安永-财务管理最佳实践-管理报告PPT课件.ppt

FinanceFunctionExcellence ManagementReportingProcess ManagementReportingProcess ThispackhasbeenwrittentoprovideguidanceoncurrentthinkingofWorldClassProcessdesign Thepackshouldbeusedasareferencedocumentwhichcanbediscussedinternallyorwithclients ItshouldnotbedistributedtoclientsasthisdocumentistheFinanceFunctionExcellenceteam scurrentviewofleadingpractice ThematerialcontainedwithincanhoweverbediscussedwithclientsandshouldbeusedasastartingpointfordevelopingWorldClassProcesses Theprocessesaregenericandhavebeendevelopedatahighlevelsothattheycanbeappliedtodifferentclientsituations Formoreinformationpleasecontactoneofthefollowing JamesMeaderjmeader 02079510045LouiseStephenlstephen4 02079517391 KeyProcessObjectives Organisation Roles Processes KeyControls KPI s Technology ManagementReportingProcess ToprovidetherightinformationattherighttimeToprovideaccurateinformationToensurethattheneedsofthebusinessaremetToalignreportingwithbusinessstrategyToprovidethebusinesswithmanagementinformationthatsupportsdecisionmaking CentralisedproductionofmanagementaccountsEconomiesofscaleReviewandanalysisperformedbybusinessspecialists ReportpreparationVarianceanalysisFinancialanalysis StandardcontrolreportsAuthorisationofmanualjournalsAutomaticrecsofAR APtoGLStandardreporting No ofdaystopreparemanagementreportsNo ofFTEsinvolvedinreportingprocessNo ofadjustmentsmade Singlecorefinance reportingsystemUseofbalancesscorecardsAutomatedconsolidationSliceanddicefacilityinreporting DatapreparationDetailedanalysisReviewofreports ManagementReporting Trends From To HistoriclookingthickmanagementaccountingpackSeparatereportingsystemsUseofspreadsheetsManualreconciliationsFinancemeasures OnepagescorecardsIntegratedsystemsandshareddataDatawarehousesAutomatedreconciliationsOperationalandfinancemeasures ProcessMapping GuidanceNotes OverviewThisisusedtoprovideagraphicalrepresentationatvariouslevelsofdetailofthekeyprocessesandactivitiesbeingreviewed Processesaregenerallydividedintofourcomponents process sub process activityandstep Processflowchartscanbedrawntoanyoftheselevelstodocumentcurrent asis processesandtorepresentfuture tobe processes Theobjectivesofprocessmappingareto Understandandmakevisiblewhathappensnow whatactivitiestakeplaceandhowtheyarelinkedtogether Provideacommonlanguageforunderstandingtheprocessesinquestion Assesstheflowofactivityindependentlyoforganisationandinternalpolitics Highlightcostandperformanceissuesingeneratingtheoutput Providethebasedataforredesigningprocesses Actasacommontoolforbothunderstandingthecurrentstateandthe to be Detailedguidanceonconstructingaprocessmapisincludedintheappendixtothisdocument ManagementReporting ProcessKey Thediagrambelowprovidesakeytotheprocessdiagramscontainedinthisdocument Process activity Controls i e ProceduresStandardsRequirementsforrework Output i e InformationMaterial Resources i e PeopleFunctionsITsystemsMachines Input i e InformationMaterial ManagementReportingProcess Stakeholders ManagementReporting Bills logginginformationcustomerinformation Adhocinvoices standingdata Reports GLPostings GeneralLedger Business Bank ManualInvoices BillingSystems Statements AR AlsoelectronicAP ARdatafrombankforautocashmanagement Finance Auditors AP Board Reports Receiptsdata Paymentsdata Reports Rawdataanalysis Reports Rawdataanalysis ManagementReporting Level1 MR1 1ReportpreparationImportdataRunreportInitialreviewProcessadjustmentsAddcommentary MR1 2VarianceanalysisIssuereportPerformvarianceanalysis MR1 3FinancialanalysisPerformdetailedanalysisAddcommentaryUsefinancialinformation Activities Booksclosedandconsolidated ManagementreportingsystemManagementreportingstaff ValidationcontrolonuploadStandardreports Analyticalreview ARStaffARSystem Systemcontrols Report Report ManagementreportingsystemManagementreportingstaffE mails Finalisedmanagementreport ManagementReporting Level2 MR1 1ReportPreparation MR1 11Importdata MR1 12Runreport MR1 13Initialreview SubProcesses Notes Importdataintomanagementreportingsystem Runinitialmanagementreport PerforminitialanalysisofreportcontentIdentifyadjustments MR1 14Processadjustments PrepareadjustmentsProcessadjustments MR1 15Addcommentary Addcommentarytoreport AP AR Bankdata SalesledgerPurchaseledger ManagementreportingsystemManagementreportingstaff ManagementReporting Level2 MR1 2VarianceAnalysis ReportListofstakeholders ManagementreportingsystemManagementreportingstaff BusinessFinanceManagementreportingstaff MR1 21 MR1 22Performanalysis SubProcesses Notes Issuereporttokeystakeholders ReviewreportIdentifyerrors Report Varianceanalysis Managementreporting Level2 MR1 3FinancialAnalysis MR1 31Performdetailedanalysis MR1 32Addcommentary SubProcesses Notes xxx xxxx MR1 33UseFinancialinformation xxxx Financestaff ManagementReporting ProcessSummary ProcessFeatures StandardisedanddocumentedcloseprocessSoftclose FinancialinformationwhichthebusinesshasrequestedDetailedanalysisbybusinessspecialists Reportspreparation VarianceAnalysis FinanceAnalysis SystemFeatures IntegratedsystemsthatextendacrossallbusinessunitsCommonchartofaccountsCommonfinanciallanguageConsolidationsystem WebbasedreportsDrilldownfunctionalityonreports ReportscentredonkeyperformanceindicatorsInitialvarianceanalysisandcommentary StandardreportsFlexiblesystems ManagementReporting KPI s Benchmarks CriticalSuccessFactors No ofdaystopreparemanagementreportsNo ofFTEsinvolvedinreportingprocessPercentageoftimespentpreparing reviewingreportsNo ofadjustmentsmadeFrequencyofreviewofkeyperformancemeasuresFrequencyofchangeofkeyperformancemeasures Asummaryofthekeybusinessrequirements whichmustbemettoachievetheobjectives IntegratedsystemsClearunderstandingofmanagementinformationrequirementsFlexiblereportingsystemCleardivisionofresponsibilitiesAccuracyofunderlyingdataAgreedtimetable KeyPerformanceIndicators CriticalSuccessFactors PleasecontactJamesMeader ext10045 Benchmarks ManagementReporting FinancialAnalysis ManagementReporting CaseStudies Tobediscussed ProcessMapping Appendix ProcessMapping GuidanceNotes Thestepsforconstructingaprocessmapareasfollows Step1 Definetheprocessasasingleboxwithaverbobjectdescription e g ordertocashandthendecomposetothenextlevel gatheringinformationthroughinterviews holdingworkshopsorreviewingexistingmaterial Step2 Decomposeprocessintoactivities ensuringthenamingconventionintheboxesfollowstheverb nounconven