商务英语ppt课件

MemosandMinutes 目录 MemosMinutes Memos Introduction Memo shortformemorandum isasimpleandefficientmessagethatisusedtoremindpeopleofordrawpeople sattentiontocertainmatters Itusuallyomits 省略 theletterhead 信头 salutation 称呼 complimentaryclose 结尾敬语 andsignature 签名 thatarecommonlyusedinbusinessletters Itisefficientbecauseitconveystheauthor sideasquicklytothereader Amemomaycommunicateinformation announcepolicies instruct 通知 employees makerequestsorofferadvice drawone sattentionto吸引某人的注意 Awell writtenmemousuallyconsistsofthefollowingparts Memo orMemorandum Itisthewordwrittenatthetopcenterofthepaper To Itisfollowedbythenameofthereceiver From Itisfollowedbythenameofthesender Date Itisusuallywrittenin MonthDay Year form Itisbetternottowritethemonthinabbreviatedform 缩写形式 简化形式 Subject 主题 Itisthetopicofthememo Itmustbebriefandclear Body Itisthemessageitselfandofftenwrittenbriefly 简短的 Agoodmemobodyusuallycarriesthefollowingfeatures Useaconversationtone Sincethereaderandtheauthorarefamiliarwitheachother youmayuseaconversationaltone Youmayuseordinarywords first personpronouns butitdosen snecessarilymeanthatyoucanbecasual 随便的 withyourwriting Bebrief Asatool 手段 ofefficientinternal 内部的 communication memosshouldbeconcise 简明的 Youshouldavoidredundancy 冗余 inyourmessage Haveasingletopic Aneffectivememousuallydiscussesasingletopic thusthereadermayconcentrateonthesubject AmemoonEASYLines MemorandumTO AllemployeesFrom DanielKramer GeneralManagerDate Marth12 2013Subject EASYLinesEASYlineswereinstalled 安装 twoyearsagotogiveallemployeeseasiertelephoneaccess 联系 toourcustomersandsuppliers 供应商 inotherpartsofthecountry Infact ourcompany sgrowthratehasincreasedsincethen andweattributeatleastpartofthatgrowthtothenewtelephonesystem Assaleshaveincreased sohaveourtelephonebills Unforunately inthepastfewmonthesthosebillshavebeengrowingfasterthansales Itseemsthatafewindividuals 个人 havebeenusingthelong distancelinestomakepersonalcalls Needlesstosay thisabuseoftheEASYLinesmuststop Notonlydoesitreduceourprofits butitalsotiesup 占用 linesthatmightbeneededforbusinesscalls Pleasedoyourparttokeepourcompanyprofitableandhealthy Ifyouabsolutelymustmakeapersonalaccount 账户 Yourcolleagueswillappreciateyourconsideration accessto接近 有权使用attributeto把 归因于needlesstosay不必说tiesup占用 2Amemo MemorandumTo AllemployeesFrom RickSmith HumanResourcesManagerDate Demeber28 2012Subject TimecardsandtimeclockAfterreviewingourcurrentmethodofkeepingtrackofemployeehours wehaveconcludedthattimecardsleavealottobedesired So wewilluseanewsystemonMonday atimeclock Youwillthenjusthavetopunchinandpunchoutwheneveryoucometoandleaveyourworkarea Thenewsystemmaytakealittlewhileforyoutogetusedto butitshouldbehelpfultothoseofuswhoaremakingaNewYear sresolutiontobemorepunctual HappyNewYeartoall 生词和短语 comicbooks连环漫画册 comic本身意思 喜剧的 滑稽的compositionwritingexamples示范作文urgently迫切的 紧急的approaching接近 到来keepingtrackof记录 跟踪了解 情况leavealottobedesired有很多不完善地方 不足之处punchinandpunchout上下班打卡makingaresolutiontodosth下定决心做某事 Amemo P182 poorTo DistrictITmanagersFrom Date TuesdaySubject Ameetingistobeheldat2 00p monMondayattheheadoffice ImprovedTo DistrictITmanagersFrom JackGreen VicepresidentDate Tuesday May21 2013Subject ITmeetingAnITmeetingistobeheldat2 00p monMonday May27 attheheadoffice 总公司 ITmanagersfromdistrictofficesarerequiredtoparticipate whowilldiscusstheimprovement 改进 改善 oftheorganization sITsystems Asystemexpertwillgiveapresentationontheprocedurestheimprovement Seeyouatthemeeting 分析 第一封备忘录缺少必要的细节 如From和Subject后没有内容 同时没有提及会议的具体内容 日期也不完整 第二封备忘录弥补了第一封的不足 而且结尾有针对性 符合备忘录的写作要求 UsefulPatternsandSentences Memos1 Ishouldliketoknowexactlywhatactionhasbeentaken 我想确切地知道采取了什么样的行动 2 Iwouldlikeyoutogivemearecordof 我想请你给我一份 的记录 3 Canyoupleasearrangefor 你能安排 吗 4 Pleasefindoutwhatisgoingon 请查明发生了什么事情 5 Couldyoupleaseensurethat 你能够确保 吗 6 Iamwritingtoremindyouthat 我写信提醒你 7 Ihaveinvestigated asrequestedinyourmemoofMarch2 如您在3月2日的备忘录中所要求的 我调查了 8 Ihavecompletedmystudyof 我完成了关于 的调研 9 Iaminformed toldthat 我被通知 告知 10 Ihaverecommendedthat 我建议 11 Shallwegettogethersometimelaterthisweektodiscuss 这周晚些时候我们能一起讨论 吗 12 Weoughttobethinkingabout 我们应该考虑 Moinutes Itroduction