时间管理培训TimeManagement

TimeManagement:HandlingMultiplePriorities,Thiscoursewillhelpyou:,UnderstandmythsabouttimemanagementIdentifyyourpersonalattitudestowardtimemanagementDiscusskeystepsinplanning/prioritizingRecognizeinternal/externaltimewastersUtilizetimemanagementtoolssuchas“todo”listsandtimediaries,ThePresent,YesterdayisHistory.TomorrowsaMystery.ButTodayisaGift.ThatsWhyTheyCallit,TimeisaNon-renewableresource.Onceitsgone,itisgone.Youllneverseethismomentagain.Controlyourtime=controlyourlife.,Time,time,time,Wehavemanysayingsabouttimeandtheymakegoodpoints:Timeismoney-itisavaluableresourceThereneverenoughtimetodoajobright,butalwaystimetodoitover-weshouldnotrushthroughourworkattheriskoferrorIfyouwanttime,youmustmaketime-weneedtoallocatetimeaccordingtoourprioritiesAjobwillfillallofthetimeallocatedforit-poorplanningandprocrastinationaretimewastersHavethetimeofyourlife-goodtimemanagementwillallowyoutofulfillyourpersonal/professionalgoals,86,400,Eachdayyourbankdeposits$86,400inyourcheckingaccount.Theresjustonecatch.Youhavetospenditallinoneday.Youcantcarryoveranymoneytothenextday.Whatwouldyoudo?,Everysecondcounts,Spendeverysecondinanefficientandeffectiveway.Ifyoufailtousethedaysdeposits,thelossisyours.Weallhavetimetoeitherspendorwasteanditisourdecisionwhattodowithit.Butoncepassed,itisgoneforever(BruceLee).,RealizetheValueof:,ONEYEAR,askastudentwhofailedagrade.ONEMONTH,askamotherwhogavebirthtoaprematurebaby.ONEWEEK,asktheeditorofaweeklynewspaper.ONEDAY,askadailywagelaborerwithkidstofeed.ONEHOUR,asktheloverswhoarewaitingtomeet.ONEMINUTE,askapersonwhomissedthetrain.ONESECOND,askapersonwhojustavoidedanaccident.ONEMILLISECOND,askthepersonwhowonasilvermedalintheOlympics.,Mythsoftimemanagement,Withbettertimemanagement,youcanfindnewtimeduringtheday.Everyoneislimitedtoonly24hourseachday.Effectivetimemanagementisthesameforeveryone.Timemanagementisuniqueforeachpersonbecauseeachpersonhasdifferentprioritiesandgoals.Activityisgoodinitself.Beingbusyisnotthesameasbeingeffective,iftimeisspentonlowpriorities.,Mythsoftimemanagement,Timemanagementisacomplexsubject.Thebasicprocesshasonlyfivemajorsteps.Onceyoulearnthebasicsoftimemanagementyouautomaticallymakebetteruseofyourtime.Youhavetoactuallyusetimemanagementtechniquesconsistently.Goodtimemanagersarebornnotmade.Somepeopleseemtobemorenaturallyorganized,buteveryonecanlearntomanagehis/hertime.,Timemanagementprocess,SetyourownprioritiesPersonalprofessionalDetermineyourgoalsforeachpriorityPlanthestepsforgoalattainmentAllocatetimeappropriatelyforeachstepUsetimemanagementtools/techniques,Step1:Setpriorities,Areyouunsurewhatisimportanttoyou?ThinkaboutwhatyouwoulddoifyouonlyhadonemoreyeartoliveYoucantdoeverything:ThinkaboutwhatyouwouldliketoaccomplishThinkaboutwhatregretsyoumighthavefornotaccomplishingsomething,Step2:Setgoalsforeachpriority,SpecificMeasurableAchievableRelevantTimely,Step3:Planforgoalattainment,Planningisbringingthefutureintothepresentsoyoucandosomethingaboutitnow.AlanLakein,timemanagement“guru”,Obstaclestoplanningwork,Unfortunatelyweoftenencounteranumberofobstaclesinplanningourwork:OthersplansandprioritiesLackofsolidplanningskillsTimerequiredforgoodplanningPressureofotherworkAbsencesofexamples,iftheprojectisnewTimewasterssuchasprocrastinationInterruptionsTrytoanticipateobstacles,soyoucanworkaroundthembeforetheybecomeproblems.,Poorplanningconsequences,Despiteobstaclesweshouldmakeplanningaprioritytoavoid:DecreasedproductivityDissatisfactionamongcoworkersMisunderstandingsandconfusionPressurefromothersPoorworkquality,accidents,errorsWastedtime/resources,Planning,thestartingpoint,Forallmajortasksyoushouldconsider:Whyisthejobnecessary?Whatsitspurpose?Whatgoalsdoyouwanttoachieve?Whenisbesttimeofdayorscheduletodoit?Whereisthebestlocationtodoit?Whowouldproducebestresults?Istrainingneeded?Howshoulditbedone(traditional/innovative)?Wecanmakemoreefficientuseofourtimebyschedulingcertainactivitiesatcertaintimeoftheday.,Step4:Plantoallocatetime,Visualizetheendresult:yourgoalEstimatethetimerequiredBreakthewholeintopiecesDevelopascheduleCheckyourprogressagainstyourtimeestimateRefinethescheduleifneededAnticipate/allowforpossibleproblems,Step5:Timemanagementtoolsandtechniques,Use“todo”listsforplanningCreateatimediarytotrackwhereyourtimeactuallygoesBecomeawareofyourexternalandinternaltimewastersandavoidthemPulverizepaperwork,Useaplannereffectively,Computer,PDA,Diaryetc.Selecttheoneyoullcarrywith.Keepallofyourcalendarsononesystem.Atthebeginning,recordprojectduedates,reportdeadlineetc.Haveaplacetostorenotes.Eliminating“floating”paper.Usepencilbecausescheduleschange.Keepithandy.EncouragegroupuseofGroupwise.,The“todo”list:apowertool,UseitasamasterplanningtoolUseannual,monthly,weeklyversionsStatisticsproveyoullbemoreproductiveItsavisualscheduleItactsasreminderItgivesdirectionYougetsatisfactionwhenitemsarecrossedoff,Getthingsdone,Allowforemergencies,dontoverbookSchedulethemostchallengingtaskswhenyouaremostalertKeepyourgoalsinmind.Focusanddontgiveup.Evaluateyourprioritiescontinuouslyduringthedayandalwaysworkonthemostimportanttaskfirst,Settingpriorities,Prioritizingisidentifyingtheappropriatevalueandorderofevents.80/20RuleInanylistoftasks,80%oftheimportanceliesin20%ofthelist.Importantv.s.urgentIsthetallfull?Putthebigrocksinfirst!Thereisalwaysroomsformore.,ABCsystem,Decisions,decisions,decisions.Breakoverallgoalsdownintomanageableactivities.Listtheactivitiesinpriorityorder.LabelthehighpriorityactivitiesA,lowerprioritiesB,lowprioritiesC.DotheAsfirst!,Conquerprocrastination,Fearofsuccessandfailure.Dividealengthytaskintosmaller,shorterparts.Setadeadline.Dothemostunpleasantpartfirst.Pacing:runningwithsomeoneahead.Developaconditionedresponsetothetasks.Makeagameofit.Buildinrewards.,Externaltimewasters,Beawareofwaysothersortheenvironmentwasteyourtime:Interruptions,especiallyemailOfficesocializingToomanymeetingsUnscheduledvisitorsPoorworkenvironmentUncleargoalsTryingtogetotherscooperationBureaucratic“redtape”Othersyoucanthinkof_,Internaltimewasters,Beawareofwaysinwhichyouwasteyourowntime:ProcrastinationLackofplanningLackofprioritiesIndecisionSlowreadingskillsPhysicalormentalexhaustionNotbeingabletosay“no”MessyworkareasLowmotivationOthersyoucanthinkof_,TOSSpaperwork/email,Trimremoveyourselffromexcessemail,mail,memo,newsletter,andmagazineroutingsOutsourceimmediatelythrowitaway,passiton,putitinaticklerf