面通知是以布告张贴的形式出现，常常是张贴在显眼的位置，以引起公众的注意。书面通知语言比较规范，切忌使用模糊语言和俚语、俗语。通知中一般无称呼语，常用第三人称，且被动语态使用较多。口头通知是面对面地把事情传达给对方。英语中的notices包括告示、启示、通知等。通知的内容要求简洁易懂，表述直截了当。,How to classify Notices,通知就其发布形式而言，可分为四类，如下图所示：,Whats the Structure of

4、a Notice,通知一般由标题、正文和结尾三部分组成。标题部分包括常用标题语和发出通知的单位名称；正文包括事情、通知对象、要求、时间(有时还包括地点)等；结尾部分主要包括发通知的具体日期。简而言之，一份通知一般包括标题、正文、发布者、发布日期。比如：,Whats the Format of A Notice,英文通知的格式一般是将notice(每个字母都大写)写在通知正文上面一行的正中间以引起大家的注意。一般来说通知不必谢称呼语和结束语。发出通知的单位名称可以写在notice上面，也可以写在通知正文的右下角；发通知的日期一般写在通知正文的右上角或左下角。但单位与日期有时也可以省略不写。 以上

5、是书面通知的一般格式，那么口头通知的格式有以下特点： 1.口头通知是面对面地把事情传达给对方。一般不用写落款和日期。 2. 由于口头通知是通过口头表达的，因此，在正文之前，往往有称呼语。 3.结尾要给听众结束通知的信号：Thats all. Thank you so much for it. Thank you.4.口头通知的内容应讲清楚时间、地点、活动内容及注意事项。,Writing Techniques,通知的标题要清晰醒目，这样可以让读者对通知主题一目了然，好的标题还可以吸引人们的注意。通知的标题一般为“Notice”，“Announcement”,但有些情况也可直接点名主题如“Nati

6、onal Holiday”, “lecture”, “Football Match” “Found”或“Lost”等。 2. 通知的正文主要包括要传达的关键信息，包括：活动的时间、日期，活动的细节以及地点等，有时需要说明相关背景。 3. 一般来说通知的发出者包括单位或个人要在通知中表明。但通知的接受者可以省略。发出通知的单位和对象在一般情况下用第三人称。 4. 在语言上，口头通知的句型应该做到口语化，多用简单句和祈使句，语言上尽可能用精炼的文字表达明确的信息。通知中提及的事情都是计划要做的，时态多用将来时，语态多用被动式。 5. 书面通知常以布告形式张贴或写在布告栏、黑板上，把事情通知到有关人

7、员。 6. 为醒目起见，标题的每个字母可用大写。一开头需要交代说明何事(what)、何地(where)、何时(when)、何人(who)。 7. 在句式写法上必须注意以下几点：尽可能用精炼的文字表达明确的信息，多用简单句或短句、单句，以避免繁杂；通知往往着重对活动内容、对象进行说明，多用被动语态，如“the meeting will be held”(会议将举行)等等；通知是要求下级成员该做什么或注意什么，多用祈使句；通知中所告的事情大部分是未进行的，故多用将来时态。简而言之，一份好的书面通知应具备以下三点： 1. 四多一少。四多：被动语态多，将来时态多，简单句多，祈使句多。一少：修饰语少。

8、2. 通知的开头要交代清楚活动的内容、对象、时间和地点。我们称之为四“w”。即：what，who，when，where 3. 层次清晰。一个层次表达一件事，切忌在一个句子中表达多件事情。,Sample Reading,1. 一般通知,一般的通知包括书信式、邮件式和布告式，书信式与邮件式用一般书信体写，布告式的内容和张贴的地方都必须醒目。,2. 广播通知,广播通知常用于及时性通知最新的情况或进展，如列车晚点通知、天气预报、欢迎辞等。常用的词汇有：announcement(通知)，inform(通知)、take off (起飞)、adjust (调整) attention（注意）weather f

9、orecast（天气预报）convenience（方便）等。,3. 通告,通告作为通知的一类，也是一种告知公众和组织的公开性文件。但它具有某种特殊的权力与效力，有时具有法律效力。它要简单、明了，不宜长篇大论。其月日及署名可在正文前或后。,4. 公告,一般为政府或机关团体向公众发出的通告。以登报或在其它大众媒体刊登的形式公布于众，其书写格式与一般通告大致相同，文字简洁明了。,5. 海报,海报是用来报道演出、影讯、球讯等活动的一种带有宣传广告性质的招贴，有时配绘画，形式别致，多用手写。用缩略语较多。,6. 启事,启事是一种公告性应用文。机关、团体、单位或个人有需要公开向大家说明的或有某种请求，把它

10、简要写出，张贴于公共场所，如有特殊需要的也可登在报纸、杂志上。启事的标题应醒目，可不用称谓。有时要写地址和日期、署名。,Useful Expressions,Useful Expressions,1. admission 准许进入 2. Sponsor主办单位 3. Assembly Hall 礼堂 4. We are pleased to announce很高兴宣布 5. spacious宽敞的 6. behind time 晚点 7. To mark this special occasion在这个特别的日子里 8. Please be informed that敬告诸位 9. Under

11、 the auspices of 由主办 10. Office Hour: 8:00a.m._6:00p.m.上班（营业）时间上午八点至下午六点。 11. Cameras Forbidden禁止拍照。,12. Reduce Speed Now减速。 13. We inform you that 我们通知您 14. Be requested to务必 15. Your attention, please./Attention, please.请注意 16. Have the honor of announcing荣幸的宣布 17. Please be advised that我们建议您 18.

