商务英语写作 chaer ppt课件.ppt

主编 胡英坤车丽娟 外语教学与研究出版社 1 Chapter5 LettersofShipment 装运函 2 Chapter 5 Contentsofthischapter I Introduction II SampleAnalysis III SampleContrast IV PatternsandSentences LettersofShipment 3 商务英语写作 UnitNineShipment ChineseVersionoftheText 介绍对外贸易的装运是十分复杂的 卖方须按合同及相关文件的要求将货物运送到码头或将货物装在远洋货轮上 因此 丰富的装运知识和装运文件是完成交易与安全 准确 经济的装运所必须的 4 ModesofTransport 海洋运输OceanTransportation铁路运输RailTransportation航空运输AirTransportation公路运输RoadTransportation内河运输InlandwaterTransportation联合运输CombinedTransportation MultimodalTransportation国际多式运输InternationalCombinedTransportation InternationalMultimodalTransportation邮政 包 运输PostTransportation管道运输Tubetransportation Pipelinetransportation 首页 5 RoadTransport Advantage costeffective idealforshortdistance idealfortransportingperishablesDisadvantages Lowcapacity trafficdelays badweather trafficregulationsShippingdocument consignmentnote托运单 首页 6 RailTransport Railtransportisamajormodeoftransportintermsofitscapacity onlysecondtooceantransportAdvantages safety cheap bulkquantityDisadvantages lossofgoods unsafeforfragileitems latebooking unsuitableforshortdistanceorruralareasShippingdocument consignmentnote托运单 首页 7 Airtransport Advantage Quicktransit LowriskDisadvantages Expensive flightdelayorcancellationShippingdocument airwaybill空运单 首页 8 OceanTransportation Seaoroceantransportisthemostwidelyusedmodeoftransportationininternationaltrade Linertransport chartertransportaretwomajorkindsofoceantransport Advantages Easypassage Largecapacity LowcostDisadvantages Slow Vulnerabletobadweather LesspunctualShippingdocument Billoflading海运提单 首页 9 Tube PipelineTransportation Large volumetransportation petroleum naturalgasoranythinginliquidform Securesupply unaffectedbyweather operating24 7 365 Expensivetoconstructthepipelines 首页 10 Chapter I Introduction Shipmentisanimportantbranchofinternationalbusiness 5 Threepartiesinvolvedinshipment theconsignor发货人thecarrier承运人theconsignee收货人 LettersofShipment 11 Chapter I Introduction Fourpurposesoftheletter urgingshipmentsendingshippinginstructionsamendingshippingclausesgivingshippingadvice 5 Lettersofshipmentshouldbeconciseandclearsothattherewillbenoconfusionandtheywillnotcausedelayindelivery LettersofShipment 12 WritingSteps Aletterofshipmentismainlycomposedofthreeparts Openingpart withmentionofpreviouscontactsbetweenbothsides Messagepart withdetailsaboutthemodeoftransport andtimeofshipmentetc Closingpart wherehopesareexpressedthattheothersidescanmakeanearlyreply 13 Chapter I Introduction Followthestepsintheletter Openwithreferencetoformercontact oropenwithastatement usuallyaboutanorder byindicatingthenumberordateoftheorder Giveinformationabouttheshipment Expecteitherananswerorfurthercommunication 5 LettersofShipment 14 Chapter 5 II SampleAnalysis LetterAInformingshippingarrangementDearMr Brown Thanksforyoure mailofJuly15thatbookedanorderforthreeModel880machines Ourconfirmationoforderwillbeforwardedtoyouintwodays SincethepurchaseismadeonFOBbasis youaretoshipthegoodsfromDalianonalinertobedesignatedbyus Assoonastheshippingspaceisbooked weshalladviseyouofthenameoftheliner onwhichthegoodsaretobeshipped Forfurtherinstructions pleasecontactourforwardingagents PhoenixInternational DalianBranch whohavehithertotakencareoftheshipmentforyouandwillcontactyouimmediately Tobecontinued LettersofShipment 15 Chapter 5 II SampleAnalysis LetterAInformingshippingarrangement Continued Assomepartsofthemachinesaresusceptibletoshock themachinesmustbepackedinseaworthycasescapableofwithstandingroughhandling