实用商务英语写作教程 Unit3 Application Letters.ppt

ApplicationLetters 实用商务英语写作教程 Unit3 制作 张亚敏指导 董晓波 UnitThreeApplicationLetters 指导 董晓波制作 张亚敏 Enter ApplicationLetters GeneralIntroductionSampleReadingCommonExpressionsWritingPractice Back GeneralIntroduction Whatisanapplicationletter CharacteristicsofanapplicationletterTheLayoutoftheApplicationLetterStylesoftheApplicationLetterProceduresofWritingAnApplicationLetter home Whatisanapplicationletter 求职信是说明求职者经历 能力的信函 它是突出求职者相关学历 经历 能力 业绩等的重要手段 从而获得面试的机会 并最终获得所谋求的职位 求职信可分为两大类 自荐信和推荐信 本章着重于自荐信 Back Characteristicsofanapplicationletter 求职信不同于其他题材的英语书信 不要求词藻华丽讲究 既要简明有趣 与众不同 又不宜过于古怪 其特点有 1Clearness 突出求职主题 直截了当 层次分明 2Conciseness 行文简洁说清必要内容 不提与求职无关的事 以短句为主 3Correctness 用语准确并避免过多使用形容词和副词 4Politeness 语气要有礼貌 不卑不亢 5Objectiveness 用语客观 多使用委婉语气 6Moderateness 不宜过度夸大自身能力 甚至凭空捏造 Back TheLayoutoftheApplicationLetter 求职信的格式虽然有细微的差别 但总体上是基本固定不变的 信头 Heading 信头是求职者本人的地址 用作招聘单位的回信地址 因而应当准确无误 如信的样式为齐头型 信头每行均应顶格书写 如为缩进型或综合型 则信头应位于右上方 每行开头对齐 日期 Date 日期在信头下方 与信头间隔一行 如信的样式为齐头型 日期应顶格书写 如为缩进型或综合型 则日期应位于右上方 与信头的开头对齐 Back more 信内姓名及地址 InsideNameandAddress 信内姓名及地址是收信人 即招聘单位或招聘负责人的名称或地址 应当具体准确 与信封上的写法一致 在日期下方隔一行处书写于左下方 称呼 Salutation 称呼位于信内姓名及地址下方隔一行处 并顶格书写 正文 Body 正文是求职信的最重要部分 各段间均宜间隔一行 如信的样式为齐头型或综合型 正文各段均应顶格书写 如为缩进型 则各段应空5格书写 Back more last 结束问候语 ComplimentaryClose 结束问候语与正文间隔一行书写 如信的样式为齐头型 应顶格书写 如为缩进型或综合型 则宜与日期的开头对齐 署名 Signature 位于结束问候语下方 应为亲笔署名 附件 Attachment 即所附简历等 应予以注明 并顶格书写于署名下方隔一行处 Back last 齐头型 BlockedStyle 每个部分都是顶格书写 段落的开头也不空格 更便于编排 缩进型 IndentedStyle 信头和日期位于右上方 各段开头空5格 结束问候语及署名位于右下方 其他部分顶格书写 综合型 ModifiedStyle 信头和日期位于右上方 结束问候语及署名位于右下方 其他部分均顶格书写 Back StylesoftheApplicationLetter ProceduresofWritingAnApplicationLetter towritetheheadingtoaddthedatetowritetheinsidenameandaddresstopresentthesalutationtocomposethebodytowritethecomplimentaryclosetoaddthesignaturetoenclosetheattachment Back towritetheheading Usually theaddressiswrittenlinebyline Thefirstlinehasthehousenumberandstreetname thesecondlineincludesnameofthecityandprovince andthepostcode thethirdlineisthenameofthecountry Ifthereareseveralbuildingswiththesamehousenumber itshouldbeindicatedclearly Ifthewriterisstillastudent therealsoshouldbenameoftheschoolandtheclassnumber SamplesofHeading 中华人民共和国成都市建设路2段4号 610054电子科技大学计算机科学与工程学院200304班Class200304ComputerScienceandEngineeringCollegeUniversityofElectronicScienceandTechnologyofChina4Section2 JiansheRoadChengdu 610054PRC Back toaddthedate Daycanbebeforemonth andthereisnocommabetweenmonthandyear Daycanalsobeaftermonth andthereiscommabetweenmonthandyear Monthinthedateshouldnotbeinabbreviation andinfigure SamplesofDate 2008年6月10日10June2008OrJune10 2008 Back towritetheinsidenameandaddress Beforethename thereshouldbetitlessuchasMr Mrs Dr etc whileafterthename thereshouldbethepostofthereceiver Samples罗技电子公司人力资源部经理李芳女士广东省珠海市金鸡路85号邮政编码 519067Ms LiFangManager HumanResourceLogitechElectronicsCorporation85JinjiRoadZhuhai Guangdong519067 Back topresentthesalutation Inthesalutation