埃塞华坚车辆管理规定(英文).docx

Title华坚国际鞋城（埃塞俄比亚）有限责任公司管理制度函Vehicle Use&Management SystemNO.ZE013EditionAPage9/9- 9 -Page 9 of 9/41. PURPOSE: In order to standardize the vehicle use of Ethiopian factory, arrange the car reasonable and control the cost of vehicle use, we establish the system as follows.2. AREA: HUAJIAN INTERNATIONAL SHOE CITY (ETHOPIAN) P.L.C.3. RIGHTS AND RESPONSIBILITY3.1 Using department: Application of vehicle use;3.2 Logistics department: Management and arrangement of vehicles;3.3 Purchasing department: Negotiation of vehicles3.4 Audit department: Approval of the price and refuelling4. DEFINITION: N/A5. CONTENT: 5.1 The area of vehicle use and management 5.1.1 Companys own vehicles; 5.1.2 Long-term rented vehicles (more than one month); 5.1.3 Temporary rented vehicles5.2 The application condition of vehicle use5.2.1 Going out for work, for example, purchasing companys goods, business negotiation, official relationship and contact with customers;5.2.2 Picking up and delivering customers and company staff; 5.2.3 Used for company activity;5.2.4 Used for Top management (above manager and vice-manager).5.3 Vehicle application limit5.3.1Going out for personal reason, e.g. Holiday and shopping;5.3.2 Less than 5 persons outside, medium-sized bus can not be applied, except special condition;5.3.3 Many people going with the same destination, they must be delivered by one car together and can not apply for another car;5.3.4 Only one person goes outside, please take a bus; except special condition (e.g. carry lots of cashes);5.3.5 If the cargo is delivered more than 1ton or 2CBM for one time, please apply for exterior vehicle; medium-sized bus and car can not be used. 5.4 Application process and requirement of vehicleFill in the application formIt must be applied at least 3hours in advance, but it can be applied by telephone for emergency and offer the form later. It must be marked the purpose of vehicle and also the information of user. 5.4.1 Application process and requirement of Interior Vehicle The supervisor of each department checkPlease check whether the vehicle is necessary for use. Try to reduce the cost of vehicle use without affecting the work.The supervisor of factory approvePlease find out why the vehicle need to be used and check whether is necessary and reasonable. Please correct the unreasonable application.Logistics confirm/ arrange vehicleArrange vehicles and drivers reasonable and shared. Please inform the applicant timely if the vehicle can not be arranged. 5.4.2 Application of Exterior VehicleFill in the application form申请人提前24小时，周末或节假日提前48小时，将用车需求以书面形式呈报上级主管并及时反馈到后勤部。The applicant provide the vehicle application to the supervisor via written form and feed back to the logistics department before 24 hours for normal use and before 48 hours for weekend and holiday use.Supervisor of department check部门主管严格审核申请人外请车辆的必要性，在不影响工作质量的情况下，要尽可能节省公司用车费用。The supervisor must check if necessary for vehicle use; try to reduce the vehicle charge without affecting the work.厂区主管核准 Supervisor of factory approve了解用车人动向，进一步审查外请车辆的必要性和合理性。对不合理申请予以指正。Please find out the purpose of the vehicle use and check if necessary and reasonable for exterior vehicle application. Please correct the unreasonable application.后勤主管评估 Supervisor of logistics evaluate评估需要外请车辆的类型，大小，并将外请车辆具体要求告知采购部相关人员。Evaluate the type and size, and please inform the purchasing department the requirement of vehicle.采购外请车辆 Purchase exterior vehicle根据后勤提供的要求采购联系外部车辆，审计参与谈价，确定车辆后及时告知后勤相关外请车辆信息。Purchaser check the exterior vehicle and auditor attend negotiation according to the requirement of logistics; after confirm the vehicle, please supply the logistics the information of vehicle.外请费用支付Arrange payment后勤安排车辆使用，采购根据谈定价格支付外请车辆费用并索取收据，审计、后勤签名见证。The logistics arrange the vehicle and purchaser pay for the car based on the confirmed price and also fetch the receipt; Auditor and logistics sign for approval.采购凭签核收据填写请款单报销费用，后勤做好车辆使用费用记录，并追踪外请车辆服务质量。The purchaser fills in Payment Request Bill for reimbursement according to signed receipt; the logistics make the record of vehicle charge and follow up the service quality.费用报销登记Reimbursement5.5车辆使用相关管理规定 Management regulation of vehicle use 5.5.1.车辆维修、保养与加油 Vehicle repair, maintenance and refuelling 5.5.1.1由采购、审计、后勤三方共同寻找并确定一家汽车维修店及加油站为公司指定维修点和加油点；Purchaser, auditor and logistics try to confirm one auto repair shop and gas station together for our designated shop and station. 5.5.1.2所有车辆除特殊情况（如路途抛锚）外，必须到指定维修点维修，维修前司机必须向车队主管报告，并由车队主管知会采购主管与审计； All our vehicles must be repaired at the designated station, except special condition, (e.g. drop anchor). The driver must inform the supervisor of car-team before repairing, who informs the purchasing supervisor and auditor. 