Thebrightmetalpartsshouldbeprotectedfromwateranddampnessintransit Whetheryouaresatisfiedwiththisarrangement orifyouwantustohelpinanyotherway pleaseletusknow Sincerelyyours JackLi LettersofShipment 16 LanguagePoints book 预订booktheorder 接受订货 订单booktheshippingspace 订舱bookup 预订 预定完Thehotelisfullybookedup thepurchaseismadeonFOBbasis 这笔交易以FOB价格成交 return 17 packingn 包装packingcharges包装费用packinginstructions包装要求 包装须知innerpacking内包装outerpacking外包装exportpacking出口包装seaworthypacking适于海运的包装packinglist装箱单 LanguagePoints 18 LanguagePoints aresusceptibleto 对 敏感的 容易受到 besusceptibletocold易感冒的inseaworthy 适合海运的第321号订单项下的货物须用适于海运的木箱包装 ThegoodsunderOrderNo 321shallbepackedinseaworthywoodencases return 19 transit n 通过 运输duringtransitintransit货物在运输中受损 Thecargoisdamagedduringtransit LanguagePoints return 20 UrgingShipment 催促装船 DearSirs Weareveryanxioustoknowabouttheshipmentofourorderfor500dozensofmen sshirts AccordingtothetermsofContract96COT491 theshipmentistobeeffectedbyApril15 2014 However uptonowwehavenotreceivedfromyouanyinformationconcerningthislot Werecallthatwestatedexplicitlyattheoutsettheimportanceofpunctualexecutionofthisorder Asthesellingseasonisrapidlyapproaching weshallappreciateitverymuchifyouwillarrangeshipmentassoonaspossible thusenablingthegoodstocatchthebriskdemand 不断的需求 atthestartoftheseason 21 UrgingShipment 催促装船 Weareinurgentneedofthegoods Pleasedomakeseriouseffortstogetthegoodsdispatchedwiththeleastpossibledelay Otherwise weshallbecompelledtocancelthisorder Yoursfaithfully 22 LanguagePoints uptonow 到目前为止uptothepresent momentupto 用于时间 意为 一直到 concerningthislot 关于这一批货lot 货物 商品等 一批 一堆 一组 一套 return 23 LanguagePoints Werecallthatwestatedexplicitlyattheoutsettheimportanceofpunctualexecutionofthisorder recall vt 使回忆 回想 使想起 叫回 召回 recallmyschooldays回忆起我的学生时代explicitly adv 明白地 明确地at in theoutset在开头时fromtheoutset从一开始punctual adj 准时的 严守时间的 按期的execution n 实行 实施 执 履 行 完成 return 24 LanguagePoints Asthesellingseasonisrapidlyapproaching weshallappreciateitverymuchifyouwillarrangeshipmentassoonaspossible sellingseason销售旺季peak busy boomseason旺季dull slack offseason淡季Approaching 向 靠近 接近 走近Thedateofshipmentisapproaching return 25 AboutShippingAdvice装船通知 Thesellershouldletthebuyerknowassoonastheshipmentiseffected bysendingthebuyertheshippingadvicetogetherwithasetofshippingdocuments 26 ShippingAdvice 装船通知 ShippingAdvicecontains thedateandnumberofBillofLadingthedateandnumberoftheContractthenamesofcommoditiesandtheirquantityandvaluethenameofthecarryingvesselthenameoftheshippingport loadingporttheestimatedtimeofdeparture ETD thenameofthedestinationporttheestimatedtimeofarrival ETA 27 Sample ShippingAdvice DearMr Wood Thegoodsof4 500strandsofwoolyouorderedMay28wereshippedthismorningaccordingtothestipulatedsetforthinthecaptionedL CNo 996 Thefollowingcopiesofshippingdocumentsareenclosedsothatyoumayfindnotroubleintakingdeliveryofthegoodswhentheyarrive invoiceNo 36induplicatePackinglistNo 43induplicateNon negotiableBillofLadingNo PW790InsurancePolicyNo HK453SurveyReportNo SR576Wehopethegoodswillarriveatthedestinationinperfectconditionandappreciateverymuchyourcooperation Welookforwardtomorecooperationbetweenusinthefuture Sincerelyyours EricLuo next 28 Whatisbilloflading Itisthemostimportantshippingdocument Itisacontractbetweentheshipperandtheshippingcompany Itisareceiptfortheconsignment Itisadocumentoftitle AboutBillofLading提单 UsefulInformation 29 B L提单 海运提单是装运的重要单证 有三个作用 货物收据 在某种条件下履行某种义务的契约 所述货物所有权的证据 30 31 