beforethereceiver ssurname thereisusuallyaddedwithDearMr orDearMs whileafterit thereisthecomma Ifitisdifficulttomakesurethereceiver ssurname hisorherpostcanbeusedtoreplaceit Samples DearMr Zhang DearMs Wang DearManager Back tocomposethebody thebodypartusuallyincludescontentsasfollowing howdoyouknowthereisavacant whyyouareinterestedinitandwhatmakesyouthinkyouarecompetentforit askingforaninterview thewaytocontactwithyou Thefirstpartofthebodyisthekeytoariseinterestsofrecruitingpersonnel Itoftentellsthewayyouknowthevacantpostandyourpurposeofapplication Inordertostimulaterecruiters desiretoofferyouaninterview you dbetternotwriteabouteverythingofyou Instead youshouldemphasizeonsomerelativeexperienceandcapacity Back more Thelastpartofthebodyusuallyraisesrequestforaninterviewandofferswaystocontactwithyouinordertomakerecruiterstakeaction Inaddition inordertomakerecruitersconvenientforansweringrequestforaninterview youcanencloseacardinyourapplicationletter andmakeyourselfasreceiver Back last towritethecomplimentaryclose ThecomplimentarycloseissimilartoGoodbyeinoralEnglish Sincerelyortrulyisoftenused andwithcommaafterit Samples Sincerely Sincerelyyours Yourstruly Back toaddthesignature Itwillbeallrighttosignthefullname Ifthewriterisafemale itispreferredtoaddthetitlesothatitwillbeconvenientforthereceivertowriteback Back toenclosetheattachment Usually itisfinetouseonlyEnclosureorAttachment andalsothenameoftheattachmentcanbeindicated e g Enclosure Resume Back SampleReading Sample1一份即将毕业的学生的求职信 理所当然的以学业方面的内容为主 然后才涉及兼职打工的经历 moreSample2这则求职信则是已有工作人士所写 申请人长期从事营销工作 在此方面经验极多 且屡创业绩 并对此进行了详细列举说明 令人印象深刻 more home next Sample3这份求职信中 申请人没有多少工作经验 但是在学业上 学术上都有一定成就 能够在一定程度吸引需要培养年轻人才的单位 moreSample4这份求职申请中申请人经历不多 因而此份申请就显得平淡普通 较难令人一睹之下留下深刻印象 more home last Sample1 25FuxinRoadBeijing100007March1 2008Mr RobertHCatanga DirectorHumanResourceDivisionIBMCorporation82HelanRoadBeiiing100023 more Back DearMr Catanga IamapplyingforthevacantpositioninyourAccountingDivisionannouncedinyourbulletin IhavejustpassedtheCPAexamsandwillreceiveaBachelorofSciencedegreeinaccountancyfromtheBeijingUniversityofFinanceandEconomicsthisJuly Mycoursesintheaccountancycurriculumhavegivenmenotonlythenecessarytheoreticalbackgroundbutalsoextensivepracticalexperience ForeachcourseIhaveworkedmanycasesandproblems includingpreparingsystematicaccountingrecords Last Back more andsatisfactorystatementsforhypotheticalfirms Therefore Ialwaysrankthefirstoftheclass Forthisreason Iwasreferredtoas AccountingExpert Coursesinspeechcommunicationandbusinesswritinghavetaughtmehowtocommunicatewithvariousbusinessaudiences ThismeansthatIwouldbeabletoprovidereports financialstatementsandvisualsthatcouldbeeasilyfollowedbythosenotintheAccountingDivisiontoshowhowaccountinginformationisrelatedtomanagementneeds IcanhelpyourstaffpresenttheimmediateandreliableinformationaboutcostsandrevenuesthatIBMneedstokeepitspricescompetitiveandtoincreaseitsprofits