函电Chapter 5

Chapter5OrdersandAcknowledgement Aftergoingthroughinquiry quotationandseveralroundsofoffersandcounter offers thesellerandthebuyercometoanagreementandthebuyermayplaceanorderwiththeseller Uponreceiptofanorder thesellershouldacknowledgeitingoodtime Befamiliarwiththeobligationsofthebuyersandsellersunderabindingagreement Knowtherequirementsforwritinganorderandacknowledgement Decidewhatinformationshouldbeincludedinanorderletter Mastertypicalwords phrasesandexpressionsinwritingsuchletters LearningFocus Orders Anordermeansanoralorwrittenbuyingpromise Anordermaybegivenbyletter aprintedorderform afaxoranemailmessage ororallyatameeting Section1Introduction Acknowledgement onreceiptoforder thesellershouldacknowledgeitingoodtime Anacknowledgementcanbesentbyaprintedformoraletter orboth Theobligationsofthebuyersandsellers1 Thebuyer sobligations2 Theseller sobligations Whentheselleracceptthebuyer sorder abindingagreementcomesintoforce thenboththesellersandbuyersmustfulfilltheobligationsrequiredbylaw Thebuyer sobligations toacceptthegoodssupplied providedtheycomplywiththetermsoftheorderTopayforthemaccordingtothetermsagreeduponTocheckthegoodsassoonaspossible failuretogivepromptnoticeoffaultstothesellerwillbetakenasacceptanceofthegoods Theseller sobligations todelivergoodsexactlyofthekindordered andattheagreedtimetoguaranteethatthegoodstobesuppliedarefreefromfaults Requirementsforwriting 1 Order P56 Nomatterwhatformsthebuyermaychoose theordermustbeaccurate clear specificandcomplete Anordershouldincludethefollowingcontents P56 Detailsofthebuyerandseller Orderreferencenumber Descriptionofgoods Descriptionofthetransaction 2 Acknowledgement P56 Anacknowledgementmayincludethefollowingcontents Acknowledgetheorderwithanexpressionofthanks Restatethecontentsoftheorder Favorablecommentsonthegoodsordered Recommendationofotherproductslikelytobeofinterest Assurethebuyerofyourpromptandcarefulexecutionoftheorderandexpressyourhopeforfurtherorders encloseSalesConfirmationinduplicateforcounter signature 3 Rejectanorder P57 Sometimesthesellermayhavetorejectanorderbecausethegoodsorderedarenolongermanufactured ortherehavebeenchangesinspecificationsandprice Thesellermayhavetowritealetterincludingthefollowingcontents Thesellermayhavetowritealetterincludingthefollowingcontents Acknowledgetheorderwithanexpressionofthanks Explainwhyyoucannotmeetthebuyer srequirementandexpressyourdesiretodobusinessifthereexistanypossibilityatthemoment Showyourappreciationofthebuyer sconfidenceinyourcompanyandexpressyourregretofinabilitytobehelpful Offerhelpinotherpossiblewaysandexpressyourwishforfurthercontacts Wordsandphrases 1 foryouinformation foryourreference foryourconsideration供你方参考 2 acknowledgev 告知已收到 某物 acknowledge receiptof alettere g WeacknowledgeyourletterofApril19thaswellasyourfaxesofApril5thand18th Section2Words PhrasesandExpressions 3 EXW Exworks tradeterms 工厂交货 4 keepsb informedofsth letsb knowthedevelopmentsofsth e g Wewillkeepyoufullyinformedoftheprocessofyourorder 5 fallshortof to belessthanenough for e g Yourorderfallsconsiderableshortoftheamountnecessarytoqualifyforthemaximumdiscount 6 standinga n position reputatione g Forinformationconcerningourcredit financialstanding wereferyoutoBarclaysBankLtd b n duratione g Wehopeyouwilltreatusasaregularclientofmanyyears standing c adj goingonregularlywithoutchange lasting permanente g Theyhaveaskedforastandingcreditof 5 000 