5.5.1.3路途突发机械故障致使车辆无法正常行驶需要就近维修的必须由司机向车队主管报告并找用车人证明方可维修和报销费用；If accidental trouble causes the vehicle to stop working, which needs to be repaired nearby, the driver must inform the supervisor and need confirmation of applicant; then arrange the repair and apply for reimbursement. 5.5.1.4车辆维修费用由司机先行垫付并索取发票后交给车队主管，由车队主管凭发票统一报销费用；The repair cost of vehicle should be paid by the driver first and the supervisor will apply for reimbursement together according to the invoice. 5.5.1.5车辆保养、清洗由车辆驾驶员负责，每月由公司向每辆车提供一包洗衣粉和一条毛巾，司机每天出车前必须仔细检查车辆卫生和安全性能；The drivers are responsible for vehicle maintenance and cleaning. Each month company will provide one washing powder and one tower for each car. Every day the drivers must check vehicle hygiene and safety performance carefully before driving. 5.5.1.6车辆加油由车队主管、审计陪同司机到指定加油站加油，每次加油需登记车辆行驶公里数和加油时间、数量、单价、总金额；油费报销必须凭加油站发票并由审计、后勤主管、埃塞华坚最高主管签字方可报销； The drivers must refuel the vehicle at the designated station with supervisor and auditor. The vehicle running distance, refuelling time, quantity, unit price and total amount must be kept record for each refuelling. Oil expense must be reimbursed according to the gas invoice with the signatures of auditor, logistics supervisor and the top supervisor of Ethiopian Huajian. 5.5.1.7所有车辆运行、保险、年审等费用由后勤部车队主管统一报销，为保障车辆的正常运行车队主管可以先行向公司借款，但原则上每次不超过10000比尔，特殊情况除外；All the charge of driving, insurance and annual audit must be reimbursed together by the supervisor of car-team. In order to guarantee the normal use of vehicle, the supervisor can borrow money from company in advance, but in principle not more than 10000 BIRR each time, except special condition. 5.5.2别墅-工厂上下班车辆接送管理Management of transporting employees between villa and factory 5.5.2.1上下班车辆接送仅供住别墅区中方干员上下班接送；The bus is only used for transporting Chinese staffs living in the villa for on-duty and off-duty.5.5.2.2车辆接送时间规定：Time limit of transport5.5.2.2.1星期一至星期六：Monday to Saturday:早上上班从别墅(7:10出发)至工厂；In the morning leave the villa at 7:10;晚上下班从工厂(21:10出发)至别墅；(周六下班从工厂18:00出发至别墅)；In the evening leave the factory at 21:10; (In the evening of Saturday leave the villa at 18:00); 5.5.2.2.2星期天、节假日正常上班时按5.5.2.2.1执行,公休时不按排车辆接送; If working on Sunday and holiday, please follow 5.5.2.2.1; vehicle will not be arranged on holiday; 5.5.2.2.3任何人因个人原因错过班车的需自行乘坐公交车上下班，费用自理；Anyone misses regular bus with personal reason, please take a bus to the factory at his own expense; 5.5.2.2.4车辆由持埃塞驾驶证的专职司机驾驶，特殊情况下由后勤指定专人驾驶；All the vehicles must be driven by professional drivers with Ethiopian drivers license; for special condition, it can be driven by designated person arranged by logistics department. 5.5.3.车辆钥匙与驾驶管理 Management of vehicles key and driving 5.5.3.1任何车辆回厂后必须及时将钥匙交给车队主管，由车队主管统一保管或安排，严禁任何人截留钥匙或私自驾驶车辆外出；The key must be returned to the supervisor immediately after any vehicle back to the factory, which is kept and arranged unified by the supervisor. It is forbidden that anyone keeps the keys or drives the vehicle outside without permission. 5.5.3.2严禁任何人私自配制车辆钥匙或故意损坏钥匙；It is forbidden that anyone copies the keys privately and destroys the keys purposely. 5.5.3.3车辆一律由公司专职驾驶员驾驶，严禁任何人无证驾驶或私自驾驶；All the vehicles must be driven by our professional drivers and anyone is forbidden to drive without license or drive without permission. 5.5.3.4驾驶人员必须遵守埃塞俄比亚相关交通法规，严禁违规驾驶；The drivers must observe Ethiopian traffic rules and it is forbidden to drive with traffic violation. 5.6车辆管理相关奖惩规定 Punishment system of vehicle management 5.6.1任何人不得私自调用公司车辆，或私自调换司机驾驶；违者记大过一次处罚，在此期间若发生任何安全事故责任全部自负；No one can use company vehicle or change the driver without permission. The violator will be punished with SERIOUS DEMERIT; and during this period, any accident happened, they will be charged by themselves.5.6.2严禁出差期间用公司车辆办理私人事情，违者记大过一次处罚并承担当天车辆运行所有费用；It is forbidden that use company vehicle to do personal thing when out for work. The violator will be punished with SERIOUS DEMERIT and charge for the whole fee of vehicle. 5.6.3严禁无证驾驶或未经允许私自驾驶车辆，违者记大过一次处罚。在此期间若发生任何安全事故责任全部自负；It is forbidden that drive without license or drive without permission. The violator will be punished with SERIOUS DEMERIT and any accident happened they will be charged by themselves. 5.6.4严禁违章驾驶，违者自行承担一切经济和法律责任；Driving with traffic violation is forbidden! The violator will take all the responsibility of economy and law.5.6.5派车出差办事期间，车辆原地等待时间原则上不得超过1小时，每超过一小时用车人需自费向司机支付10比尔超时等待费用；During the period of out for work, the vehicle can not stay at the same place mo