Back more Last MythreeyearsofexperienceworkingforPacificCompanyhavealsogivenmetheopportunitytomakedecisionsandshowresponsibility AlthoughIwashiredmerelyasapart timetypist mysupervisorfrequentlyaskedformyrecommendationsonwaystogetworkdonemoreefficiently Infact IdevelopedaprocedureformakingoutarbitrationreportswhichsavedsomuchtimethatIwasaskedtoteachittotheotheremployeesinmydepartment Theenclosedresumesummarizesmyqualifications Iwouldliketomakeanappointmentforaninterviewanyafternoon IamlookingforwardtodiscussingwithyouwaysinwhichIcanhelpIBMcarryitstraditionofexcellencefurtherintothe21stcentury Back more Last Sincerely YuTingfenEnclosure Resume Back Last Sample2 25FuiinRoadGuangzhou Guangdong510057August29 2008Mr MalcolmBrownVicePresident HumanResourceTransAsiaCo Ltd 271HuangpuAvenueGuangzhou Guangdong510039 more Back DearMr Brown YouradintheAugust24ChinaDailycouldhavebeenwrittenspecificallywithmeinmind Overthepast8yearsIhavebuiltadistinguishedcareerinthesalesandmarketing Ialsohavedevelopedalargenumberofprofessionalrelationshipsthatlasttothisday includingmanyindividualswhocanattesttotheaccuracyofthisletterandaccompanyingresume LetmeaddresstheprincipalrequirementsforyourDirectorofMarketingandSalespositions Back more Last Significant solidsalesrecordIoffer8yearsofunparalleledindustrysalesandmarketingexperience includingthegrowthofapersonalsalesvolumefrom 60 000to 7millioninthefirstfouryears InthepastfouryearsmyannualSalesincreasedstrikinglyeachyear Well establishedpersonalrelationshipswithmanypotentialcustomersIcandiscussinconsiderabledetailmycloserelationshipswithkeyexecutivesatcompaniessuchasHengtong Faya Changyu tomentionafew more Back last In depthunderstandingofthemarketsMyon the jobexperience aswellasmyparticipationasmoderatorattheCommercialandIndustrialModerationAssociationofGuangzhou haskeptmeabreastofallapplicablemarketsituations AbilitytoprovideinnovativeproposalsfornewproductdevelopmentInvarioussituationsoverthecourseofmytenureatPacific particularlyasthemarketingmanager Ipresentedvarioussuggestionsforproductdevelopment mostofwhichhavebeenprovedprofitable andnoneofwhichhasresultedinloss Back more Last ExcellentcommunicationskillsTherearetwokindsofcommunicationatwhichIexcelverbalcommunicationandcommunicationasamanagementtool Examplesineachareaare Ihavewrittennumerousstrategicbusinessplansthathaveledtosuccessfulsalespenetrationinsomeseeminglyimpossiblemarkets andwillbehappytoprovidenonproprietaryexamplesuponrequest Mymanagementstyleistoclearlycommunicatecorporateanddepartmentalmissionstoallindividualsreportingtome andtosimilarlylistencarefullytomyemployees Back Last more Thisphilosophyhasresultedineffectiveperformancebymysubordinates andvirtuallynoturnoverofemployeespersonallyhiredbyme Ilookforwardtodiscussingwithyouinpersoneachoftheaboverequirements aswellasotheraspectsoftheposition Iconsidermyselfaproblemsolverforanycombinationofcircumstancesthatmightoccur