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Your Street AddressCity, State Zip CodeTelephone NumberEmail Address Month, Day, YearMr./Ms./Dr. FirstName LastNameTitleName of OrganizationStreet or P. O. Box AddressCity, State Zip CodeDear Mr./Ms./Dr. LastName:Opening paragraph: State why you are writing; how you learned of the organization or position, and basic information about yourself. 2nd paragraph: Tell why you are interested in the employer or type of work the employer does (Simply stating that you are interested does not tell why, and can sound like a form letter). Demonstrate that you know enough about the employer or position to relate your background to the employer or position. Mention specific qualifications which make you a good fit for the employers needs. This is an opportunity to explain in more detail relevant items in your resume. Refer to the fact that your resume is enclosed. Mention other enclosures if such are required to apply for a position.3rd paragraph: Indicate that you would like the opportunity to interview for a position or to talk with the employer to learn more about their opportunities or hiring plans. State what you will do to follow up, such as telephone the employer within two weeks. If you will be in the employers location and could offer to schedule a visit, indicate when. State that you would be glad to provide the employer with any additional information needed. Thank the employer for her/his consideration.Sincerely,(Your handwritten signature)Your name typedEnclosure(s) (refers to resume, etc.)(Note: the contents of your letter might best be arranged into four paragraphs. Consider what you need to say and use good writing style. See the following examples for variations in organization and layout.)SampleSeptember 28, 2011 Mr. William JacksonEmployment ManagerAcme Pharmaceutical Corporation13764 Jefferson ParkwayRoanoke, VA 24019 Dear Mr. Jackson:From your companys web site I learned about your need for a sales representative for the Virginia, Maryland, and North Carolina areas. I am very interested in this position with Acme Pharmaceuticals, and believe that my education and employment background are appropriate for the position.While working toward my masters degree, I was employed as a sales representative with a small dairy foods firm. I increased my sales volume and profit margin appreciably while at Farmers Foods, and I would like to repeat that success in the pharmaceutical industry. I have a strong academic background in biology and marketing, and think that I could apply my combination of knowledge and experience to the health industry. I will complete my masters degree in marketing in mid-May and will be available to begin employment in early June.Enclosed is a copy of my resume, which more fully details my qualifications for the position.I look forward to talking with you regarding sales opportunities with Acme Pharmaceuticals. Within the next week I will contact you to confirm that you received my email and resume and to answer any questions you may have.Thank you for your consideration.Sincerely,Lynn A. Johnson5542 H
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