商务英语_Unit__business_meetingPPT课件

1、 Unit Overview By studying this unit, you are expected to: learn about the key factors that lead to productive business meetings; understand a business meeting invitation letter; know about the preparation work of business meetings and discuss some work in detail; write minutes at business meetings.

2、 Unit 5 Business Meeting Unit 5 Business Meeting Unit 5 Business Meeting Task 2 Task 1 Unit 5 Business Meeting Task 1 Look at the picture on Page 71. Tick the people and things you can find. 1. laptop 2. presenter 3. marker 4. minutes 5. written material 6. whiteboard 7. participant(s) 8. chairperso

3、n Unit 5 Business Meeting Task 2 The following are five types of meeting rooms. Discuss with your classmates the special function of each type. A. This kind of meeting room is chosen when the speaker needs to use a projector and a laptop, and the participants need to have discussion in groups. B. Th

4、is kind of meeting room is commonly used to hold international or nation-wide meetings where high-level political or economic heads gather to discuss important issues. C. This is a meeting room with online conferencing equipment, which enables companies to keep in touch with employees, business cont

5、acts or clients in other places without spending too much time or money on traveling. D. This type of meeting room can only hold a few people. It is used for the routine meetings of small departments or project teams. E. This kind of meeting room is suitable for formal lectures. Rows of conference t

6、ables with chairs facing the stage in the front provide writing space for each attendee. Starting Point Text Understanding the Text Activity 1 Dealing with Language Focusing On Grammar Setting Activity 2 Unit 5 Business Meeting Unit 5 Business Meeting Setting: Nova Cosmetics is planning to hold a me

7、eting concerning its China market sales. The organization group should be clear about the key factors to ensure the meetings success. Unit 5 Business Meeting Starting Point Task 1 Work in pairs. Here are some characteristics of successful business meetings. First rank them in the order of importance

8、. Then compare your list with your partners and explain why you rank them in this way. A well-designed agenda Clear objectives which are known to everyone Respect for the time planning A good chair who ensures everything under control Well-prepared written materials Unit 5 Business Meeting How to Ho

9、ld Productive Business Meetings Business meetings are one of the most important ways for participants to communicate within a team or organization. Communication is usually essential if work is to be done effectively. It allows for the exchange of ideas and information, for the agreement and setting

10、 of goals, and enables plans to be developed in order that work is not duplicated, missed or done inefficiently. So, how can you hold fruitful and successful business meetings? Unit 5 Business Meeting Before a meeting, you should: Be prepared. Meetings are work, just as in any other work activity. T

11、herefore, the more preparation you have done, the better the results you can expect. Set an agenda. A list of the topics to be covered during the course of a meeting can play a critical role in its success. It shows participants what they need to prepare for and what the goals of the meeting are. Un

12、it 5 Business Meeting During a meeting, you should: Remember time keeping. In these days of faster and more flexible business practices, everyone always has plenty of work on their to-do list. Often employees are reluctant to take time out to attend a meeting because they feel it will be a waste of

13、time. However, if the meeting starts and ends on time and covers the items on the agenda, people will feel the meeting is an effective use of time. Maintain focus. Meetings can easily go off track and end up without achieving any goals. Both the chairperson and the participants must actively work to

14、 keep meetings focused on the agenda. It is the job of the chairperson to ensure that a meeting does not drift off track, but all attendees also have responsibility to stick to the point when they are speaking. Unit 5 Business Meeting After the meeting, you should: Take minutes. The minutes taker sh

15、ould write up the minutes and circulate them to all participants. Participants should read the minutes carefully so that they will be able to affirm or correct what has been recorded and take actions accordingly before the next meeting. Unit 5 Business Meeting Understanding the Text Task 2 Complete

16、the passage that summarizes the text. To hold successful business meetings, a few things should be taken care of. Before a meeting, 1. can ensure the better results. And the organizer can show the participants the list of topics to be covered by 2. _. During a meeting, usually two things may largely

17、 affect the meeting process. Firstly, the participants wont feel the meeting is a waste of time if they have good 3. _. Secondly, everyone should 4. _ by sticking to the point. After a meeting, the 5. _should be circulated to all the participants for affirmation. being prepared setting an agenda tim

18、e keeping maintain focus minutes Unit 5 Business Meeting Task 3 Answer the questions with the information you find in the text. 1. Whats the text about? It is about the tips on how to hold successful business meetings. 2. Why are meetings like any other work activity? Meetings are like other work ac

19、tivities because the more preparation you have done, the better results you can expect. 3. What does agenda mean? It means “a list of the topics to be covered during the course of a meeting”. 4. What needs to be done to keep meetings focused? The chairperson needs to ensure that a meeting does not d

20、rift off track, and all attendees should make their speeches sticking to the point. 5. Whats the function of meeting minutes? By reading the minutes, attendees will be able to affirm or correct what has been recorded and take actions accordingly. Understanding the Text Unit 5 Business Meeting In ord

21、er to prepare for the China market sales meeting, the Nova Cosmetics employees are being trained in how to hold effective business meetings. Work in pairs. One gives suggestions based on what you have just learnt, and the other makes corrections if you dont agree. Unit 5 Business Meeting Dealing wit

22、h Language Task 4 Find words or phrases in the text which match the following meanings. 1. the act of giving or taking one thing in return for another 2. to talk about other business not listed on the agenda 3. to spread information, thoughts or feeling so that it is satisfactorily received or under

23、stood 4. aim, target 5. not in a productive manner 6. to pass something from person to person or place to place 7. to start doing something 8. using the time without any waste exchange go/drift off track communicate goal inefficiently circulate take action effective use of time Dealing with Language

