外贸函电之memo

Business English Writing 武汉大学考试中心 BEC报名系统MemoMemoA short official note to another person in the same company or organization.Format商务便函 :一般公司往往都印有按照自己公司风格的商业便函MemoTo: (收信人 )From: (发信人 )Date: (日期 )Subject: (事由 )Message: (正文 )大企业往往拥有许多分支机构 ,其商务便函信笺包含许多内容 :MemoTo: (收信人 ) From: Company: (分公司 ) Company:Dept: (部门 ) Dept:Location & Ext: (地址与分机号 ) Location & Ext: Subject: (事由 ) Date: Message:Formatp 1.Memo: Memo是 Memorandum缩写 , 因此也可以用 Memorandum, 此外还有 Internal Memorandum和 Interoffice Memorandum, 其意思都是一样的 .p 2.To: 这一标题后面应写收信人的姓名与职衔 ,姓名前可以用尊称或不用 :p 如 : To: Mr. John Smith, Sales Managerp 3.From: 这一标题后应写发信人的姓名与职衔 ,职衔可根据需要决定写还是不写4.Date: 日期的写法同书信里的日期写法要求完全一样 ,不要用数字来表示月份 :英国人书写日期的通常顺序 : 日 /月 /年 25 March 20075.Subject: 这一标题后是写事由 ,即用一个或几个词汇简单概括便条的内容 ,以便查阅 . 事由必须简洁明了 ,不要用完整的句子 ,如 :Promotion of StaffVacation ScheduleParticipation in Training Programme6.MessageMemo 分类1.告知信息类 inform2.布置安排类 arrange3.询问信息 enquire4.求助申请 apply5.推荐建议 suggest1.告知信息类 :You are a manager at an auditors called Golding &Co. Your company has just merged with acompetitors to become MasonGolding. You havebeen asked to inform staff of the change of name.Write a memo of 40-50words:informing staff of the new nametelling them when to start using the new nameasking staff to use only the new name after that time 满分范文 :As a result of our merger with Mason&Co., thename of our company will be changed toMasonGolding. Please use the new name on 1March 2006. You are that only thenew name can be used from then on.reminded/advised由于 我们和 的兼并，公司名称将改为 Because of Owing to ( + the fact that ) As a result of Due to表告知的常用 词汇tellnotify(只用于上级对下级 )inform(上下级 ,平级通用 ) advise, express, explain， remind 告知类经典句型 :I am writing to tell/inform you thatI am writing to explain I am writing to express(my regret/gratitude)商务知识积累MA- Merger and Acquisition合并与收购MBO-Management Buy-Out 管理层收购Hostile takeover恶意收购subsidiary 子公司告知信息类练习 :You are the training manager of a company whichhas won a large export order. You have been askedto organise foreign language training for some ofyour staff.Write a memo to staff:explaining why the courses are necessarysaying which members of staff should attendannouncing when the courses will startWrite 40-50 words on a separate sheet.满分范文MEMOTo: All staffFrom: the training managerDate: 1 March 2005Subject: A Foreign Language training courseI was asked to organise a foreign language trainingcourse because of the large export order wereceived recently. It will start on 15 March and willlast 2 weeks. Those who will deal with the ordersshould attend this course.商务知识积累fulfilled orders 已经完成的定单outstanding orders 未完成的定单 place order-下定单make delivery to sb. 交货take delivery 接货cash on delivery 货到付款cash on/with order 订货时付款potential customer=prospective customer未来客户 ,顾客established customer=existing customer=loyal customer 老客户Company StructureBoard of DirectorsBoard of SupervisorsCEO-Chief Executive OfficerGMMDHR-Human ResourceFinancePR-Public RelationsR&D-Research and DevelopmentMarketing DepartmentDepartment2.布置安排类You are Head of Research for an international carmanufacture. You have to make an urgent triptomorrow to meet Pierre Blanco, a colleague who works for a subsidiary.Write a memo of 40-50 words to your secretary:telling her who you are going to see,asking her to book flight tickets and accommodation, and telling her what work you would like her to do inyour absence.满分范文I need to have an urgent meeting with Pierre Blancoof our Paris office tomorrow. Please book a returnticket to Paris and a hotel room for me as soon aspossible. During my absence, please keep meinformed of the progress of the project. If there isanything urgent, give me a phone call.3.征求意见题目You are a Project Team leader. You have had topostpone your next project meeting because someof the members of your team will be abroad.Write a memo of 40-50 words to your project team:informing them of the postponing and giving the reason stating a new date and time for the meetingrequesting suggestions for the agenda.Write on your Answer Sheet满分范文I am writing to inform you that the next project meeting will be postponed. Becauseseveral team members will be abroad foranother project, we will hold our next meetingon 1 August, starting from 9a.m Please letme know if you have any suggestions as tothe agenda of the meetin