国际学术交流英语-外研版(部分).doc

国际学术交流英语-外研版（部分）content1. Preparations for International ConferenceTask 1 Call for Conference Papers2. International Letter ExchangesTask 1 Letters of InvitationTask 2 Acceptance and Refusal3. International ConferenceTask 1 Chairing a Meeting4. Presentation of SpeechesTask 1 Giving a Welcome SpeechTask 2 Giving a Closing SpeechTask 3 Giving a Dinner Speech5. Application, Curriculum Vitae and Personal StatementTask 1 Application for Academic ExchangeTask 2 Curriculum VitaeTask 3 Personal StatementTask 1 Call for Conference PapersThe planning process for holding a conference should begin very early. A chairperson is selected to make the plan. Various committees are formed, with members in charge of specific activities. These committees generally consist of Conference Organizing Committee and Conference Academic Committee. The committees are then to work out a general program, including a call for papers, which is to notify the prospective participants of the conference.Format of call for conference papersTheme and/or backgroundConference objectivesTopics to be discussedTime and venuePapers and submissionsOrganizing institution and committeeContact informationSample Conference Goals: To promote the study of material science in China; to introduce the development of the research work; to discuss the important issues in the field; to provide opportunities for international communication; to promote the understanding of related disciplines; to explore future cooperation possibilities between the countries.Topics to be Discussed: Papers are solicited on theoretical issues and their applications related to crystal materials. Suggested topics include but are not limited to:Papers and Submissions: Authors are invited to submit full papers, up to six pages, with the authors names and affiliations, complete address (including email, fax and phone number of the corresponding author), before April 10,2006, by email to . The language is Chinese or English. The papers will be reviewed by the program committee based on content, presentation and suitability for the conference. The papers must be in an MS word or Latex format (A4, single space, Songti, 10 points if in Chinese, or Times New Roman, 12 points if in English). More detailed information will be available on the web page: .Useful Expressions and Sentence Patterns1. Call for papersPapers are being invited for TI 83rd World Conference to be held in Shanghai, May 23-27, 2004.Titles of proposed papers with a 200-word abstract should be submitted no later than May 10, 2006. The IASTED Secretariat must receive your paper by July 15, 2006.2. SubmissionThe submitted papers should be original and have not been published elsewhere.Best papers will be selected by the Advisory Committee and Program Committee, and the authors are invited to submit their papers to an international journal.For all submissions, please include the following information: title of the paper, name, affiliation, address, phone number, email, and audiovisual request.Abstracts are invited for 20-minute talks followed by 10 minutes of discussion addressing any topic in the areas of Asian environmental protection3. Format and lengthAbstracts should be submitted electronically in an MS Word format and sent by email to the conference secretariat.Authors of accepted papers should send the full text paper in format of PDF or MS Word before September 15, 2006 to with attachment.All submissions should be in Adobe Acrobat (.pdf), postscript (.ps), or MS Word (.doc) format.Initial paper submissions should be approximately ten pages.4. Notification of acceptance and refusalNotification of acceptance will be sent via email by August 1, 2006.Receipt of paper submission will be confirmed by email.Submissions received after this date will not be given primary consideration.Acceptance of the paper will be confirmed by JICC 2006 Program Committee based on content quality of the extended abstract.Late registration fees or paper submissions will result in papers being excluded from the conference proceedings.Called to order by the presiding officer主持人致辞roll call点名announcement of quorum宣布大会决议reading of the minutes of the previous meeting宣读前期会议纪要approval of the minutes of the previous meeting通过前期会议纪要related matters相关事宜unfinished business未尽事宜appointments and removal任命及离任nomination and elections提名及选举adjournment休会opening ceremony开幕式keynote speech主题发言forum论坛plenary session全体会议poster session论文展示panel session专题讨论会discussion / question & answer session讨论/提问与回答时间field trip考察活动closing ceremony闭幕式reception/banquet招待晚宴Task 1 Letters of InvitationBefore the international conference, the conference host or organizer(s) will send invitation letters to famous scholars and experts in the field and invite them as keynote speakers to the conference. They will also invite other prospective authors to present their new ideas, valuable works, and ongoing research at the conference. These letters are formal letters and therefore should bear all the necessary information about the occasion(s), and express the hosts sincerity and hospitality toward the attendees.在国际会议，会议主持人或组织者（）将发送邀请信，著名学者在该领域的专家和邀请他们作为主讲人会议。他们还将邀请其他作者提出自己的新观点，有价值的作品，并在会议进行的研究。这些信件是正式信件，因此应承担所有必要信息的场合（），和东道国的真诚和热情的观众。