andwillgladlyacceptanytestyoumightdevisethatwillcauseyoutoviewmethesameway Sincerely Ms LiuLiEnclosure Resume Back last Sample3 P O Box32ComputerDept XidianUniversityXi an Shanxi710033May2 2008Mr YangFanManager PersonnelGreatsoftCorporation73RetanRoadBeijing100034 more Back DearMr Yang SinceGreatsoftisafastgrowingcompany youarelikelyinneedofyoungandenergeticpeoplewithagoodknowledgeofcomputers InOnemonthIwillbegraduatingfromXidianUniversitywithamaster sdegreeinComputerScienceandwouldliketojoinYourcompanyasaprogrammer Fromtheattachedresume youcanseethatIhavelearnedseveralprogrammingcoursesandthescoressuggestedthatIhavegotprofoundtheoreticalknowledgeaboutprogramming InthepasttwoyearsI vewrittenaboutadozenofresearchpapers twoof more Back whichwerepublishedintheJournalofXidianUniversity LastweekIwasinformedthatmygraduationthesishasbeenchosenasExcellentGraduationPapers Inadditiontomyuniversitycourses Ihavehadworkexperienceinprogrammingandoperatingcomputers LastsummerIimplementedprogramsforthedesignofloudspeakersatXingguangIndustries LastNovemberIdemonstratedaprogramattheShanxiSoftwareDevelopmentShow Anindustrialorganizationimmediatelyrealizeditsvalueandboughtitwithoutanyhesitation Last more Back Atyourconvenience IwouldliketomeetyoutodiscusshowmyqualificationscouldbenefitGreatsoft IamlookingforwardtojoiningyoureffortstomakeGreatsoftamoreprofitableorganization Sincerelyyours ChenWangEnclosure Last Back Sample4 311ShunagfengRoadTianjin300013June11 2008Mr WilliamDarnleyManager PersonnelNovellCompany3JiefangRoadDalian Laoning116056 more Back DearMr Darnley YouradvertisementintheJuly7issueofthe21stCenturyforanadministrativeassistantdescribesexactlythepositionwhichmytrainingandexperiencehavepreparedme Pleaseconsidermeanapplicant WhileIwasastudentinTianjinCommercialCollege Icompletedatrainingprogramdesignedspecificallyforofficeassistantaswellasmymajorinbusinessadministration Back more last Aspartofthiscourse Iworkedpart timeinthedeansoffice Ialwaysfinishedassignmentsrapidlyandefficientlyinacarefulway thuswinningthedean sgoodcomments Inaddition Mr Darnley IgainedvaluableexperiencebyworkingattheFriendshipTradingCorporation ThereIdidgeneralofficeworkforMr LiNan whowassosatisfiedwithmyperformancethathe onhearingofmyapplicationtoyou offerstobereference Pleaserefertotheenclosedresumeforadditionalinformationconcerningmyqualifications Back more last Whenwoulditbeconvenientforyoutomeetwithme IwillbeinDalianfromJuly12throughJuly20 IfadatebeforeJuly12orafterJuly20wouldbemoreconvenientforyou IwouldbehappytoreturntoDalianforaninterview Atanytimeyoumaytelephonemeat1398487362 Sincerely Ms QianQianAttachment Resume Back last UsefulExpressions CommonNamesofPositionsUsefulStructures Home CommonNamesofPositions AccountingSupervisor会计主管AdministrationManager行政经理AdministrativeAssistant行政助理AssistantManager副经理BusinessManager业务经理Buyer采购员ClerkTypist Secretary文书打字兼秘书DeputyGeneralManager副总经理FinancialController财务主任GeneralManager