参加国际会议所必需的交流英语.ppt

Keeping up Pre-/ Post-conference Correspondence,Topical Highlights,Pre-conference Correspondence Issues for Correspondence Financial Application Cover Letters Post-conference Correspondence,Pre-conference Correspondence,Whom to Correspond with What to Correspond about How to Correspond,Whom to Correspond with,The secretary-general The chairperson Different committees. The known acquaintance Some designated convenors (会议联系人),What to Correspond about,the themes or areas for discussion requirements for participation information about paper submission details of different sessions pre-/post-conference arrangements the acceptance or declination of the invitation for chairing a session the delayed abstract or paper submission,the cancelation for the registration the disagreement to the paper presentation arrangement changing the time or mode of the oral presentation arrangement making some changes in the submitted paper application for financial assistance post-conference joint researches by-the-way visit to another concurrently-held conference,Issues for Correspondence,Clearness Conciseness Correctness Courtesy customariness,Letters for Inquiry,the formal name of the conference (or the information source) the specific inquires or requests the closing of the letter,(A letter of inquiry for the deadline of submission ) Dear Professor Smith, I am the Deputy Director of the Zhong-yuan Institute of Acoustics in Zhengzhou, China. Since we have been undertaking researches on underwater imaging and ultrasonic non-destructive testing for many years, we are very much interested in attending the Twelfth International Symposium on Acoustical Imaging, which is to be held in London, dated 5-11th July, this year. We should be very much obliged if you could kindly give us information on the deadline for the submission of abstracts, papers, and other written materials. I am looking forward to hearing from your soon. Sincerely yours, (signature) printed name,A letter of inquiry for meeting information details Dear Mr. Jannotta, I have learned from Progress in Physics, No.12, 1997 that the International Conference on Thermodynamics will be held in Sydney, Australia, from December 4 to 12, 1999. I would appreciate receiving the call for papers, circulars and other details of the conference. I thank you in anticipation of an early reply. Yours sincerely, (signature) printed name,(A letter of inquiry for current status of the submitted paper) Dear Dr. Lichty, It is more than two months since I sent to you my paper, but I have not received any information yet. As far as I know one can be invited to the symposium only when his paper is accepted. In order to make necessary preparations for the meeting as early as possible, I would like to be informed of the present status of my submitted paper. Yours sincerely, (signature) printed name,(A letter of inquiry for another conference ) Dear Dr. Helps, Many thanks for your letter of July 5. We have learned that following the Sixth International Conference on Pattern Recognition, there will be two additional conferences to be held in Germany: (1) IEEE Workshop on Applied Time Series Analysis (Technical University, Munich, October 23, 1996) and (2) ISMIII International Symposium on Medical Imaging and Image Interpretation (International Congress Center Berlin, October 26-29, 1996). Would you kindly advise us whom we could contact for the full details of the two conferences? Sincerely yours, (signature) printed name,Letters for Invitation,Stating the purpose of invitation Introducing the conference arrangement Expressing the wish for the acceptance,Dear Professor Wang, On behalf of the Ohio State University and the IEEE Computer Society, I am very pleased to invite you to attend and chair a session of the forthcoming 98 International Conference on Parallel Data Processing to be held in Bellaire, Michigan, from August 25 to August 28, 1998. You are an internationally acclaimed scholar and educator. Your participation will be among the highlights of the conference. We sincerely hope that you can accept our invitation. As you know, this is the 10th anniversary of the First Conference on Parallel Data Processing and we plan to make it a truly international meeting. We have accepted many papers from several foreign countries, including two from your country. We enclose a copy of the advance program of the conference. If you can come, please let us know as soon as possible, since we have to prepare the final program soon. We are looking forward to your acceptance.,Dear Professor Halliday, Considering your expertise in this field, the Organizing Committee is very pleased to invite you to be a keynote speaker in the Plenary Session of the International Symposium on English Teaching at Tertiary Level in the Chinese Context to be held in Beijing, October 2-5, 1998. If you can come to the symposium, your local expenses including hotel accommodations, meals, and the conference fee will be covered by the organizers. However, it is assumed that your institute will take care of the travel expenses to and from Beijing. Enclosed you will find the first announcement, with information on both the technical and social programs. With the attempt to make the forthcoming meeting an outstanding one, we look forward to hearing from you soon.,Dear Professor Hu, We are writing to invite you to attend our conference on “Quality Language Teaching through Innovation and Reflection“ in June 2000 in Hong Kong and Beijing. The conference is jointly organized by the Language Center of the Hong Kong University of Science and Technology and the Department of Foreign Languages of Tsinghna University, Beijing. The conference will first be opened in Hong Kong, and then move to Beijing. As co-organizer of the conference, you are cordially invited to attend the Hong Kong part of the conference, to be held in this University from 16 to 21 June, 2000. You will be provided with subsistence allowance and accommodation for the duration of the conference. If you have any queries or require any assistance, please do not hesitate to contact our Conference Convenor, Ms Elza Tsang on (852) 2358 8148 or our Executive Officer, Ms Candice Poon on (852) 2358 7850. We look forward to receiving you here.,Letters for Acceptance of Invitation Restating the main content of the invitation, and expressing thanks to the inviter