Format of invitation lettersLetterhead: the address of the writerDate of writingInside address: the name and address of the recipientSalutationBody of the letter: the occasion, time and venue the purpose of the invitation the conference theme/arrangement the anticipated pleasure in meeting the recipient(s)Complimentary closeSignatureEnclosure(if any)Learning aids1. Two main business letter formatsBusiness letters are important matters you deal with. For such letters as invitation letters and application letters, there are two main formats: full block format and modified block format with indented paragraphs.Full block format This format is very modern. Every line of the letter begins at the left margin (flush left), with a space of one line between paragraphs. It adopts open punctuation, which means that no punctuation marks are used outside the body of the letter, except for a comma after the salutation and the complementary close respectively.Modified block format with indented paragraphs Different from the full block format, this format places the date and the complimentary close near the right margin. And the first line of each paragraph is indented, with no space of one line between paragraphs. If the letterhead isnt preprinted on the stationery, you should put it directly above the date.2. Explanation of invitation lettersLetterheadLetterhead refers to the full address (street/road address, city, province, country) of the writer (the conference host). postcode, phone number, fax number and email address may also be included. It usually appears at the very top of the letter, either in the left corner, right corner, or at the center. Wherever you put it, be sure that your address is complete.DatePut down the full date: date, month, and year. It comes right after and just below your address. It is a common pratice to put the date against the left margin in the full block style. The date of the letter should be quite clear. The year should be given in full, the month should be written in words to avoid misunderstanding and confusion, and the day may be written in cardinal or ordinal numbers and be put before (British style) or after (American style) the month.British Stytle: 8 May, 2006 8th March, 2006American Stytle: May 8, 2006 March 8th, 2006Inside addressThe inside address gives the name and full address of the recipient, which is always on the left margin. Write it with an appropriate courtesy title (e.g. Mrs., Ms., Miss, Mr.), professional title (e.g. Dr., Professor) or business title if any (e.g. Manager, Directer), institution/organization, address, etc. Courtesy and professional titles always appear before the name while business titles come after the name. Never use business titles in the salutation. Remember to make the inside address as complete as possible.SalutationThis is a greeting to the recipient. Salutation is also always on the left margin.Body of the letterThe body of the letter-the message-is the most important part in which the conference host/organizer(s) state(s) the occasion, time and venue, introduce(s) the purpose of writing, the theme/arrangement of the conference and experss(es) the anticipated pleasure in seeing the invited person(s).Complimentary closeThe complimentary close can be put either on the left-hand side or right-hand side of the page, with the first letter capitalized, and followed by a comma. As with the salutation, your complimentary close should reflect your relationship with the recipient. The following are some of the most often used complimentary closed.(1) Formal closes:Sincerely yours, Respectfully yours, Very truly yours,Yours sincerely, Yours respectfully, Yours truly,(2) Informal closes (often in emails):Best regards, Best wishes, With best wishes,All the best, With respect,SignatureAn English letter always requires to be signed, which should be put between the complimentary close and the typed name, including the writers position or status in the organization.Enclosure(s) (if any)This can be used to remind the recipient of the additional material(s) put in the invitation letter, such as an agenda of a conference or a curriculum vitae in an application letter. Some prefer the abbreviation Encl.Useful Expressions and Sentence Patterns1. Extending invitationI am pleased to invite you to attend our Annual Conference on Chemical Education to be held on November 1-4, 2005 in Atlanta.It is with great pleasure that I invite you to the 2nd Annual Commputer Conference. This years conference will be held at Wuhan from March 23 to 26, 2007. On behalf of the School of Information, Yunnan University and Kunming Association for Science and Technology, I am pleased to invite you to attend and chair a session of the forthcoming 10th Joint International Computer Conference to be held in Kunming, Yunnan, from August 24 to 26, 2006.As co-chair of the 36th Annual meeting of the Association for Commputational Linguistics, to be held in HongKong October 10-25,2000, I am writing to ask whether you would be willing to present a talk in English at the conference as an invited speaker.It is my pleasure to invite you to appear on a panel at the upcoming conference on English Teaching at Tertiary Level in the Chinese Context to be held in Beijing, September 12-13, 2004.2. Purpose (of the conference)The conference aims at bringing together engineers and researchers with interests in the areas of chemical engineering and at promoting the exchange of ideas and experiences among them in the recent developments in their areas.The CE seeks/attempts to encourage scholarly interchange between Asianists located in the Midwest and promote Asian studies both at the university and secondary levels.The First International Workshop on Cross Layer Design 2007 provides a forum for researchers from academia, industry and government to present new ideas, valuable research on cross layer design.3. Expecting attendanceWe sincerely hope that you can accept this invitation.I do hope you can make time in your busy schedule to attend the conference and share your ideas on this topic on the panel.I very much look forward to meeting you here in the autumn.I would like to take this opportunity to strongly encourage your organization to attend this very