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3 1 CHAPTER 3 THE ART OF MODELING WITH SPREADSHEETS Review Questions 3 1 1The long term loan has a lower interest rate 3 1 2The short term loan is more flexible They can borrow the money only in the years they need it 3 1 3End with as large a cash balance as possible at the end of the ten years after paying off all the loans 3 2 1Visualize where you want to finish What should the answer look like 3 2 2First it can help clarify what formula should be entered for an output cell Second hand calculations help to verify the spreadsheet model 3 2 3Sketch a layout of the spreadsheet 3 2 4Try numbers in the changing cells for which you know what the values of the output cells should be 3 2 5Relative references are based upon the position relative to the cell containing the formula Absolute references refer to a specific cell address 3 3 1Enter the data first 3 3 2Numbers should be entered separately from formulas in data cells 3 3 3With range names the formulas and Solver dialogue box contain descriptive range names rather than obscure cell references Use a range name that corresponds exactly to the label on the spreadsheet 3 3 4Borders shading and colors can be used to distinguish data cells changing cells output cells and target cells on a spreadsheet 3 3 5Three One for the left hand side one for the inequality sign and one for the right hand side 3 4 1Try different values for the changing cells for which you can predict the correct result in the output cells and see if they calculate as expected 3 4 2Control on a PC command on a Mac 3 4 3The auditing tools can be used to trace dependents or precedents for a given cell 3 2 Problems 3 1 3 2a The COO will need to know how many of each product to produce Thus the decisions are how many end tables how many coffee tables and how many dining room tables to produce The objective is to maximize total profit b Pine wood used 3 end tables 8 pounds end table 3 dining room tables 80 pounds dining room table 264 pounds Labor used 3 end tables 1 hour end table 3 dining room tables 4 hours dining room table 15 hours c d 3 3 3 3a Top management will need to know how much to produce in each quarter Thus the decisions are the production levels in quarters 1 2 3 and 4 The objective is to maximize the net profit b Ending inventory Q1 Starting Inventory Q1 Production Q1 Sales Q1 1 000 5 000 3 000 3 000 Ending inventory Q2 Starting Inventory Q2 Production Q2 Sales Q2 3 000 5 000 4 000 4 000 Profit from sales Q1 Sales Q1 20 3 000 20 60 000 Profit from sales Q2 Sales Q2 20 4 000 20 80 000 Inventory Cost Q1 Ending Inventory Q1 8 3 000 8 24 000 Inventory Cost Q2 Ending Inventory Q2 8 4 000 8 32 000 c d e 3 4a Fairwinds needs to know how much to participate in each of the three projects and what their ending balances will be The decisions to be made are how much to participate in each of the three projects The objective is to maximize the ending balance at the end of the 6 years 3 4 b Ending Balance Y1 Starting Balance Project A Project C Other Projects 10 100 4 50 10 6 7 in millions Ending Balance Y2 Starting Balance Project A Project C Other Projects 7 100 6 50 7 6 3 5 in millions c d e 3 5 3 5a Web Mercantile needs to know each month how many square feet to lease and for how long The decisions therefore are for each month how many square feet to lease for one month for two months for three months etc The objective is to minimize the overall leasing cost b Total Cost 30 000 square feet 190 per square foot 20 000 square feet 100 per square foot 7 7 million c d e 3 6a Larry needs to know how many employees should work each possible shift Therefore the decision variables are the number of employees that work each shift The objective is to minimize the total cost of the employees 3 6 b Working 8am noon 3 FT morning 3 PT 6 Working noon 4pm 3 FT morning 2 FT afternoon 3 PT 8 Working 4pm 8pm 2 FT afternoon 4 FT evening 3 PT 9 Working 8pm midning 4 FT evening 3 PT 7 Total cost per day 3 2 4 FT 8 hours 14 hour 12 PT 4 hours 12 hour 1 584 c d 3 7a Al will need to know how much to invest in each possible investment each year Thus the decisions are how much to invest in investment A in year 1 2 3 and 4 how much to invest in B in year 1 2 and 3 how much to invest in C in year 2 and how much to invest in D in year 5 The objective is to accumulate the maximum amount of money by the beginning of year 6 3 7 b Ending Cash Y1 60 000 Starting Balance 20 000 A in Y1 40 000 Ending Cash Y2 40 000 Starting Balance 20 000 B in Y2 20 000 C in Y2 0 Ending Cash Y3 0 Starting Balance 20 000 1 4 for investment A 28 000 Ending Cash Y4 28 000 Starting Balance Ending Cash Y5 28 000 Starting Balance 20 000 1 7 investment B 62 000 Ending Cash Y6 62 000 Starting Balance 20 000 1 9 investment C 100 000 c d e 3 8 3 8In the poor formulation the data are not separated from the formula they are buried inside the equations in column C In contrast the spreadsheet in Figure 3 6 separates all of the data in their own cells and then the formulas for hours used and total profit refer to these data cells In the poor formulation no range names are used The spreadsheet in Figure 3 6 uses range names for UnitProfit HoursUsed TotalProfit etc The poor formulation uses no borders shading or colors to distinguish between cell types The spreadsheet in Figure 3 6 uses borders and shading to distinguish the data cells changing cells and target cell The poor formulation does not show the entire model on the spreadsheet There is no indication of the constraints on the spreadsheet they are only displayed in the Solver dialogue box Furthermore the right hand sides of the constraints are not on the spreadsheet but buried in the Solver dialogue box The spreadsheet in Figure 3 6 shows all of the constraints of the model in three adjacent cells on the spreadsheet 3 9Cell F16 has 0 47 for LT Interest rather than LTRate LTLoan Cell G14 for the 2006 ST Interest uses the LT Loan amount rather than the ST Loan amount Cell H21 for LT Payback refers to the 2006 ST Loan rather than the LT Loan to determine the payback amount 3 10Cell G21 for the 2013 ST Interest uses LTRate instead of STRate Cell H21 for LT Payback in 2013 as 6 649 instead of LTLoan Cell I15 for ST Payback in 2007 has LTLoan instead of E14 LT Loan for 2006 Case 3 1a PFS needs to know how many units of each of the four bonds to purchase how much to invest in the money market and their ending balance in the money market fund each year after paying the pensions The decisions are how many units of each bond to purchase as well as the initial investment in 2003 in the money market The objective is to minimize the overall initial investment necessary in 2003 in order to meet the pension payments through 2012 3 9 b Payment received from Bond 1 2004 10 thousand units 1 000 face value 10 000 units 1 000 face value 0 04 coupon rate 10 4 million Payment received from Bond 1 2005 0 Payment received from Bond 2 2004 10 thousand units 1 000 face value 0 02 coupon 0 2 million Payment received from Bond 2 2005 10 thousand units 1 000 face value 0 02 coupon 0 2 million Balance in money market fund 2003 28 million initial investment 8 million pension payment 20 million Balance in money market fund 2004 20 million starting balance 10 4 million payment from Bond 1 0 2 million payment from Bond 2 12 million pension payment 1 million money market interest 19 6 million Balance in money market fund 2005 19 6 million starting balance 0 2 million payment from Bond 2 13 million pension payment 0 98 million money market interest 7 78 million c PFS will need to track the flow of cash from bond investments the initial investment the required pension payments interest from the money market and the money market balance The decisions are the number of units to purchase of each bond Data for the problem include the yearly cash flows from the bonds per unit purchased the money market rate and the minimum required balance in the money market fund at the end of each year A sketch of a spreadsheet model might appear as follows 3 10 d The bond cash flows per unit are calculated in B7 E9 For example one unit of Bond 1
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