Minutesrefertoasummarized 总结 orcondensed 压缩的 record 记载 ofwhathastakenplaceinameeting Itisawrittenrecordtobekeptforfuturereference 参考 Itmayrecordthepastactivties newdecisions newdicisionandpolices anddescribethedecision makingprocess Well writtenminutesusuallyadhere 坚持 tothefollowingprinciples Startwiththetime dateandplaceofthemeeting Clearlystatewhoattendedthemeetingandwhowasabsent Describewhathappenedatthemeetingindetail Beconcise 简明 andclear Makeacompleterecord Describewhathappenedbriefly Bespecific Beobjective Bettertouseformalwordsandthepassivevoice 被动语态 Minutesofayear endsalesmeeting FireCharger 消防充电器 ExportingCo LtdDate December25 2012Present Dr JackSmith Chair BruceLi CarlBlack LeoBrown AngelWangApologiesforabsence SusanWangTheyear endsalesmeetingofFireChargerExporting 出口 Co Ltd washeldattheMeetingRoom301 1 30p m December25 2012 Themeetingwascalledtoorderandpresided 主持 overbyDr JackSmith OldbusinessNone Salesmanager sreportBruceLi SalesManager reportedtheyear endsaleof100 000items Thetotalrevenue 收益 was 280 000StaffreportCarlBlackpresented 介绍 thereportofthemarketingexpenditure 经费 Atrial 实验性的 advertisingwastobereleased 发布 onJanuary25 2013NewbusinessItwasmovedbyLeoBrown seconded 支持 赞同 byAngelWang thatabout 3 000bespentonthepromotional 促销 effortsonthetargetmarket 目标市场 locatedinArgentina 阿根廷 Adjournment 休会 Themeetingwasadjournedat4 00p m AngelWangSecretary MinutesofameetingoftheMarketingDepartment Date June10 2013Present JohnSmith Chair BruceLi CarlRed MarkBrown StellaWood MarilynChenApologiesforabsence WendyZhangTheregularmonthlymeetingofHuamaoTradingCo Ltd washeldatRoom4008 ImperialHotel 9 00a m June7 2013 Themeetingwaspresided 主持 overbyJohnSmith MinutesTheminutesofthelastmeetingwasapproved NewproposalBruceLireportedthepossibilityofexploringoverseasmarketandhisproposalwasunanimously 一致地 accepted 出席人 缺席人 会议举行的地点 时间和主持人 有关上次会议的纪要事项 有关本次会议新的提议 ResolutionAresolutionwasannouncedbyPresidentJohnSmiththatMr CarlRedwasretiringonAugust1after20yearsofservicetoHuamaoTradingCo Ltd Thewholeteamexpressedtheirdeepappreciationtohimandbestwishesforhishappyretirement Acopyoftheresolutionwasincluded AdjournmentThemeetingwasadjournedat11 00a m MarilynChenSecretary 分析 记录完整 明确 会议的时间 地点及出席人员都介绍得很清楚 主要内容表述清晰 行文流畅 是典型的会议记录 休会时间 记录人 有关决议事宜 Minutesofaresearch developmentmeetingofapublishinghouse ABCLivelyPublishingHouseDate March26 2013Present AmyWilliams Chair KathyGreen LarryJohnson BillTrotter RichardSmith JohnBlackApologiesforabsence DavidLiAmeetingwasheldbytheResearch DevelopmentDepartmentatHiltonHotelat8 00a m March26 2013 ThemeetingwaspresidedoverbyAmyWilliams MinutesTheminutesofthemeetingheldonFebruary24 2013wasreadandapproved SalesrecordAcopyofthepastthreemonths recordisenclosed 出席人 缺席人 会议举行的地点 时间和主持人 有关上次会议的纪要事项 有关销售记录 NewproposalsTwoproposalswerepresentedatthemeeting KathyGreensuggestedachildren sfairytalesprogramandBillTrotterrecommendedasetoffinancingbooksforhousewives ItwasunanimouslyresolvedthatBillTrotter sproposalwasaccepted AdjournmentThemeetingwasadjournedat11 00a m JohnBlackSecretary 分析 条理清晰 表述明确 会议的时间 地点及出席成员介绍得很清楚 主要内容重点突出 一目了然 行文流畅 休会时间 记录人 有关本次会议新的提议 Minutes PoorDate June3 2013Amonthlydirectors meeting 董事会 washeldattheconferenceroomofthecompanytoday Atthemeeting welistenedtothemanager sreportonthestateofbusiness Besides thechairmanmadeaspeechandproposedtogiveagoldmedaltoMr ThomasWangandwereachedaresolution 决议 AnotherimportantthingwedidatthismeetingwastodecideonaninvestmentinHuaxingInternational RayBlair sproposalof 50millionwasapproved Themeetingreacheditsintended 预期的 goal ImprovedMINUTESOFTHEDIRECTOR SMEETINGAdirectors meetingwasheldat3 00p m onMonday June3 2013 attheconferenceroomofthecompany Mr WellsLehmaninthechair Present RexWhite NickSimpson RayBlair LindaChang DenialWebster JamesEvans LilyChenApologiesforabsence None1 ReportThegeneralmanagerreportedonthebusinessconditionofthecompany 2 ResolutionThegeneralmanager sreportgottheconsent 赞同 ofthemeeting ThechairmanmadeaspeechandproposedthatagoldmedalbegiventoMr ThomasWangasarewardforhisindustrious 刻苦的 勤奋的 effortsinservingthecompanyduringthefinancialcrisis Mr NickSimpsonseconded 支持 themotion 意向 请求 3 Decisi