President总经理 more Back GeneralManagerAssistant总经理助理ManagerforPublicRelations公关部经理Programmer电脑程序设计师PromotionalManager推售部经理MarketingManager市场销售部经理MarketingAssistant销售助理MarketingExecutive销售主管MarketingRepresentativeManager市场调研部经理OfficeAssistant办公室助理OperationalManager业务经理 last more Back PurchasingAgent采购进货员RealEstateStaff房地产职员RegionalManger地区经理Research DevelopmentEngineer研究开发工程师SalesAssistant销售助理SalesExecutive销售主管SalesManager销售部经理SellerRepresentative销售代表Secretary秘书 Back last UsefulStructures Areyoulookingforadynamicsalesperson 你们需要充满活力的销售人员吗 BecauseIknowmyuniquetrainingwouldbeanassettoyourtop notchcompany Iameagertobecomeamemberofyourstaff 我知道我所受的特殊培训对你们这样的顶级公司会很有用 我渴望成为你们中的一员 more Back ByreferringtotheenclosedresumeandcontactingthepeopleIlistasreferences youwillbeabletoacquireanoverallpictureofmyspecializedqualifications 你可以从所附的简历及当中列出的证明人那里 全面了解我的专业才能 Fiveyearsofrelatedworkexperience andstronginterpersonalskillshavepreparedmeforacareerinofficeadministration 我从事过5年相关工作 人际交流沟通能力强 能胜任高级管理工作 Back last more Goodcommandofcomputerknowledge soundinterculturalcommunicationskills describesthepersonyouwant andIbelieveIamthatperson 你们所需要的是具有 丰富的计算机知识 突出的跨文化交流技能 的人 我相信我就是这种人 I dwelcometheopportunitytomeetwithyouinpersontoexplainmycredentialsmorefully 我希望能亲自和您见见面 更加详细地谈谈我的任职条件 more Last Back Iamawell disciplined highly motivatedpersonwithastrongdesiretosucceed 我纪律性强 积极进取 有强烈的成功愿望 Iamconfidentyouwillfindthatmyqualificationsforthispositionmerityourseriousconsideration 我相信 您会认真考虑我的任职资格的 Iamnotafraidofhardwork infact Ienjoyit 我不怕艰苦的工作 实际上 我喜欢这样的工作 Back last more Iamgoal oriented haveastrongcreativeability andamabletoidentifyandmaximizethetalentofsubordinates 我做事有目标 有很强的创造力 能够了解下属的能力并使之得到最大限度的发挥 Iamveryexcitedanddelightedoverthegoodnewsthatyouarerecruitingasecretary 获悉你们将招聘一名秘书的好消息 本人非常高兴 more Last Back Ibelievemybackgroundwouldbenefitthecompany 我相信 我的经历和能力对贵公司非常有用 Icouldexceedquotaseverymonthoftheyear 我每月都能超额完成任务 Icouldimmediatelyputmyexcellenttrainingandextensiveknowledgetoworkforthecompany 我受过良好的培训 具有广博的知识 能立刻为贵公司服务 more Last Back Ihaveworkedforseveralyearsimprovingmyknowledgeandskills 在过去几年中 我都在不断提高自己的知识和技能 Ilookforwardtotalkingfurtherwithyouabouttheadvertisedposition andamenclosingaresumeforyourinformation 我希望能和您就广告的职位进一步谈谈 我随函附上一份简历供您审阅 Back more last Ihaveagoodbackgroundinstandardaccountingprinciplesandaworkingknowledgeofaccountingpractices 我有很好的会计理论基础 还有很强的会计实践能力 Ihaveenclosedaresumeforyourexamination Iwillbeavailableforaninterviewatanytime 我随函附上一份简历供您审阅 我随时都能来参加面试 Back last WritingPractice I DecidewhetherthefollowingsentencesaresuitableornotinaResumeandtrytoexplainwhichpartiswrong moreII Translation moreIII Writeresumesaccordingtorequirements theheadingpartcanbeomitted more Home I DecidewhetherthefollowingsentencesaresuitableornotinaResumeandtrytoexplainwhichpartiswrong 1 Qualifications Noeducationorexperience 无经验 无学历 求职信就无法写了2 Iamrelativelyintelligent obedientandloyalasapuppy 