如何组织会议-In EnglishPPT课件

HowtoRunaMeeting SharonAnderson M D AssociateDeanforFacultyDevelopment FacultyAffairs OHSUMay2006 ScottAdams Over11millionbusinessmeetingsareheldeverydayintheU S Managersspend30to70percentoftheirtimeinmeetings Mostprofessionalsattendaround62meetings month with 50 oftheseperceivedasawasteoftime Aproductivemeetingoftopmanagerscoststhousandsofdollarsperhour unproductivemeetingscostmoreOnesuccessfulcompanybannedmeetingsbetween9a m and4p m othershavea meeting freeday eachweek othershavestandupmeetings don tsitdown CharacteristicsofEffectiveMeetings PurposeandgoalsaresetinadvanceAppropriatepeopleareattendingAgenda withtimeframes ispreparedanddistributedinadvanceBackgroundinformationisdistributedinadvance participatoryassignmentsaremadeMeetingisactivelymanagedMeetingendswithwrap up includingactionitemsandassignmentsWrittenminutesaredistributedpromptly 6MainFunctionsofMeetingsJay A HarvBusRev54 43 1976 1 Themeetingdefinestheteam Thosepresentbelong thoseabsentdonot 2 Themeetingiswherethegrouprevises updates andaddstowhatitknowsasagroup 3 Themeetinghelpseachindividualunderstandthecollectiveaimofthegroup andthewayinwhichhis herownandothers workcancontributetothegroup ssuccess 6MainFunctionsofMeetingsJay A HarvBusRev54 43 1976 4 Themeetingcreatesinallpresentacommitmenttothedecisionsitmakesandtheobjectivesitpursues Realoppositiontoadecisionusuallyconsistsof1partdisagreementwiththedecision to9partsresentmentatnothavingbeenconsultedbeforethedecision 5 Ameetingmaybetheonlyoccasionwherethegroupactuallyexistsandworksasagroup andthesupervisorisactuallyperceivedastheleaderoftheteam 6MainFunctionsofMeetingsJay A HarvBusRev54 43 1976 6 Ameetingisastatusarena CommonProblemsandSolutions ProblemParticipantsdon tshowup orParticipantsshowupcoldandunpreparedtoaddresstheissues topics itbogsdownthemeeting SolutionsPrepareanddistributeagendawellinadvanceDistributebackgrounddataandinformationbeforethemeetingMake assignments todoresearchandcompiledata orevenjustthinkaboutanissueThiscreates activeworriers readytoparticipate MeetingRoomArrangementsShoopBL IEEE TheaterStyleLeaderhasgreatpowerbyposition Participationandinterruptionbyaudienceislimited U ShapedStyleEqualityofmembership Nodoubtofwhotheleaderis Goodvisibilityforvisualaids CircleStyleDemocratic equalityisstressed Greatvisibilitybyparticipants Obviousbodylanguage Excellentparticipation CommonProblemsandSolutions ProblemNothingthatweagreedtodointhemeetingever getsdone SolutionsPromptlyprepareanddistributetheMeetingReport minutes withhighlightedactionitemsBesureeachactionitemisclearlytasked who what andbywhen Monitoractivities progressandissueremindersRe assignincompletetasksto doers TheImportanceofMinutes Howessentialwasthemeetingifit snotworthrecording Minuteswillbringnon attendeesuptospeed andremindattendeesofdirectionstakenGoodwaytoremindpeopleoftheirassignments actionitems Markingattendees andthoseexcusedand orabsent isagentlenudgeIncludetime locationofnextmeeting Minutesvs ActionNotes ActionNotesmaybemoreeffectivethanminutes orgoodsupplementtosame CanandshouldbedistributedpromptlyUsedtohighlightfutureactionratherthanpastdebateDon trecordallthenarrative butrecorddecisionsandactionitems tasks SourcesandBibliography JayA Howtorunameeting HarvardBusinessReview54 2 43 57 1976ShoopBL Howtorunaneffectivemeeting www ieee org organizations rab scs Officer Training Presentations Effective Meetings pptWhiteC CenterforParticipatoryChange www cpcwnc org Toolbox tbxmeeting htmlMakingMeetingsMoreeffective https uhr rutgers edu profdev CraumerM Theeffectivemeeting ach