商务英语写作PPT课件

.,1,Chapter7Shipment,LearningObjectives:Identifythedifferencebetweenshippinginstructionsandshippingadvice.Understandthenecessityofbookingshippingspaceinadvance.Knowthecorrecttreatmentofthenon-deliveryofthegoods.Mastercertainproceduresofshipmenteffecting.Transshipmentandpartialshipments,.,2,Backgroundinformation1.ShippingadviceVsshippinginstructionsBeforeshipment,thebuyersgenerallysendtheirshippingrequirementstothesellers,informingthepacking,shippingmark,modeoftransportation,etc.,knownastheshippinginstructions.,.,3,Ontheotherhand,thesellersusuallysendanoticetothebuyersimmediatelyafterthegoodsareloadedonboardtheship,advisingthemoftheshipment,especiallyunderFOBorCFRterms.Suchanoticeisknownastheshippingadvice在货物装出之前,进口商可向出口商发出装船指示,即shippinginstructions,指示一些装船注意事项.另外出口商在装船后,应立刻给以装船通知,即shippingadvice,告诉买方装船的相关内容.,.,4,2.VariousactivitiesforshipmentShipment,oneoftheindispensabletermsofsalescontract,signifiesthesellersfulfillmentoftheobligationtomakedeliveryofthegoods.Inpractice,shipmentinvolvessuchproceduresasclearingthegoodsthroughthecustoms,bookingshippingspaceorcharteringaship,completingshippingdocumentation,dispatchingshippingadvice.,.,5,Therearethreepartiesinvolvedinthemovementofgoods:theconsignorortheshipper(whosendsgoods),thecarrier(whocarriesthegoods),andtheconsignee(whoreceivesthegoodsatthedestination),.,6,.UrgingtheDeliveryoftheGoods,一.Languagepointsofthespecimenletter1.afaxeddatedNov.7,askingabout2.woolensheeting3.originallyscheduledfor15,Nov.4.Itsapitythat5.beinurgentneedof6.yourdeferring/delayin7.causesbinconvenience,.,7,8.fulfilltheorder9.supplythegoodsintime10.doonesutmosttodeliverthegoods二.Howtowritealettertourgethedeliveryofthegoods1.remindtheselleroftheoriginalscheduleforshipment.2.explainwhyyouurgethedelivery.3.inquireaboutthereasonofdeferringindelivery.4.hope(forpromptdelivery).,.,8,.ShippingAdvice,一.BackgroundinformationThesellersusuallysendanoticetothebuyersimmediatelyafterthegoodsareloadedonboardtheship,advisingthemoftheshipmentoftheorderedgoods,thesteamer,thesailingdate,packingconditions,andtheshippingdocumentsenclosed.,.,9,二.Languagepointsofthespecimenletter1.takethepleasureindoingsth2.underthecontract3.dispatchperSS“EastWind”sailingfromto4.assuresbof5.thegoodsreachingyouingoodcondition6.bepackedinspecialcontainer,.,10,7.on/uponarrival8.anycomplaintsasto9.notifysthtosb10.theshippingcompany11.enclosedpleasefind12.shippingdocuments13.consignment14.non-negotiablebilloflading,.,11,mercialinvoice16.certificateoforigin17.certificateofquality18.packinglist19.insurancepolicy20.surveyreport21.theshipmentwillreachyouingoodorder,.,12,三.Hrmthedispatchoftheorderedgoods(statingthesteamer,sailingdateandports)2.askforimmediateexaminationoftheshipmentandquicknotificationofanypossibledamage.3.callattentiontotheshippingdocumentsenclosed.4.hope.,.,13,.BookingNecessaryShippingSpaceinAdvance,一.BackgroundinformationIftheconsignorisinurgentneedofdispatchingtheorderedgoods,andtherearefewvesselssailingforthedestinationport,itisoftennecessarytowriteore-mailtheshippingcompanytobookshippingspaceinadvance.