商务公文写作-进度报告.ppt

第十一讲商务写作训练 ProgressReport 进度报告的概念进度报告的功能进度报告的格式进度报告的写作程序进度报告的结构 Whatisaprogressreport Youwriteaprogressreporttoinformasupervisor associate orcustomeraboutprogressyou vemadeonaprojectoveracertainperiodoftime Theprojectcanbethedesign construction orrepairofsomething thestudyorresearchofaproblemorquestion orthegatheringofinformationonatechnicalsubject Youwriteprogressreportswhenittakeswelloveralong termperiodtocompleteaproject 进度报告是定期汇报某一项目的进展状况 须包括如下内容 报告主题 上次报告以来完成的工作 未完成部分 须采取的措施及原因 FunctionsandContentsofProgressReportsIntheprogressreport youexplainanyorallofthefollowing HowmuchoftheworkiscompleteWhatpartoftheworkiscurrentlyinprogressWhatworkremainstobedoneWhatproblemsorunexpectedthings ifany havearisenHowtheprojectisgoingingeneral Progressreportshaveseveralimportantfunctions Reassurerecipientsthatyouaremakingprogress thattheprojectisgoingsmoothly andthatitwillbecompletebytheexpecteddate Providetheirrecipientswithabrieflookatsomeofthefindingsorsomeoftheworkoftheproject Givetheirrecipientsachancetoevaluateyourworkontheprojectandtorequestchanges Giveyouachancetodiscussproblemsintheprojectandthustoforewarn预先告知recipients Forceyoutoestablishaworkschedulesothatyou llcompletetheprojectontime FormatofProgressReports写作形式Inayear longproject therearecustomarilythreeprogressreports oneafterthree six andninemonths Dependingonthesizeoftheprogressreport thelengthandimportanceoftheproject andtherecipient theprogressreportcantakethefollowingforms Memo Ashort informalreporttosomeonewithinyourorganizationLetter Ashort informalreportsenttosomeoneoutsideyourorganizationFormalreport Along formalreportsenttosomeoneoutsideyourorganization OrganizationalPatternsforProgressReports进度报告写作的程序Therecipientofaprogressreportwantstoseewhatyou veaccomplishedontheproject whatyouareworkingonnow whatyouplantoworkonnext andhowtheprojectisgoingingeneral Toreportthisinformation youcombinetwooftheseorganizationalstrategies timeperiods reporttopics orprojecttasks Timeperiods Aprogressreportusuallysummarizesworkwithineachofthefollowing Workaccomplishedintheprecedingperiod s WorkcurrentlybeingperformedWorkplannedforthenextperiod s Reporttopics Youcanalsoorganizeyourprogressreportaccordingtotheworkdoneonthesectionsofthefinalreport Inareportprojectyouwouldneedinformationonsometopics Foreachofthesetopics you dexplaintheworkyouhavedone theworkyouarecurrentlydoing andtheworkyouhaveplanned Projecttasks Practicallyeveryprojectbreaksdownintoindividualtasks StudyingtheassignmentSelectingatopicIdentifyingtheaudienceofthereportNarrowingthetopicDevelopingaroughoutlineGatheringinformationWritingoneormoreroughdraftsDocumentingthereportRevisingandeditingthereportdraftTypingandproofreadingthereportPuttingthereportinitsfinalpackage ThestructureofaProgressReportInyourprogressreport youneed a anintroductionthatreviewsthehistoryoftheproject sbeginningsaswellasthepurposeandscopeofthework b adetaileddescriptionofyourproject c anoverallappraisal全面评估oftheprojecttodate whichusuallyactsastheconclusion Introduction Reviewthedetailsofyourproject spurpose scope andactivities Thiswillaidrecipientswhoareunfamiliarwiththeproject whodonotremembercertaindetails orwhowanttodoublecheckyourapproachtotheproject Theintroductioncancontainthefollowing PurposeoftheprojectSpecificobjectivesoftheprojectScope orlimits 