important preparatory meeting.The Conference Committee and I hope you will find your conference day educational and rewarding.We hope that you will be able to join us at this conference, and give us the benefit of your experience.4. Meals and accommodationsThe CE would provide the cost of an economy class airfare from Beijing to che conference, hotel accommodations during the conference, and free registration to the conference.If you come to the symposium, your local expenses, including hotel accommodations, meals, and the conference fee will be covered by the organizers.Our department offers a fee and will, of course, reimburse your traveling and hotel expenses.Your round-trip air ticket and meal expenses will be subsidized.You will be provided with a subsistence allowance and accommodations for the duration of the conference.If you have any enquiries or need any assistance, please do not hesitate to contact our Conference Convener Ms. Song Mei at 88366423, or visit .Acceptance and RefusalIn response to invitations, it is polite of you to reply promptly. When you receive an invitation and decide to be present, you should respond early to inform the conference host of your acceptance of the invitation and attendance at the conference. If you can not accept the invitation because of one reason or another, you should also write promptly to inform the conference host of that. By giving an early refusal, you allow them time to find another solution or invitee.在回应的邀请，这是出于礼貌你及时回复。当你收到邀请，决定存在，你应该早通知会议主持人你接受邀请，出席会议。如果你不能接受邀请，因为某种原因，你也应该写及时通知会议的主持人。在早期的拒绝，你让他们有时间找到另一种解决办法，或邀请。Format of letters of acceptanceLetterhead: the address of the writerDate of writingInside address: the address of the recipientSalutationBody of the letter: expressing your pleasure and honor at being invited agreeing to do what was asked repeating the main content, date, time, venue closing the letter with your thanks, good wishes, etc.Complimentary closeSignatureFormat of letters of refusalLetterhead: the address of the writerDate of writingInside address: the address of the recipientSalutationBody of the letter: expressing thanks giving convincing reason(s) for your refusal expressing your regrets extending good wishesComplimentary closeSignatureUseful Expressions and Sentence PatternsAccepting an invitation1. Expressing your pleasure in accepting the invitationThank you for your letter of May 23. I am pleased to confirm my participation in this years conference in June.Thank you for your invitation to attend the International Conference on Cultures and Translation to be held on August 23-26, 2005 in Hong Kong.Thank you for your invitation to attend the international conference to be held at Senri Life Science Center in Toyonaka, Osaka, Japan, July 7-11, 2003.I would like to express my appreciation for the invitation to speak at your seminar2. Expressing your agreement to do what was askedI am pleased to accept your invitation and will send my paper entitled “Cognitive Linguistics and Discourse Analysis” to the Paper Committee before the required date.I have received your letter dated June 22, inviting me to speak at the Opening Ceremony of the Fifth National Council Meeting of Translators Association of China to be held on November 4-6, in Beijing. I will speak on “Globalization and Diversity: What Do They Mean for Translators?”. Thank you for your kind invitation.3. Closing the letter by expressing thanks again, or expressing your good wishesThank you once again for your kind invitation and for your effort in making the conference a successful one.I am pleased to take part in the conference and look forward to it with pleasure.I look forward to visiting London and to seeing you again at the conference this September.Declining an invitation1. Expressing thanks for being invitedThank you for your invitation to attend the International Symposium on Earth Science in the 21st Century to be held at Shandong University, April 13-17, 2005.Thank you for your letter of August 2, 2007, inviting me to attend the conference on sth.2. Stating the reason(s) for declining the invitationMuch to my regret, I shall not be able to honor the invitation because I have been suffering from ill health this summer.Unfortunately, I have a previous commitment and thus can not help this time. I would be happy to speak if you would give me another opportunity at some other time.Much to my regret, I shall not attend the conference because I have to chair a meeting to be held in France at that time.I am very sorry to inform you that I will be unable to go to Canada. I just have learned that the special flight that I had planned to take has been cancelled and the cost of a regular airline fare is prohibitive.3. Closing the letter with good wishes (for the conference, cooperation in the future)Please accept my sincere apologies, and I hope you will think of me again if the WCA needs a guest speaker at some future date.I feel very sorry to miss the opportunity of meeting you and many other colleagues in the field of the knowledge economy. I wish the conference a complete success.However, I look forward to attending the conference next year.Task 1 Chairing a Meeting In addition to an opening ceremony and a closing ceremony, an international conference may include several forms of meetings: plenary session, presentation session and discussion. Chairing different forms of meetings has different tasks. The appropriate handling of a meeting depends on a chairmans adequate preparations, expertise in the topic of the meeting, past experiences, responsibilities and tactful chairing manners. This task only deals with how to chair a plenary session.Procedures of chairing a meetingOpening speech:Opening the meetingIntroducing the theme