二.Languagepointsofthespecimenletter1.asarule2.vessels,liners,trampsarefewandfarbetween.,.,14,3.shippingspacewillbefullybookedup4.weareapproachingyouto5.weshallhighlyappreciateitif/itwillbehighlyappreciatedif6.shipthegoodsinonelot7.on/about15May8.beinapositiontodo9.offersbtheshippingspaceforthewholelot,.,15,10.favorsbachanceofdoingsth11.makepartialshipmentsofthegoods.12.takegoodconsiderationof13.letushaveyourfavorablereply三.Howtowritealettertobookshippingspaceinadvance1.explainwhyyouwishtobookshippingspaceinadvance(e.g.urgentneedofdispatching,fewvessels,etc.),statingthepurposeofwriting.,.,16,2.advisehowyouwishtobookshippingspace(shippingthegoodsinonelotormakingpartialshipments,dateofshipmentandquantityofshipment)3.hope,.,17,.ShipmentPackingandShippingMarking,一.BackgroundInformationAsarule,beforetheorderedgoodsareshipped,thebuyerwillgiveshippinginstructionsastotheshipmentpackingandshippingmarks.Packingplaysanimportantroleinproductsales.Normally,packingcanbeclassifiedintoshippingpackingandsalespacking.Theformerisalsotermedasouterpackingorbigpacking,whilethelatterisalsocalledinnerpacking,smallpackingordirectpacking.,.,18,ShippingMarkisamarktoidentifythegoodsorcargoes.Sothatgoodscanbeidentifiedeasilyandfaster.TheshippingmarkisoneoftheimportantdescriptionontheBillofLading,InvoiceandPackinglist.ItusuallyisaDiamondshapedwiththecompanysnameortheconsigneesnameonit.,.,19,运输标志是指在运输包装上用文字图形和数字制作的特定记号和说明事项,其作用是在保管装卸运输过程中便于识别货物,防止错发错运,并便于收货人收货.运输标志俗称唛头(SHIPPINGMARK)一般由三部分组成1图形和文字字母2目的港名称3件号,.,20,标准唛头:是国际标准化组织(ISO)规定的,它由4行组成,每行不得超过17个英文字码.例如:SMCO-收货人(consignee)NEWYORK-目的港(地)(nameofdestination)95/CNO.:345789-合同号(或订单号,发票号等)(referenceno.)NO.2/100-批件号(分母表示整批的数量)(No.ofpackage),.,21,Packingmarkisclassifiedintoindicativemarkandshippingmark.指示性标志(Indicativemark)用以引起搬运工人及开箱拆包工人的注意,这种标志常用文字,如Poisonous(有毒);Explosive(爆炸物);Inflammable(易燃物品);HandlewithCare(小心轻放)等.,.,22,有关包装的词汇:Packingcharges包装费用Packingcost包装成本Packingmark包装标志Packingservice包装服务Packingmaterial包装材料Packingspecification包装规格,.,23,Packinglist装箱单Exportpacking出口包装Customarypacking习惯包装Improper/faultypacking不良/当包装Particularpacking特定包装Neutralpacking中性包装Seaworthypacking适航包装Waterproofpacking防水包装,.,24,用于包装的容器有:Bag袋,包Bale布包Barrel琵琶筒Box盒,箱Can/tin听,罐头Case箱Cask木筒,.,25,Carton硬纸箱Crate板条箱Drum铁皮圆筒Keg小圆筒Polybag塑料袋Sack/gunnybag麻袋Woodencase木箱,.,26,Usefulexpressionsforpacking,Tobepackedbystrongmaterials,suitableforlongdistanceoceantransportationandwellprotectedagainstdampness,moisture,shock,rustandroughhandling.TheSellershallbeliableforanydamagetothegoodsonaccountofimproperpacking.,.,27,Eachcartonshouldbeproperlysealed.每个纸箱必须适当封好.Inordertoavoidthemovementinsidethecases,plasticmoldingsshouldbepaddedwithineachcase.