minutes of meeting(会议纪要).ppt

,TheMinutesofMeeting会议纪要,EXAMPLETIPSQUESTIONS,contents,INTRODUCTION,INTRODUCTION,WHY,WHO,WHAT,HOW,WHYWENEEDMEETINGMINTUES?,tocreatearecordofwhattookplaceinthemeetingtoremindthoseatthemeetingoftheactionstheyneedtotakeafterthemeeting.,WHOWRITETHEMEETINGMINTUES?,WHATSHOULDBEINCLUDEDINMEETINGMINTUES?,thetimeanddateofthemeeting,whereitwasheld,andwhochairedit.thenamesofallthoseattendingthemeetingandofthosewhosenttheirapologiesforabsence.theagendaitemsdiscussedandalldecisionsreached.thetimeatwhichthemeetingendedthetime,dateandvenueofthenextmeetingtheactionswhichneedtobetaken,bywhomandbywhatdatethenameoftheminute-taker,his/herroleandthedateonwhichtheminuteswerewritten,Whenwritingminutes,weneedtousereportedspeechaswellasarangeofreportingverbs.,EXAMPLE,Heading,Mainbody,Ending,1,EXAMPLE,FranzeCo.MonthlyBoardMeetingMeetingcalledtoorderat12:00p.m.on13February2013atRoom1211byCEOTaylorCooperMemberspresent:TaylorCooper,CEOLoganShafter,CFOMorganEly,SeniorVicePresident,MarketingElyseChan,SeniorVicePresident,EngineeringJoyceComer,SeniorVicePresident,ConsultingLindsayRogan,CommunicationStrategistMembersabsent:(none),TheHeadingMeetingTitleNameofCommitteeMeetingDateTimeMeetingLocationMembersPresentMembersAbsentASPRECISEASPOSSIBLE,EXAMPLE,Approvalofminutes:Motion:Approveminutesfrom14January2013boardmeetingVote:MotioncarriedResolved:Minutesfromthemeetingon14January2013approvedwithoutmodificationBusiness:MotionfromMorganElytosubmitthelatestissueofcompanynewsletter,TheNewswire,fornationalawardVote:10infavor,0opposed,0abstainedResolved:MotioncarriedMotionfromShaneHaletoattain10%moreengineeringmaterialsforcompanyVote:4infavor,6opposedResolved:Motionfailed,MainBodyAgendaDiscussedDecisionsReachedCREATEANOUTLINEACCORDINGTOTHEAGENDAOFTHEMEETINGFIRST,EXAMPLE,“Meetingadjournedat1:14p.m.byCEOTaylorCooper”MandyBrown(Secretary)13February2013,Ending：AdjournmentofMeetingSignatureoftheminute-taker,TIPS,TIPS,Usereportedspeechandconverttheactualwordthatpeopleuseintoarecordofwhatwassaid.Makesureyouhavethecorrectnamespellings,contactemailaddresses,andtelephonenumbers.Minutesneedheadingssothatreaderscanskimfortheinformationtheyneed.,TIPS,DontincludeanyinformationthatwillembarrassanyoneDousepositivelanguage.Ratherthandescribingthediscussionasheatedorangry,usepassionate,lively,orenergetic-allofwhicharejustastrueasthenegativewords.,QUESTIONS,QUESTIONS,1.SequencingQuestions,Title,Presiding,Present,Absent,ItemsofDiscussionAndBusiness,Adjournment,Recorder,Title,Presiding,Present,Absent,ItemsofDiscussionAndBusiness,Adjournment,Recorder,2.Convertthesentencesindirectspeec