12、be reminded to提醒您 19. Residents in this district, your attention, please.小区居民，请注意 20. A lecture meeting will be held将于召开报告会 21. for the purpose of/in the matter of/owing to因为 22. This is to announce宣布 23. excessively regret to announce谨以极大悲痛告诸,Useful Sentences,1. Come and cheer them on! 欢迎前往助兴！ 2. I

13、t is hereby proclaimed that professor Li Wei has been elected deputy to the conference. 李伟教授当选为大会代表，现予公示。 3. Please be noted that a visit has been arranged to the Great Wall on September 15. 请各位注意，9月15日安排游览长城。 4. Authorized by the Board of Directors of Shanghai Trading Co., I declared the following

14、由上海贸易公司董事会授权声明如下 5. We declare all the above documents invalid. 现声明以上文件均已作废。 6. Due to the recent government financialcuts, we have been forced to make the following changes; 由于最近政府削减财政，我们不得不做出以下调整 7. The new appointment has been issued by the boards with effect from February 1st, 2014. 董事会发布的新任命将于2

15、014年2月1日起生效。 8. We take pleasure in informing you of the merger of our company with Pacific Trading Co. Ltd, Shanghai, which will come into effect on March 1st, 2014.很高兴通知贵方，本公司将与上海太平洋贸易有限责任公司合并，于2014年3月1日起生效。 9. No Smoking, Offenders to be fined 5 Dollars. 严禁吸烟，违者罚款5美元。,10. Please Check and See if

16、the Money is Right. We are NotResponsible after you leave the store. 钱票当面点清，离柜概不负责。 11. Dont Dump Rubbish Here. 此处不准倒垃圾。 12. Everyone is welcome! 欢迎大家光临！ 13. Dont Touch High-Tension Wire. 高压，危险！ 14. To mark this special occasion, customers will be offered with a special opening discount. 为庆祝这个特殊的日子，

17、所有的顾客将享受开业打折优惠。 15. is pleased to let you know that will be our new vice president since June 9th很高兴通知大家将于六月9日就任我们的副主席一职。 16. We apologize for the inconvenience. 为您带来不便，我们深感歉意。 17. We hope you enjoy the flight! Thank you! 希望大家旅途愉快，谢谢！ 18. Replace the Newspaper after Reading. 报纸阅后放回原处。 19. The presid

18、ent requested all the students to be present at the meeting.校长要求所有学生准时出席这次会议。 20. It is expected that all the English teachers participate in the activity.要求所有英语教师参加本次活动。,Task 1 Group discussion Q1. Whats the purpose of writing the notice? Q2. What points should be included in the notice? Q3. How to

19、 list the points in a logical order? Q4. How to make up any other necessary information? Task 2 Comparison: discuss in groups of four or five and compare the two notices and decide which one is more appropriate and what differences are in the contents and formats,Task3 The notice for the football ma

20、tch is completed, but the parts are mixed up. Put the following parts into proper order to make a complete notice a. May 9, 2013 b. A friendly football match will be held between the visiting Hehai University and our team on football field at 4:30 on Friday, May 25, 2013 f. Notice c. The Students Un

21、ion d. Friendly Football Match e. Under the auspices of the Real-Service Department of our college Proper order_,Task4 Find out the problems in the following writing. Try to rewrite it Notice Dear Sirs: We are happy to announce that we have opened a new branch! This branch offers you the same produc

22、ts as the head store does, from stationeries to packing materials, from decorations to make-ups. Everything you can imagine, we are trying to supply it. Welcome to our new branch. Every customer comes to our store will offered a lovely present! Act now! Best wishes,Answer: Task 1 Q1 key words: infor

23、m; appoint; meeting Q2 key words: name; date; content; place Q3 key words: title; content; name; date Q4 key words: brief; clear Task 3 f d e b c a Task 4 1. 标题notice每个字母都应大写； 2. 可删除Dear Sirs以及Best wishes； 3. 注明发布者及日期。,Exercises,.Study the following sentences structures and then try to classify them

24、 into different types. 1.All students are requested to be present at the meeting. 2.I inform you that I have now removed my factory to the above address. 3.Please examine and choose the goods carefully before you pay. There will be no replacement or refunding. 4.All the faculty members are required

