外贸英语函电第五章

Points for attention Specimen letter Letter-writing guide ExercisesUnit Five Sending Proforma Invoice Pro forma are Latin words. Pro means for (prep.); forma means form. These two words are often combined as one word. In business, a proforma invoice is an invoice sent for forms sake. Unlike an ordinary invoice, it does not bind either the seller or the buyer. A proforma invoice is not necessarily involved in every transaction. It is generally used:Pro form 是拉丁语。 Pro的意思相当于英语的介词 for（为了）， forma意思为 form（形式）。这两个词常常结合成一个词。在商业中，形式发票是一种为了形式而发送的发票。不同于一般发票，形式发票对买卖双方均无约束。形式发票并非每笔交易都需要。它通常用于：Points for attention1. a） to serve as a formal quotation or as a price reference2. 当作正式报价或作为价格参考；b） to enable the buyer to make the necessary preliminary arrangements, such as obtaining an import licence for the goods he would like to order.使买方能事先做好一些必要的准备，如获得他想订购的货物的进口许可证；c） to inform the buyer of the amount payable for goods to be shipped通知买方将要装运的货物应付的金额； Although a proforma invoice is not a commercial invoice, its contents are to a great extent similar to those of the letter. Contained in a proforma invoice are usually the descriptions of the goods, quantity, price, terms of payment, time of shipment, etc., but these do not involve the seller in any contractual obligations.形式发票虽然不是商业发票，但是它的内容在很大程度上与商业发票相同。形式发票通常包括货物的名称、数量、价格、付款方式、装运期等，但卖方对此不负任何契约责任。3 As in an ordinary commercial invoice, correct invoicing is a matter of great importance in export trade. The smooth performance of a contract of sale will often depend on it.1. 同一般商业发票一样，正确地开形式发票在出口贸易中殊为重要。售货合同的顺利执行往往取决于此。1. 4 It will be a good policy to indicate in a proforma invoice a prescribed period for which the price and conditions mentioned therein will remain valid. However, in order to avoid subsequent embarrassment for the seller, it is important that no inaccurate particulars be inserted even if the inaccuracies seem trivial.2. 在形式发票上注明所定价格和条款的有效期限是一个可取的策略。但是，为了使卖方避免事后的麻烦，在形式发票上切勿加注任何不确切的条文，即使这些条文无足轻重。这一点很重要。有效期限 P54 Letter-1 P55 Letter-2 P56 Letter-3Specimen letter Use short sentences. Finish with one point before going on to another. Letter-writing Guide It is not necessary to make a long statement of the contents of the invoice because the invoice itself has already given the full particulars.The crucial point is that the aim of your letter must be clear so that the reader will have no doubt about your intentions.For example, the second paragraph of letter-5(1) plainly tells Ritz Fashion Store that the proforma invoice sent does not imply any unreserved acceptance of their order and it subject to further confirmation. Thus , the aim of the letter as well as the nature of the proforma invoice is clearly expressed. Business letters must be helpful. The third paragraph of Letter-5(3) states that the spanners invoiced are zinc plated, not chrome platedThis paragraph shows the sincerity of CNIEC in doing business and also helps the Martin Tool Company to cover their requirements by purchasing zinc plated spanners. Of course, the Martin Tool Company will benefit from the purchase if they place the order seeing that the price for zinc plated spanners is lower than that of the chrome plated ones. From this it can be seen that, with an eye to promoting sales, to use a few words of recommendation will help bring about business to the advantage of both the buyer and the seller.Exercises P60 QIII for forms sake 为了手续起见 apply for 申请 import licence 进口许可证 enable sb. to do sth. 使能够、使成为可能 1 形式发票是为了手续起见而寄给国外客户的一种发票。该发票通常是给客户申请必要的进口许可证之用。 A proforma invoice is an invoice sent to buyers abroad for forms sake.It is usually used to enable buyers to apply for a necessary import licence. subject to 以 为准 final confirmation 最后确认 2 形式发票有时可作为正式报价单或价格单之用，其中所列价格，除非另有说明，一般以卖方的最后确认为准。 Sometimes a proforma invoice serves as a formal quotation or a price list, and the prices mentioned therein are usually subject to the final confirmation of the sellers, unless otherwise stated. 3 兹附上我方第 3419号形式发票一式两份 500辆永久牌自行车， 19XX年 10月交货。我们想说明一下，该形式发票有效期至 19XX年 9月 1日止。 Enclosed is our Proforma Invoice No.3419 in duplicate covering 500 Forever Brand Bicycles for shipment during October, 19We wish to state that the proforma invoice is valid till September 1, 19 according to your request 按照你方要求 4 按照你方要求，随函附上我方罐头水果形式发票一式四份，供你申请进口许可证之用。 According to your request, a proforma invoice in quadruplicate for our Canned Fruit is enclosed for your applying for an import licence. 5 收到你方第 312号形式发票，谢谢。我们正在申请许可证，一俟获准，当即函告。 We thank you for your proforma Invoice No.312 and are now applying for the import licence. As soon as it is approved, we shall write to you. poplin n.府绸 ; 毛葛 draw ones attention 引起 的注意 6 信内附上 5万码府绸第 1002号形式发票一式两份。请注意，所报价格以你方于 19XX年 10月 30日前接受为准，因其他客户对我方供应之货也有兴趣。 Attached to this letter is our Proforma Invoice No. 1002 in duplicate covering 50,000 yards poplin. We wish to draw your attention to the fact that the price quotated by us is subject to your acceptence before October 30, 19, the reason being that many other buyers are also interested in our supplies. 7 为了你方申请必需的进口许可证，兹寄上形式发票第 234号一式三份，其中价格和交货期如有变动，我们将通知你方。 In order to enble you to apply for the necessary import licence, we are sending you proforma Invoice No.234 in triplicate. Please note that if there is any change in price or delivery, we shall keep you informed. P60 QIV Your letter of August 11 has been received. As regards our quotation for poplin shirts, we wish to state that we are prepared to allow you a special discout of 5% for this present order in consideration of our long business connection.