外贸邮件常用书写培训.doc

1. 常用词汇及缩写文件类的POPurchase orderPI Proforma invoicePLPacking listSC Sales contractSo Shipping orderB/LBill of ladingDraft B/lForm AC/O Certificate of OriginCommodity inspection reportBooking formDebit NoteL/GLetter of GuaranteeDeclaration letterFactory audit reportQA evaluation reportInspection report订单类的Quotation sheetPrice listProduct dimensionUnit price is FOB XXX port or EXW XXXPacking infoDelivery time / mass production timeSample fee / sample lead timeProof sampleProof sample lead timeHand sample tooling costSample ApprovalArtwork/layout for printing, packageMould feeMould lead timeCertificate : xxx CompliedProceed with orderPlace a orderETA/ ETDestimated time of arrival / estimated time of departureShipping way: Via sea/ Via air/ Via expressPlace a booking form to your forwarderFOB Local chargeAdditional costApprox / existDeduct fee/ reduce price/ increase priceOriginal costLoss money in businessLose profits包装印刷类的White-box / Gift-box / mailer-box / blister barrel Individual box / inner box / master cartonGrey card / cardboard Xxx G GSMBlister thickness ConfigurationShipping mark / side marksilk-screen imprintPad imprintheat transfer process imprintFilm costTooling cost订单收款类的Wire a paymentTransfer the paymentBank commissionPayment delayBank slipProceed with payment.常用语句整理出来的Glad to receive your enquiry. I am pleasure to got your prompt email.How was current status? Pls feedback with comments.What about the next proposal order? How about your stock status?Maybe its really hard for us to proceed with it, but I will try my best to persuade with my boss.I am sorry we had to back with my company policyDifferent price with different quality standard.Its workable for me. Price is available.Pls confirm me back with my follows information asap.Pls find my enclose attachment file for reference.Your prompt will be high appreciatedAwait for your quick response.Any questions free to contact with me directly.附送我之前的一份EMAIL记录一份。（从最后向上读,牵涉到一些客户名称及保护用了XXX代替）内容太多发不下，更新在1楼。Dear Mike,We just get the order confirmation from division, please see the details as below:Item 10201900 Digital Electronics Jumping RopeUnit Price US$0.96/pc FOB ShenzhenIndent: 484869Qty: 5000pcs by sea shipment to RotterdamQC date/Ship date: inspection on/before 30 Nov 09 / ETD Shenzhen on 7 Dec 09Please go ahead for mass production and official PO will be sent to you later.I want to double confirm with you 1pc sample it is send out to below address to you?Thanks & Best Regards,Erica Wong_Dear Jayz,Good news!Order has been confirmed, Erica will provide you the order confirmation by separate email later on.However, we need the product in blue/white color, anyway Erica will send you our existing sample with current packing as reference.Please study.Besides, we want to process the factory audit, just want to double check if the factory should be located in Shenzhen instead of Ningbo, rite?Further we will have extra samples for approval and etc lets go step by step but we will inform the process later on.Best Regards,Shirley Chan_Dear EricaAddress is 9C&9Daccount use:94011455350000809 .Use the file sharing usd accountPls noted2009-11-04 _Jayz Wu_Dear Jayz,After double check the information we find 2 point difference as below please clarify:1)The Address is 9C or 9D.2)The Account should use which one: 94011455350000809 or 94011455300001078Thanks & Best Regards,Erica Wong_Okay then please re-send the new vendor information with payment term net 30.Im still rushing the order, and will try to confirm you within today.Best Regards,Shirley Chan_Dear ShirleyYes.I know it already in your first email.We have accpeted with your payment terms.2009-11-04 _Jayz Wu_Dear Jayz,We received the filled new vendor information form, however, the payment term should be net 30days instead of T/T AT SIGHT of copy documents.Please confirm.Best Regards,Shirley Chan_Dear ShirleyWould u place order today?Pls advice,thank you.2009-11-04 _Jayz Wu_Dear Jayz,We are almost getting the order (probably I can confirm by tomorrow), so please rush the docs to be signed.Otherwise, we are unable to place the order to you.Many thanks!Best Regards,Shirley Chan_Dear EricaSee attached two file first.balance one file will send to u later within today,Beacause I need to get for the company chop.2009-11-03 _Jayz Wu_Dear Jayz,Please kindly help to provide all information to us immediately.Thanks & Best Regards,Erica Wong_Dear Jayz,Please also provide Bank details information for our reference (Account No. & Swift code, etc) and please sign back the enclosed Conditions of Purchase (COP) & Code of Conduct (COC) to us ASAP.COP - (signed with signature persons name, title, company name & company chop)COC - (signed at the bottom blank area with company chop)Thanks & Best Regards,Erica Wong_Dear Moni/Erica, pls check.Dear Jayz, pls also provide with BR copy.Best Regards,Shirley Chan_Dear ShirleySee attached forms.2009-11-02 _Jayz Wu_Dear Jayz,Please do send it to me immediately, otherwise we cannot open your account in system.Thanks!Best Regards,Shirley Chan_Dear Shirley.I will send 5pcs samples today to your HK office.Supplier form I have passed to our main office in Ningbo,they will finished and back to me today.