Theyhaveplacedwithusastandingorderforamonthlysupplyof100TVsets 7 duea owing to tobepaid未付的 欠着的e g Thecommissionduetoyouwillbepaidattheendofthismonthb suitable propere g Afterdueconsideration theydecidedtoacceptourproposal induecourse induetime duly attherighttime withoutdelay e g Wehopethatpaymentwillbemadeinduecourse time c expected appointedoragreed foracertaintimeordate e g Thes s DONGFENGisdueinShanghaion29thSeptember Theplaneinduetotakeoffattentotwo ThedraftfallsdueonMay31 到期 dueto causedbye g Ourinabilitytoentertainnewordersisduetoheavycommitment overdue notpaid completed arrived etc bythedueorexpectedtimee g Thesebillsareoverdue ieshouldhavebeenpaidbeforenow 8 outstandingexceptionallygood excellent杰出的 优秀的e g outstandingstudent pieceofwork performanceb inapositiontobeeasilynoticed conspicuous地位显著的 为人瞩目的 突出的e g theoutstandingfeaturesofthelandscape景色的显著特点anoutstandinglandmark突出的地面标志c ofpayment word problems etc notyetpaid done resolved etc未偿付的 未完成的 未解决的e g outstandingcheque未付支票 未兑现支票 9 Collocations 搭配词 adj n repeatorder重复订单 续订单regularorder定期订单trialorder试订单provisionalorder临时订单 n n salescontract销售合同purchasecontract购货合同sales purchaseconfirmation销售 购货确认书 v n 接受订单 tobook acceptanorder 卖方 确认订单 toacknowledgeanorder 买方 确认订单 toconfirmanorder处理 执行订单 备货 tocarryout execute fulfill complete process makeup fillanorder交付定货 deliveranorder 根据订单 供货 supply meetanorder v n 买方 撤销订单 tocancelanorder 卖方 拒绝订单 todecline turndown refuse rejectanorder达成协议 toarriveat reach cometoanagreement起草协议 书 合同 todraftanagreement contract缮制协议书 合同 tomakeout prepare anagreement contract UsefulexpressionsBuyermakeacceptanceandplaceordersBuyerconfirmthetermsofpayment delivery etcClosingforanorderletterSellerAcknowledgeordersSellerdeclineorders BuyermakeacceptanceandplaceordersYourtermsandconditionsaresatisfactoryandwewouldliketoplaceanorderwithyou WearepleasedbyyourpromptreplytoourinquiryofOctober24aboutthecaptionedcommodityandnowwishtoorderfromyouasindicatedbyourpurchaseorderenclosed Weagreetothispriceandwouldaskyoutoacceptthisletterasourofficialorderforgoodsinquestion Enclosedpleasefindourorderfor300setsT432TransistorRadio Buyerconfirmthetermsofpayment delivery etcThisorderissubjecttoallitemsbeingsuppliedimmediatelyfromstock ItisessentialthatgoodsbedeliveredbeforethebeginningofNovemberintimefortheChristmasrush wintersales Wewouldliketoconfirmthatpaymentistobemadebyirrevocableletterofcredit forwhichwehavealreadyappliedtothebank ClosingforanorderletterIfthisorderiscompletedtooursatisfaction weshallplacefurtherordersinthenearfuture Asweareinurgentneedofthecommodityforthecomingsalesseason pleasefaxyouracceptance Uponreceiptofwhich wewillopenanirrevocableL CthroughtheBankofChina Welookforwardtoyouracknowledgement P74Closing 3 SellerAcknowledgeorders我们确认收到你方6月1日的订单 非常感谢 WeacknowledgeyourorderofJune1stwiththanks Weareverypleasedtoreceiveyourorderandconfirmthatalltheitemsrequiredareinstock WehavepleasureininformingyouthatwehavebookedyourorderNo 818forplastictravelgoods WearesendingyouourSalesConfirmationNo 123induplicate onecopyofwhichpleasesignandreturnforourfile SellerdeclineordersMuchtoourregret wecannotatpresentreceiveanyfreshordersforTiantanBrandMen sShirts owingtoheavycommitments InreplytoyourorderofOctober27 weregrettosaythatweareoutofstockofsucharticlesasyoudescribed Weregretbeingunabletoacceptyourtermsofpaymentandthereforehavetoreturntheordertoyouherewith Section3Specimens