32 Non negotiableBillofLading不可转让的提单不可转让提单是指在提单收货人一栏具体填写某人或某企业的名称 这种提单只能由提单上所指定的收货人提货 不能转让 33 二 提单的种类根据提单有无批注条款可分为 清洁提单 cleanB L 不清洁提单 uncleanB L 清洁提单是指货物在装船时表面状况良好 船公司在提单上未加任何有关货物受损或包装不良等批注的提单 不清洁提单是指船公司在提单上加注有货物受损或包装不良等批注的提单 例如 2packagesindamagedcondition 2件损坏 ironstraplooseormissing 铁条松失 34 35 Exercise 36 Translation WeregretthedelayedshipmentofyourorderNo 218for500cartonsofwine Thankyouforyourorder Wetrustthatthegoodsmetyoururgentneedsandweretoyourcompletesatisfaction Thedeliverydatefor500tonsofgarlichasnowpassed Wouldyoupleaseinformuswhenwecanexpectshipmentofthegoods 37 Answer 本公司对延误运送贵公司218号500吨红酒的订单深表歉意 感谢贵方订单 相信货物能满足贵方急需 并使你们完全满意 本公司向贵公司订购的500吨大蒜商定的交货日期已过 烦请告知确切装运日期 38 Chapter 5 II SampleAnalysis LetterBShippingadviceDearMr Wood Thegoodsof4 500strandsofwoolyouorderedMay28wereshippedthismorningaccordingtothestipulationsetforthinthecaptionedL CNo 996 Thefollowingcopiesofshippingdocumentsareenclosedsothatyoumayfindnotroubleintakingdeliveryofthegoodswhentheyarrive InvoiceNo 36induplicatePackingListNo 43induplicateNon negotiableBillofLadingNo PW790InsurancePolicyNo HK453SurveyReportNo SR576 Tobecontinued LettersofShipment 39 Chapter 5 II SampleAnalysis LetterBShippingadvice Continued Wehopethegoodswillarriveatthedestinationinperfectconditionandappreciateverymuchyourcooperation Welookforwardtomorecooperationbetweenusinthefuture Sincerelyyours EricLuo LettersofShipment 40 Chapter 5 II SampleAnalysis 1 Dothelettersusedirectorderorindirectorder 2 Howdoesthefirstparagraphineachletterbegin 3 Doeseachletterendwithgoodwillwordsadaptedtotheparticularcase Key 1 Thelettersusedirectorder 2 Thefirstletterbeginswiththestatementaboutanorderforthreemachines Thesecondletteropensbyinformingthatthegoodswereshipped 3 Yes theyallendwithgoodwillwords Questionsforcomprehension LettersofShipment 41 Chapter 5 II SampleAnalysis 4 Whatisthepurposeofeachletter 5 Canyouwritetheoutlineofeachletter 6 Canyousumupthewritingprinciplesoflettersofshipment Key 4 Thefirstletteristoinformshippingarrangementwhilethesecondoneistooffershippingadvice 5 Answersmayvary 6 Lettersofshipmentshouldbeconciseandclearsothattherewillbenoconfusionandtheywillnotcausedelayindelivery Questionsforcomprehension LettersofShipment 42 Chapter 5 III SampleContrast PoorDearAmadaLevis WewritetoadviseyouthatwehavetodaypackedandshippedaconsignmentofgarmentsonboardofMVPacificCentaur TheshipwillsailfromDalianonApril21andisdueinSanFranciscoonMay10 Wehavethegarmentswellpackedandproperlymarkedoneverycasesothatyoucanhaveeasytimewhentakingdelivery Wehavesentafullsetofcleanonboardshippingcompany sB Lintriplicate endorsedandmarkedasperinstructions togetherwithcertificateoforigin invoice 4copies andinsurancecertificate 2copies toBankofChina IbelievetheycanforwardthemtoFirstCaliforniaCommercialBankinLosAngelesforpayment Wetrustwehavedoneeverythingtofacilitatethetransactionforyou Yoursfaithfully AllisonHu LettersofShipment 43 Chapter 5 III SampleContrast ImprovedDearAmadaLevis YouwillbehappytoknowthataconsignmentofgarmentsyouorderedundertheContract22 003 4hasbeenpackedandshippedtodayonboardofMVPacificCentaur TheshipwillsailfromDalianonApril21andisdueinSanFranciscoonMay10 Thegarmentsarein10woodenpackingcases numbered1to10andmarkedSKOLA4 12 Afullsetofcleanonboardshippingcompany sB Lintriplicate endorsedandmarkedasperinstructions togetherwithcertificateoforigin invoice 4copies andinsurancecertificate 2copies hasbeensenttoBankofChina whowillforwardthemtoFirstCaliforniaCommercialBankinLosAngelesforpayment