为了避免货物在箱子里面移动,箱内必须用塑料垫衬填充.Wetrustthatyouwillgivespecialcaretothepackinginordertoavoiddamageintransit.我们相信你们会特别注意包装,以避免运输途中的破损.,.,28,ShippingMark:TheSellershallmarkoneachPackagewithfadelesspaint,thepackagenumber,grossweight,netweight,measurementsandthefollowingshippingmark:,.,29,.,30,.,31,.,32,.,33,.,34,二.Languagepointsofthespecimenletter1.invite/callononesattentionto2.chinawarefordinnerservice瓷餐具porcelain瓷器3.bedueon15December十二月十五日到期4.withstand5.roughhandling粗暴装卸6.wellpacking妥善包装7.reducethelosses减少损耗,.,35,8.packthegoodsinwoodencases9.beddedwithfoamedplastics10.markthecaseswithourinitials11.“fragile,handlewithcare”易碎,小心轻放”12.indelible/fadelesspaint13.runoff脱落14.blur模糊15.dampness受潮,rubbing摩擦,.,36,三.Howtowritealettertogiveshippinginstructions(regardingpackingandshippingmarks)1.urgethedeliveryofthegoodsyouordered.2.giveshippinginstructions(requirementofpackingandshippingmarks).3.hope,.,37,.Non-deliveryoftheMetalBoxContainingToolKitandAccessaries,一.BackgroundInformationNon-delivery(提货不着)referstothecasethattheorderedgoodsfailtoreachthebuyer.Whenithappens,thebuyerusuallylodgesaclaimwiththeseller,theshippingcompanyortheinsurancecompany(dependingonwhoisresponsibleforthenon-delivery).Andthesellerwilloftentakeconcreteactionstocopewithsuchsituation,insteadofmerelyshakingoffresponsibility.,.,38,二.Languagepointsofthespecimenletter1.non-deliveryofthegoods未交货,提货不着.2.feelregrettableto./regretto3.portofdestination4.packinglist5.thewholeconsignment整批货物6.chiefsupervisor主管人员7.fallwithinonesresponsibility属于某方责任范围比较Electricalgoodsfallwithinourscopeofbusiness电器产品属于我方的经营范围,.,39,8.insurethegoodsagainstTPNDrisksTPND:theft,pilferageandnon-delivery偷窃与提货不着险9.lodge/file/raiseaclaimagainstthisTPNDwiththeinsurancecompany10.bringsthtoastandstill使陷入停顿11.withtheviewof为了目的Vsinviewof鉴于12.airfreight航空运费13.thecostwillbebornebyVsthecostwillbeononesaccount成本由某方承担,.,40,14.takedeliveryofthegoods提货三.Howtowritealetterregardingnon-deliveryofthegoodsonthepartoftheseller1.expressregrettolearnthenon-deliveryofthegoods.2.explainwhyyouarenotresponsibleforthenon-delivery.3.suggesthowtolodgeaclaim(withtheinsurancecompany).,.,41,4.informwhatactionyouvetakentohelpormakeupforthesituation(e.g.sendanothermetalbox),andtherelevanttermsandconditions(theextracostwillbebornebythebuyer).,.,42,Exercises,.TranslatethefollowingsentencesfromEnglishintoChinese.1.SpecialinstructionshavebeengiventoourdispatchdepartmenttosendyourordersonAugust15andSeptember15separately,asspecifiedinyourletterofJuly15.我方已给发货部门发出特别指示,按照你方7月15日来信要求,将你方所订货物于8月15日及9月15日分别发出.,.,43,2.Wewishtostressthatshipmentmustbemadewithintheprescribedtimelimit,asafurtherextensionwillnotbeconsideredbyourend-users.我方希望强调,一定要在规定的时间范围内发货,因为我方用户不会考虑进一步延期的问题.3.Itisnotnecessarytoindicatethenameandaddressoftheconsigneeoneachpackage,sinceshippingmarkscomprisethe