-Jayz WuDear Jayz,In accordance with our companys ISO9001 policy, you have to fill in the attached docs in order to creating the vendor record in our system.Hereby: New vendor information form, please click read-only to retrieve the file. Supplier history form Please also provide a copy of your business registrationWe would like to arrange a factory audit at your factory also, but it will be conducted by our QC dept. Please provide your factory address / contact person in Chinese, I will pass this information to our QC dept accordingly.Regarding the payment term, we can only accept 30days against shipping docs. by T/T.Please let us know if you have any question.Thanks!Best Regards,Shirley Chan_DEAR SHIRLEYFOR BEGINNING OF ORDER.PLS GIVE ME 5000PCS FOR MOQ.BEACAUSE THE BOX WILL COST MUCH WHEN THE QTY IS TOO SAMLL.AND THE FINAL PRICE IS FOB SZ USD 0.96,PLS RECORD IT.THANK YOU.-Jayz Wu- 原始邮件 -Dear Jayz,Means you can offer US$0.92 or still stay with US$0.96 for MOQ3K. Please re-confirm.Thanks!Best Regards,Shirley Chan_Dear ShirleyThank you for your reply.I really know more for your company and your other two companies(xxxx),beacause we worked together in the current,but not directly.You should know for the jumprope,we have almost no any profits by our side.I would like to do this,beacause we need to build our relationship.I must have this step at first.The price I increased is for addtional your 4c box and your user guide only,pls understand.Sample will arranged shortly and send by S.F,I try to send u the tracking# today or tomorrow.-Jayz WuDear Jayz,Thanks for your reply.But I want to know if you can work out the price below US$0.92/pc FOB Shenzhen based on MOQ3K.Besides, I want to have 5pcs samples for evaluation, please confirm when you can submit it to our HK office.It sounds good that you know Polyconcept very much, I will bring your message to Eric also but we also hope to establish business with you soon.Best Regards,Shirley Chan_Dear ShirleySorry for delay.I try to reply u today,but the convention centres wifi signal always very bad,so I wrote my email here,hope it will not too late.Our moq is 5000pcs.Price:FOB SZ USD 0.96.above price included CE/ROHS certificate,REACH complied,packed in your 4c color box with your 5 languages user guide.Battery type:AG13/LR44(two names)Battery MSDS certificate is available. Delivery time:25-30days after confirmed order.Any question free contact with me.By the way,XXXis the owner of factoryXXX in shenzhen.One of your pulse pedometer with wrist belt is provided by our factory as well.You alwaysbought that model for Polyland,I have just shipped 6000pcs blue color for XXX this month.And today I have received inquiry for that model in qty 20,000pcs in 2c logo print for XXX.Pls send this message for Eric.Beacause we want to do directly business with your company to bulid our relationship.If possble pls buy that model directly from us,I will offer in very very good price.Pls give us one chance to support more.Best regards.-Jayz WuDear Jayz,Thanks for your reply.Indeed my boss Eric Chan and my colleague Philip Chu had been discussed with you during Mega Show Phase 1, I believed that you already well know about XXXX no matter the organization, our standard or even our requirement.Since I really need to make the offer today, so please quote me your best offer base on the following specifications.Our inspection level is based on AQL Level II : 2.5 Major, 4.0 Minor.Please try yr best to make the offer within today.Many thanks!Best Regards,Shirley Chan_DEAR SHIRLEYI AM IN HONGKONG FOR MEGA SHOW PHASE 2.WILL BACK SHENZHEN ON 30TH.PRICE LIST WILL OFFERED LATER.IF POSSIBLE WE CAN MET ON THE MEGA SHOW 2 TO TALK FOR MORE DETAILS.OUR BOOTH#C-D1&D3.-Jayz Wu- Original -Dear Jayz,It was nice to know you; I got your information from HK Gift Fair.We have an inquiry from one of our Dutch clients, please check & confirm the best quote as b