Wehopeyouwillfindeverythinginorder Sincerely AllisonHu LettersofShipment 44 Chapter 5 这是两封卖方发给买方的装船通知 第一封信基本符合装船通知的要求 但信息不全 没有货物的合同号 有些信息比较笼统 比如包装和唛头 另外 写作角度以 我 为中心 几乎每句话都以第一人称开始 不利于双方良好关系的建立 改进后的信件采用第二人称 让人感到亲切 而且信息具体 完整 III SampleContrast LettersofShipment 45 Chapter 5 ThankyouforthereceiptofyourL CNo Mc 189 WearepleasedtoadviseyouthatyourorderhasbeenshippedonboardofLinerGallantrywhichisscheduledtosail 感谢贵方提供Mc 189号信用证 我方很高兴通知贵方订单项下的货物已装上 勇敢号 客轮 按计划开往 Providinginformationaboutdeliveryofgoods LettersofShipment IV UsefulPatternsandSentences 46 Chapter 5 ThanksforyourletterofApril6requestingearlierdeliveryofgoodsunderyourpurchasecontract 很高兴收到贵方4月6日函询问 采购合同项下货物提前装运一事 Providinginformationaboutdeliveryofgoods LettersofShipment Nextweekweshallhaveaconsignmentof20casesreadytobesenttoourcustomerinManchester 下周我方将有20箱货物可以运给曼切斯特的顾客 IV UsefulPatternsandSentences 47 Chapter 5 Pleasedeliver forwardthegoodscases balesbyairfreight bythenextcontainership bythefirstavailablevessel byrail byrefrigeratedvan bycontainertruckto 敬请交付 寄发该批箱装 捆装货物 通过航空 下一班集装箱 第一班货船 铁路 冷藏车 货柜车运往 Providinginformationaboutdeliveryofgoods LettersofShipment IV UsefulPatternsandSentences 48 Chapter 5 Thegoodswillbepackedin cartons eachmeasuringabout cmandweighingabout kg 货物将分装为 纸板箱 每箱体积为 厘米 重 千克 Packinginformation LettersofShipment IV UsefulPatternsandSentences 49 Chapter 5 Pleaseensurethatthegoodsarewellpacked thatinstructionsarestrictlyobserved thatthegoodsarenotstoredintheopen 请确保货物包装完好 严格遵守指南 货物不要露天储存 Packinginformation LettersofShipment IV UsefulPatternsandSentences 50 Chapter 5 Pleasedeliver forwardthegoodsatthebestpossiblerates onthetermsagreedupon accordingtoourinstructionsof 敬请以最优惠汇率 按照双方议付的条件 根据我方 的指示交付 寄发该批货物 Informationabouttermsofpayment LettersofShipment IV UsefulPatternsandSentences 51 Chapter 5 AsarrangedwewouldaskyoutoopenanirrevocableLetterofCreditinourfavorandshallhandovershippingdocumentsagainstacceptanceofourdraft 按照约定 我方要求贵方开具以我方为抬头的不可撤销信用证 并提交装运单据的承兑汇票 Informationabouttermsofpayment LettersofShipment IV UsefulPatternsandSentences 52 Chapter 5 Inviewofthesmallamountofthistransaction wearepreparedtoacceptpaymentbyD Patsightforvalueofthegoodsshipped 鉴于此次交易数额较小 我方将同意按运输货物的价值即期付款交单 Informationabouttermsofpayment LettersofShipment IV UsefulPatternsandSentences 53 Chapter 5 Inkeepingwithourusualtermsofpaymentwehavedrawnonyouat60daysandpassedthedraftandshippingdocumenttoourbanker 为与我方惯常付款条件保持一致 我方已向贵方银行开立60天远期汇票 并已将汇票及装运单据呈交我方银行 Informationabouttermsofpayment LettersofShipment IV UsefulPatternsandSentences 54 Chapter 5 Weencloseyourshippinginstructionform dulycompleted togetherwithcommercialinvoiceintriplicateandcertificateoforigin 我方随函附上按贵方要求填写的装运指示表 一式三份的商业发票和原产地证书 Shippinginformation LettersofShipment Ifthereisanylikelihoodofdelaywewouldprefertohavethegoodssentbyair 若出现任何延迟的可能 我方希望空运该批货物 IV UsefulPatternsandSentences 55 Chapter 5 AsthereisnodirectsailingfromDaliantoyourportinJune itisimperativeforyoutodeletetheclause bydirectsteamer andinsertthewording Partialshipmentandtransshipmentareallowed 由于大连到贵方港口6月没有直达货船 需贵方即刻将合同中 通过直达轮船运输 条款删除 并添加 允许分批装运和转船 字句 Shippinginformation LettersofShipment IV UsefulPatternsandSentences 56 Chapter 5 Owingtothelatearrivalofthesteameronwhichwehavebookedspace wewouldappreciateyourextendingtheshipmentdateandvalidityofyourL CNo 4578toJanuary28andFebruary14respectively 由于我方订舱的货轮晚到 我方希望贵方将装运期和贵方4578号信用证的有效期分别延长至1月28日和2月14日 Shippinginformation LettersofShipment IV UsefulPatternsandSent