Case1 Abuyerplacesanorderwithaseller thesellermakesacknowledgement andenclosesSalesConfirmation Order Letter4 5 P62 Acknowledgement Letter4 6 P63 Order Letter4 7 P64 Acknowledgement Letter4 8 P65 Order Letter4 9 P66 Acknowledgement Letter4 10 P67 Section3Specimens Case2 Aselleracknowledgesanorderandproposesforchangedterms Letter4 1 P58 theproducthasbeenupdatedandthepricehasincreasedLetter4 3 P60 thesellerproposetodeferthedeliveryandexplainthereason Section3Specimens Case3 Buyerplacesanorderfortransistorradioswithdetailedinformation sellermakesanacknowledgementwithrestatementoftheorderandenclosesSalesConfirmation SupplementLetter DearSirs Weconfirmouragreementonpurchaseofthefollowinggoods DescriptionofArticle Satect brandtransistorradioModel GML 268Hi sensitivity9 bandreceiverQuantity 4 800setsPrice US 55 00persetCIFRabatPacking Eachsetispackedinapolybagtheninabox 12setstoacardboardcartonand96setstoawoodencase Delivery Asweneedthegoodsurgently pleasedeliverthemwithin40daysafterreceiptoftheorder Order Payment ByirrevocabledocumentaryL CopenedthroughBankofChinaanddrawnatsightShippingmarks MarkthecaseswithourinitialsTNSinacircle underwhichcomesthedestinationRABATwithordernumberSY2356belowagain Welookforwardtofindagoodmarketforyourtransistorradiosandhopetoplacefurtherandlargeorderswithyouinthenearfutureifthisinitialorderturnsouttobesatisfactory Acknowledgement DearSirs ThankyouforyourOrderNo SY2356forGML 268Hi sensitivity9 bandreceiversandassureyouthatalltheitemsyourequiredareinstock WeconfirmwithyouthefollowingorderfortransistorradiosatthepricesstatedinyourletterofOctober14 DescriptionofArticle Satect brandtransistorradioModel GML 268Hi sensitivity9 bandreceiverQuantity 4 800setsPrice US 55 00persetCIFRabat Packing Eachsetispackedinapolybagtheninabox 12setstoacardboardcartonand96setstoawoodencase Delivery Deliverwithin40daysafterreceiptoftheorder Payment ByirrevocabledocumentaryL CopenedthroughBankofChinaanddrawnatsightShippingmarks MarkthecaseswithyourinitialsTNSinacircle underwhichcomesthedestinationRABATwithordernumberSY2356belowagain Fortheaboveorder weencloseourSalesConfirmationNo 1578induplicate Pleasesignandreturnonecopyforourfileatyourearliestconvenience Thankyouagainforyourorder Yoursfaithfully MichaelBlevins Section3Specimens Case4 Abuyerconfirmsanorderandenclosespurchaseconfirmation SupplementLetter DearSirs Furthertoourdiscussionsthroughfaxande mail wearepleasedtoconfirmhavingpurchasedfromyou330dozensof Dragon BrandTypeCB555RechargeableBattery EnclosedisourPurchaseConfirmationNo 357induplicate Pleasecountersignandreturnonecopyforourfilewithoutdelay WehopeyourreplywillarrivehereatanearlydatesothatwecanopenanL Cinyourfavorintime Ifourfirstorderisexecutedtotheentiresatisfactionofourcustomers itwillundoubtedlyleadtofurtherbusinessandmarkthebeginningofaclosertraderelationshipbetweenus Yoursfaithfully JuleHolberdEncl Asstated Section3Specimens Case5 SellerrejectsanorderLetter4 4 P61 sellerrejectsanorderatadiscountrequestedbythebuyerandproposenewterms makecounter offer sellerrejectsanorderandrequestsanincreaseinquantity SupplementLetter DearSirs BasswoodPlywoodThankyouforyourorderNo 96for6bundlesofBasswoodPlywood3 4 3mm Muchtoourregret wearenotinapositiontoacceptyourorder Youwillunderstandthatthealterationofoneofourstandardsizestoyourspecificationsmeansasubstantialadjustmentofourproductionmethodswhicharebasedentirelyontheconveyorbeltsystem