过于谦卑 Back next 3 Mycompensationshouldbeatleastequaltomyage 提出不合理要求4 FiredbecauseIfoughtforlowerpay 不宜提以前被解雇的原因 Back next last 5 Pleasedisregardtheenclosedresume itisterriblyoutofdate 履历过期仍不修正 说明不认真6 Provenabilitytotrackdownandcorrecterors 连 错误 都拼写错误 可见不认真 Back next last 7 Iamarabidtypist 拼写错误8 WorkHistory Performedbrainwavetests 1879 1981 年代写错 Back next last 9 Accountingcleric clerk写错10 Note Keepthisresumeontopofthestack Useallotherstoheatyourhouse 语气极为不恭 自大 Back next last 11 AlsoKnownAs Mr Productivity Mr Clever Mr Fix it不宜在这样的正式文书中使用俚称12Let smeetsoyoucan ooh and ahh overmyexperience 不宜在这样的正式文书中使用俚语及口语化词汇 Back last II Translation 1 除了正常的助理工作 我还负责接电话和接待访客 安排约会时间表 处理文件和信函 Inadditiontotheusualassistantwork Iamresponsibleforreceivingtelephonecallsandvisitors schedulingalloftheappointments andorganizingthepaperworkandcorrespondence next Back 2 除了在我现在的工作职位上有7年的设计经验外 你还会满意地发现 在大学的学习给我提供了这个领域所必需的技术和知识 我可以确切地说 我现在一定能做好 BesidesmysevenyearsofdesigningexperienceatthepresentinstitutionwhereIhavebeenworking youwillalsofindittoyoursatisfactionthatmyyearsatcollegehasgroundedmeinthenecessaryskillsandknowledgeinthefieldwhereIcansafelysaythatIcannowdowell Back next last 3 正如我所附寄的简历所述 我的工作经验 加上我的学历背景 应使我能胜任此职 Myworkexperience togetherwithmyeducationalpreparation asshownintheenclosedresume wouldqualifymefortheposition 4 如果你们想了解更多的情况 我非常乐意在双方都方便时前来贵厂面谈 Shouldyouwishtohavemoreinformation Iwouldbehappytocomeandseeyouatamutuallyconvenienttime Back next last 5 我想你们会同意本人的看法 至少在你们所提供的职位上 我是个有实力的候选人 IthinkyouwillagreethatIam atleast astrongcandidateforthepositionyouareoffering 6 我相信本人有能力满足贵公司所列的要求 IfeelthatIamcompetenttomeettherequirementswhichyouhavespecified Back last III Writeresumesaccordingtorequirements theheadingpartcanbeomitted 1 你要申请R H公司上海代表处的行政秘书职位 曾担任过3年相同工作 本科毕业于华东理工 通过英语4 6级 熟悉电脑 answer2 你向某信息技术公司总经理申请技术经理工作 毕业于上海交大 工作于一家电脑公司 申请是为了进一步施展自身才华 answer next Back 3 你即将从江苏对外贸易大学毕业 向某外贸公司求职 专业是商务英语 学习成绩优秀 answer4 你是南京大学国际商法硕士研究生 经导师介绍向江苏对外服务公司求职 掌握英语和日语 发表过论文 answer last Home Back 1 HumanResourceDivisionDirectorShanghaiOfficeR HChinaInc 488WuningRd S ShanghaiDearMr Director Ihavelearnedfromthenewspaperthatyouareemployinganadministrativesecretary Iamverymuchinterestedinthisposition IhaveworkedasanadministrativesecretaryforachemicalcompanyinShanghaiforthreeyears soI Back more havesomeunderstandingofthechemicalindustry IgraduatedfromtheEastChinaUniversityofTechnology holdingabachelordegree HavingobtainedcertificatesofCET 4andCET 6 IfindmyselffluentinbothspokenandwrittenEnglish Inaddition Iamalsoquitefamiliarwithcomputerskills Enclosedpleasefindmyresume Lookingforwardtoyourearlyreply Yourssincerely QianXiaolu Back last 2 GeneralManagerE CubixCo Ltd 317XianxiaRd ShanghaiDearMr GeneralManager IgraduatedfromShanghaiJiaoTongUniversityin1997andamcurrentlyworkingforacomputercompany Withfiveyearsofworkexperience Ihavefamiliarizedmyselfwithcomputerskills especiallywithCOM DHTMLandJava Back more