25、to meet in the conference room to 5.Whoever gets the clue or knows his/her whereabouts please kindly contact 6.All the goods on show are sold at 20%-50% discount from March 11 to March 20. 7.On the evening of June 4th, 2014, I found a mobile phone in library reading-room 302. 8.On the proposal of th

26、e Chairman and through the vote of directors, the Board of Directors appoints Dr. Peter Lee as the Technical Manager of the company. 9.I will graduate next month so that I want to sell some of my old reference books. 10.The meeting schedule to take place this Friday afternoon is postponed until furt

27、her notice.,. Filling the blanks of the following notice with the words given below.,. Translate the following into English. 1. 我们从今日起以太和商会为商号，开始经营批发业务。特此奉告。 2. 我们不无遗憾的宣布，从下年度开始将退出业务。 3. 剑桥大学教授约翰布朗博士于2014年10月9日下午两点在报告厅（lecture hall）举办现代英语文学讲座。 4. B&M 非常高兴的向大家宣布，从6月9日起，鲍威尔先生（Mr. Bowel）将担任我公司的副总裁。 5.

28、兹定于2月28日（周五）下午两点在学校大礼堂召开大会，由校长作2013年工作报告。请全体师生准时出席。 6. 欢迎新任财务总监伍顿先生（Mr.Wooden）的典礼将于5月26日，星期六晚上6点，在加利福尼亚大酒店（California Grand Hotel）4055房间举行。 7. 原定于明天参观北京现代汽车公司（Beijing Hyundai Motor Company）, 现在取消，具体时间另行通知。 8. 所有教授与副教授，请于10月24日下午两点到第一教学楼302开会。 9. 我们很高兴的通知您，鉴于我公司业务的稳定增长以及为了更好地拓展业务，我们已决定将公司迁至上海市人民路金茂大厦

29、5028室。 10. 由于经济状况不点改善，印度尼西亚政府于最近宣布，印度尼西亚将于今年年底结束与国际货币基金组织的贷款项目。 .Translate the following notice into Chinese.,. Write English notices according to the hints given. 1. 南京师范大学黄伟教授将于9月10日（周五）上午9时在图书馆一楼作学术演讲。题目是：“中西文化比较”，欢迎大家踊跃参加。 2. 张飞先生与刘虹小姐将于2014年7月8日在富士吉大酒店举行婚礼，请帮他们写一份请柬式的通知。 3. WH公司将于2014年6月30日在一楼大

30、厅召开全体职工会议，请大家务必参加。 4. 请按以下提示信息代表公司的行政部门写一份通知： 1）Subject: financial program of the company 2）Participants: heads of all sections 3）Time: 2 p.m., July 7th, Friday 4）Place: Meeting Hall of Office Building 5）Note: Each participant is required to hand in a written proposal 6）Time of issuing the notice: M

31、ay 30, 2014 5. 请按以下提示信息代表你校的学生会设计一份海报。 1）Subject: football match between Hehai University and your college 2）Time and date of the match: 4.30 p.m. Friday, May 25, 2014 3）Place: football field 4）Sponsor: the Rear-Service Department of your college 5）Time of issuing the poster: May 9, 2014,Answer, Not

32、ice of Sales _3._6._9._ Notice of Change of Address_2._ Notice of Appointment _8._ Notice of Found _5._7._ Notice of Meeting _1._4._10._ 1. succeed 2.head 3.expire 4. experience 5. network 6. environment 7. involves 8. contribution 9. expanding 10. cooperation 1. We are pleased to announce you that

33、we have this day established ourselves as commission agents under the style of Ota Shokai. 2. It is with some feeling of regret that we announce our retirement from business at the beginning of the new year. 3. Dr. John Brown from the University of Cambridge will make a lecture on Modern English lit

34、erature at 2 p.m. on Sep.10, 2014 in the lecture hall. 4. B&M is very pleased to announce that Mr. Bowel will be appointed as vice president of our company from June.9. 5. A meeting will be held at 2 p.m. on Friday, January.28. Our president will deliver a work report in the meeting. Hope all the te

35、achers and students to be present on time. 6. The ceremony of welcoming Mr. Wooden, the newly appointed financial director will be held at 6 p.m. on Saturday, May.26 in California Grand Hotel, room 4055 7. The planned tomorrows visit on Beijing Hyundai Motor Company is canceled and the visiting time

36、 will be informed later. 8. All the professors and associate professors are requested to meet in room 302 in the No.1 teaching building at 2 p.m. on October 24th. 9. Owing to stable increase and expansion of business, we are pleased to inform you that our company will be moved to Jin Mao Tower, room 5028 Renmin Road in Shanghai city. 10. Since the economic condition hasnt been improved, Indonesia government announced recently that it will end the loaning project with International Monetary Fund (IMF) at the end of th