Expressing acceptance of the invitation, including the invitees personal plans Expressing good wishes for the conference,Dear Dr. Jef Verschueren, I have received your letter dated November 15, 1997, inviting me to attend the 6th International Conference on Pragmatics to be held in Reims, France, July 19 - 22, 1998. Thank you for your kind invitation. I am pleased to accept your invitation and will send my paper entitled Pragmatic Features on International Academic Conferences to the Paper Committee before the required date. Thank you once again for your kind invitation and for your effort in making the conference a successful one. I am looking forward to meeting you soon in Reims,Letters for Declination of Invitation Expressing thanks for the inviters kind invitation Specifying the causes for the unable attendance, and expressing regret Extending best wishes or regards to the inviter,Dear Professor McCardell, Many thanks for your letter dated the 15th of November, 1997, inviting me to attend and chair a session of the forthcoming 98 International Conference on Parallel Data Processing to be held in Bellaire, Michigan, from August 25 to 28, 1998. Much to my regret, I shall not be able to honor the invitation because I have been suffering from ill health since this summer. I am firmly advised that it would be unwise to undertake any distant travel in the near future. I feel very sorry to miss the opportunity of meeting you and many of other colleagues in the field of computer science. I wish the conference a complete success. Respectfully yours, (signature) printed name,Financial Application,Possible Sources for Financial Support Tactics of Writing Letters Applying for Financial Aid,Possible Sources for Financial Support,Financial Assistance by the Conference Financial Assistance by International Organizations Financial Assistance by Learned Societies Financial Assistance by Other Foundations,Tactics of Writing Letters Applying for Financial Aid,Direct Statement Flank Inquiry Citation of Others Information By Writing a Postscript,Direct Statement Dear Dr. Glatzer, Thank you for your letter dated Feb. my travel support to attend the conference 10, 1998. Im writing to you about the application for on . (Omitted),Flank Inquiry Dear Professor Barrymore, I have received an invitation to attend the conference on . but my participation is hindered by some financial reasons. Im trying to get fund for the attendance from different channels, and . Dear Professor Smith, I take a great interest in attending the symposium. Could you advise me as to whom I contact for possible financial assistance for the attendance? I shall send my abstract before the deadline.,Citation of Others Information Dear Dr. Locksmith, I have learned from Professor Helps that representatives from developing countries will be financially supported for the attendance according to circumstances. Would you please send us two copies of application forms at your earliest convenience?,By Writing a Postscript Dear Dr. Cooper, (The main body of the letter: omitted) P.S. Besides the forms you mail to me to be filled out for the conference, are there any other forms to apply for reduction or exemption of the registration fee?,Cover Letters,pre-print intention revision requirement presentation mode delayed submission photo delivery,Dear Dr. Lauinger, Enclosed herewith is the full text of my paper entitledIt is expected that it may be included in the preprint. Sincerely yours, (signature) printed name,Dear Dr. Dell, Enclosed herewith is the full text of my paper. As you will notice, there are some modifications made in both the abstract and the title of the paper which I submitted to you on 25th, September, 1998. I apologize for any inconveniences caused therefrom. Sincerely yours, (signature) printed name,Dear Professor Shonfield, Thank you for your letter of April 15, 1997, notifying me of the acceptance of my abstract. For the sake of exactness, I would like to replace the statement “The cross section is measured” by “The cross section is (6.25 + 0.02)*10-20 cm2, if the submitted version has not yet been finalized in the preprint. Sincerely yours (signature) printed name,Dear Professor Linder, Enclosed herewith are the full texts of my two papers, two copies for each. As indicated in the papers, the one entitled . is preferred as the one to be orally presented at the panel meeting, while the other as the one to be displayed in the poster sessions. The arrangement of the displays including graphs, data, pictures, etc. is shown on the attached sketch-map, which covers an area of about 1.2m2 . Sincerely yours, (signature) printed name,Dear Professor Wade, Many thanks for your letter of March 12, urging me to submit the full text of my paper. But due to my trip to Kunming to make an experiment on underwater imaging, and also to my not asking my colleagues to forward me my letters, I did not receive your letter until the end of last month. No sooner had I returned to my institute than I became occupied with the manuscript, drawings, typing, etc. And now the paper is completed, but it is two weeks after the deadline. I now send them by airmail, and hope they can catch the scheduled preprint. I am really sorry to have kept you waiting for my delayed submission and thank you for your kind consideration and continued attention.,Dear Mr. Jiang Bing, To guarantee the printing quality of the proceedings, I herewith enclose the very photo that I took when I was in the Institute Curie in Paris. Since this photo is the only witness of my experiment there, I beg to have it returned after use. Thank you for your attention to the matter. Sincerely yours, (signature) printed name,Post-conference Correspondence,Letter of Thanks,Dear Professor Armstrong, As an extremely learned scholar and chairman of the symposium, you have enjoyed popular trust and won the respect and admiration of all the attendants for your efforts at making the symposium proceed smoothly and facilitating the academic exchanges among the professionals from different countries. Personally, I am particularly grateful to you not only for your kind arrangement for my paper presentation, but also for your meeting me in person for sparing time from your tight schedule to meet with me and giving me valuable instructions in my deliberations. Under the prompting of this gratefulness I am writing to