范围或限制oftheprojectDatetheprojectbegan datetheprojectisscheduledtobecompletedPeopleororganizationworkingontheprojectPeopleororganizationforwhomtheprojectisbeingdoneOverviewofthecontents内容回顾oftheprogressreport IamnowsubmittingtoyouareportontheprogressthatIhavemadeonmyresearchforyourcompany GinsengCola ImmediatelyfollowingtheJanuary15acceptanceofmyfirm sbid投标tostudytheadvantagesofbottlingyoursoft drinkproductinplasticbottles Ibeganinvestigatingallareasoftheproject Inthefollowingsectionsofthisprogressreport youwillbeinformedontheworkthatIhavealreadyaccomplished theworkIamnowinvolvedin theworklefttodo andfinallyanoverallappraisalofhowtheprojectisgoing Projectdescription Inmostprogressreports aprojectdescriptionisincludedtoreviewthedetailsofyourprojectfortherecipients PROJECTDESCRIPTIONHereisareviewofthepurposeandscopeofthisproject Purpose Theoriginalinvestmentplanofthiscorporationincludedonlylong term low riskinvestmentincorporatebondsandU S securities Thisprojectwasdesignedtoanswerquestionsaboutthepotentialofshort term high dollarinvestments particularlythosesuitedtothefutureexpansionofthiscompany sinvestmentplan Scope Thereportwillcoverbasicdefinitionsofstocksandoptionsaswellasreasonsforandagainstthesetwoinvestmentstrategies Thereportwillbebrokendownintofourareas MechanicsofstocksandoptionsComparisonsofstocksandoptionsExampleinvestmentscenariosRecommendationsforaninvestmentplan Conclusion Thefinalparagraphorsectionusuallyreassuresaudiencesthatallisgoingwellandonschedule Itcanalsoalertrecipientstounexpectedchangesorproblemsintheproject OVERALLAPPRAISALTheprojecttorecommendPETproductioniscomingalongwell Ihavenotrunintoanymajorproblemsandhavefoundplentyofmaterialonthissubject However IhavenotheardfromMr SimonJuarezofPETMfg whoissendinginformationonPETproductionmethodsusedinseveralplantsintheSouthwest Icanforeseenomajorproblemsthatwillkeepmefromsubmittingmyreporttoyouonthecontractdate Infact Imaybeabletogetittoyouafewdaysearlierthanplanned Ingeneral IamfindingthatthePETbottleisanevenmoreattractivepackagingideathanhadseemedinourearlierdiscussions Fulldetailsonthis however willappearinthefinalreport Sincerely StevenC CrosswellProcessEngineer RevisionChecklistforProgressReportsAsyourereadandreviseyourprogressreport watchoutforproblemssuchasthefollowing Makesureyouusetherightformat Remember thememoformatisforinternalprogressreports thebusiness letterformatisforprogressreportswrittenfromoneexternalorganizationtoanother Whetheryouuseacovermemoorcoverletterisyourchoice Writeagoodintroduction init statethatthisisaprogressreport andprovideanoverviewofthecontentsoftheprogressreport Makesuretoincludeadescriptionofthefinalreportproject Useoneoracombinationoftheorganizationalpatternsinthediscussionofyourworkonthefinalreport Useheadingstomarkoffthedifferentpartsofyourprogressreport particularlythedifferentpartsofyoursummaryofworkdoneontheproject Uselistsasappropriate Providespecifics avoidrelyingonvague overlygeneralstatementsabouttheworkyou vedoneonthefinalreportproject Besureandaddresstheprogressreporttotherealorrealisticaudience notyourinstructor Assumetherewillnon specialistreadingyourprogressreport Butdon tavoiddiscussionoftechnicalaspectsoftheproject justbringthemdowntoalevelthatnon specialistscanunderstand 练习 根据自己制定的一年学习计划 2012年9月 2013年6月 给自己的导师写一封学习进度汇报 公文写作 怎样写请示 1