Presentation-Skills英文演讲-展示技巧介绍.ppt

PresentationSkills,3StepstoaSuccessfulPres.,PlanItOrganizemessageandsharpenfocusPrepareItConstructandrefinegraphicsPresentItCommunicatethemessagewithsupportingelements,FindingtheCentralMessage,DontputeverythingrelevantintoajumbleFindasimplebasicpointWriteitdownin1sentenceCheckwhetheritcuttheheartofthemessage,ifnot,reviseit,PlanIt,Examples:“Understandyourbusiness.”“Thistechnologyisthebestforyourrequirements.”“Weneedmoretimetodothisjobright.”,CriteriaforCentralMessage,CheckwhetherthecentralmessageiscorrectlywrittenWhatdoestheaudienceneedtoknow?Whatdoestheaudiencewanttoknow?Whatarethepossiblebenefitsofasuccessfulmeetingforthisaudience?Whatquestionsmighttheaudiencehave?,PlanIt,BuildYourCase,AssumeyouraudienceisnotpreparedtoacceptyourmessageThepurposeofthetalkistomovethemtoyourpointofviewOrganizethemessagesusingPyramidPrinciple,PlanIt,BuildingtheCase,ThepyramidhasbeenformedEnrichitwithBulletpointsChartsGraphsOrganizethetalkfirst,thenputdetailsin.,PlanIt,PreparingfortheTalk(PPT),UsethestandardcompanyformatDonotchangeformat,itsdesignedtoforavarietyofuses.Alluseoneformatwillgiveothersafeelingofbeingconsistent.,PrepareIt,PreparingfortheTalk(PPT),DontassumeyouneedthesoftwaretomakeyourpresentationLapVisualEachonegetacopy.GoodforcomplexdatasheetandchartswhiteboardsGoodforincreasinginteractivityamong15orfewerpeopleOn-screenpresentationPolishedandsuitableforlargeaudience,mostcommonlyused,PrepareIt,DontOverdueIt,Visualsarenotyourpresentation.LessismoreJustprovidethecluestothemessagetoraiseinterestandattractattentionProjectedvisualshaveseverelimitsMustbereadfromadistanceMustbesimpleandboldComplexgraphsandchartsaresuitabletobeputinaprintedform,PrepareIt,Template,Althoughwecandosomecustomization,thereareafewthingsthatweshouldnotchange:BasicformatofthecompanytemplateTrytouseArial(TimesNewRomanandBodoniaregoodforprintedorLightcoloredpaperversions)Logo(size,color)Minimum“point”offontsize,PrepareIt,24,20,BulletPointText,DontuselongpassagesoftextReadingwilltakeaudiencesattentionPleaserefertothenext2slides,PrepareIt,BulletPointText,DonotpresentwholemessageonslideMerelyprovidescluestothemessageDontputtoomanypointsinthesameslideSuggestionisnomorethan5Ifpointsaremorethan5,arrangethemintomoregeneralpointstocutthemdown,PrepareIt,BulletPointText,ItsOKtorepeatslides.LettheaudiencefeelthelogicalflowwouldbefineIflongpassagesmustbeused,typeinboldandlargefontMakesureitsworthreadingfortheaudience,PrepareIt,UsingCharts,ChartsmustbereadDontmakethemtoocomplicated!ConveyinformationisnecessaryTheypresentinfoinawaythatseasiertounderstandComplexchartsofsimpleinfoarefailures.SimplechartsofcomplexinfoareachievementsIfcomplexchartsmustbeusedsuggesttoputtheminprintedversion,PrepareIt,Presenting,WeoftenuseaPPThopingthatitwillpresentitselfUnlessextremelywellmadeandincludesalltheinfo,itwillnotstandonitsownRecordyourcommentinthefile.Addyourcommentsinthespeakersnotesection,PresentingIt,Rehearsal,NotnecessarytostandandpretendtobeinaconferenceroomDontskiporskimovertheintroandsummaryNeedtobespokenaloudTimeitAtleasttwice,PresentingIt,Rehearsal,RecordyourselfandplayitbackToorushedortooslowDistractingwordsandphrasesIncorrecttimingLogicalflownotclearEtc.,PresentingIt,Talkthetalk,SpeaklowerandslowerthannormalWatchyourtoneofvoiceDeliveryourpresentationwithconfidence,PresentingIt,SpeakingTips,DontreadyourslideOnewaytopreventthisisONLYprovidecluestothemessageontheslide.ExplaintheslidesMaterialsshouldpromptthequestionsfortheaudienceMakethetalkmeaningfultotheaudience,PresentingIt,Transition,Transitionfirst,thenchangeslideWhenchangingslides,payattentionto:ContinueeyecontactwiththeaudienceasyoufinishdiscussingthepreviousslideHoldtheeyecontactasyoumakethetransitiontothenextslideBequitestoptalkingasyoureplacetheoldvisualwiththenewoneMakeeyecontactoncemoreasyoubegintotellthestoryofthenewvisual,PresentingIt,Changingyourownslides,DependsondifferentsituationsSomeoneelseisrunningslidesforyouSomeonestepsinduringyourpresentationSomeonewhohaspreviewedthemtrlandshowsgreaterfamiliaritythanyouIndicatewhichslideyouaregoingtoAllowsometimeforaudiencetoabsorb,PresentingIt,TipsforPresenting,Whoarethecriticaldecisionmakersoftheaudience?Whosideasmattersandwhataretheirneedsandpriorities?Whoaretheinfluencerandmaymakerecommendationstothedecisionmaker?Whoareyouallies?Whowillbuyinyouideas?,PresentingIt,TakingQuestions,RepeatingquestionsAllowseveryonehearthequestionCheckunderstandingGiveyoutimetothinkTheyarentallwinnersDonotcongratulateeveryquestionerthebrillianceofhisinquiryBeDirectBegintheresponsewithasimplesentence.,PresentingIt,TakingQuestions,PlanyourtimeAdvancedpresentationsQGoodtone;Memorizingthepresentation;Andfinallyknowinginsideandoutaboutthetopic;,Howtomakeapresentation?,Whatisimportantforpresentation?,Thematerialofyourpresentation;Visualaids;Yourvoice;Bodylanguage;Yourappearance;,Preparation,PreparethestructureoftheTalkcarefullyandlogically.Whatare:theobjectivesofthetalk?themainpointsyouwanttomake?Writeoutthepresentationinrough.Neverreadfromascript,butyoucanusecuecards.Rehearseyourpresentation.,Makingthepresentation,Greettheaudienceandtellthemwhoyouare;Keeptothetimeallowed;Sticktotheplanforpresentation;Unlessexplicitlynotto,leavetimefordiscussion;Askifthereareanyquestionsattheendofyourpresentation;,telltheaudiencewhatyouaregoingtotellthem,thentellthem,attheendtellthemwhatyouhavetoldthem.,Goodpresenta-tionsformula,Delivery,Speakclearlyandbenatural;Deliberatelypauseatthekeypoints;Useyourhandtoemphasizepoints;Lookattheaudience,butdontfixonanindividual;Dontfacethedisplayscreenandtalktoit;Avoidmovingtoomuch;,VisualAids,Keepitsimplethough;SlidesorOHPsshouldcontaintheminimuminformationnecessary;Avoidusingadiagrampreparedforatechnicalreportinyourtalk;Usecoloronyourslidebutavoidorangeoryellow;Roomlightingshouldbeconsidered;,Finally,Enjoyyourself,Presentationskills,Exampleanswer,Hello,everyone.ImanundergraduatestudenthereatNankaiUniversityandImhappyIwasaskedtotellyousomethin