24、 Task 4 Find words or phrases in the text which match the following meanings. Dealing with Language Unit 5 Business Meeting Task 5 Complete the conversation with the correct form of the words and phrases in Task 4. Dealing with Language A: Did you see the notice that is being 1. _ in the office? B:

25、Do you mean the one about the meeting tomorrow? Yeah, I saw it. A: Im still not sure of what the meeting is about. B: Um were supposed to brainstorm ideas for better sales strategies. A: Again? I hate those meetings! Poor sales analysis, ineffective 2. _ of ideas and discussions. everybody talks, sh

26、outs, complains and some 3. _. It lasts forever! Do you remember a single meeting that has reached its 4. _? Its so 5. _that I feel its just a waste of time. A: At least people are 6. _, and we did put together some useful proposals last season. B: So what? Beautiful plans but nobody 7. _! A: Come o

27、n, Jack, you should be positive! After all, our powerful new head will chair the meeting tomorrow. I believe that it will be a(n) 8. _ . circulated exchange go/drift off track goal(s)inefficient communicating takes action effective use of time Unit 5 Business Meeting Task 6 Translate the sentences.

28、Key words and phrases are in brackets. Dealing with Language 1. It is critical for the success of a meeting that the organizers and the key leaders set clear and realistic goals. (关键的，目标) 会议组织者和主要领导应设定清晰而切实可行的目标，这对于会议的成功至关重要。 2. Nowadays secretaries usually circulate the minutes of meetings and repo

29、rts via e- mail . ( 传阅，会议记录) 如今秘书一般都使用电子邮件传阅会议记录和报告。 3. The job of the security personnel is ensuring that consumers are safe when the are in the bar. (安保人员，职责，保证) 保安人员的职责是保证客人在酒吧场所内的人身安全。 4. 现在我们该把注意力集中到议事日程中的主要项目上来了。(focus, agenda) Now it is time we focused on the major points of the agenda. 5. 我们

30、应紧扣主要问题。请不要跑题谈论私事。（stick to, drift off track） Lets stick to the main problem. Please dont drift off track and talk about personal matters. Unit 5 Business Meeting Focusing on Grammar More Examples The more you learn, the more you will earn. The more you know, the more you will realize how little you

31、 know. The more air there is inside the tyre, the greater pressure there is in it. The more learned a man is, the more modest he usually is. The more she flatters me, the less I like her. The smaller the house is, the less will it cost us to heat. Unit 5 Business Meeting Focusing on Grammar Task 7 R

32、ewrite the sentences by using “the more., the more.” structure. 1. Read more books, and you will get more knowledge. The more books you read, the more knowledge you will get. 2. If there is a greater population in a locality, there will be a greater need for water, transportation and disposal of ref

33、use. The greater the population there is in a locality, the greater the need there will be for water, transportation and disposal of refuse. 3. Paul gets better and better at diving after he practices more. The more Paul practices diving, the better he gets at it. 4. It will be less likely that he i

34、s able to answer the questions when they get more difficult. The more difficult the questions get, the less likely he is able to answer them. 5. My life became more and more peaceful as I moved further and further away from the city center. The farther away from the city center I moved, the more pea

35、ceful my life became. Unit 5 Business Meeting Focusing on Grammar More Examples It is easier said than done. It is no use daydreaming without working hard. It is bad drinking at midnight. It is impossible to cover all knowledge. It is better to die with honor than live in infamy. (宁为玉碎，不为瓦全。) Unit 5

36、 Business Meeting Focusing on Grammar Task 8 Do the match work to form complete sentences. Translate them into Chinese then. 1.上山容易下山难 2. 覆水难收 3. 众口难调 4. 授人以鱼不如授人以渔 5. 浑水好摸鱼 Unit 5 Business Meeting Task 9 Rewrite the sentences by using “it” as the formal subject. Focusing on Grammar 1. To finish the

37、 task in such a short time is impossible. Its impossible to finish the task in such a short time. 2. To have a break for a year after graduation from high school is quite common these days for young people in many countries. It is quite common these days for young people in many countries to have a

38、break for a year after graduation from high school. 3. The Project Manager emphasizes that maintaining effective communication is critical for her team. The Project Manager emphasizes that it is critical for her team to maintain effective communication. 4. Jane, the founder of our organization, cann

39、ot manage to attend the annual meeting. It is really a pity! It is really a pity that Jane, the founder of our organization, cannot manage to attend the annual meeting. 5. Making cold calls could be very embarrassing and inefficient. It could be very embarrassing and ineffi cient making cold calls.

40、Unit 5 Business Meeting To ensure meetings run as scheduled, interruption control is necessary for the chairperson. Discuss in groups and find the best way to handle interruption. You may want to discuss from the following aspects: Task 3 Task 4 Task 5 Text Task 2 Task 1 Setting Activity 3 Activity

41、4 Unit 5 Business Meeting Unit 5 Business Meeting Task 1 Work in pairs. Discuss what should be included in a business meeting invitation letter or e-mail? List the key items. name of the meeting purpose or topic of the meeting time, place and participants of the meeting registration necessary materi

42、al prepared for the meeting Unit 5 Business Meeting Setting: David Wang, the organizer of Nova Cosmetics China market sales meeting, sent out an invitation e-mail to William Thoreau. Unit 5 Business Meeting An Invitation E-mail From: david_wangnovacosmetics. com To: william_thoreaunovacosmetics. com

43、 Sent: April 20, 2014, 4:53 pm Subject: InvitationNova Cosmetics China Market Sales Meeting Dear Mr. Thoreau, We are happy to invite you to our China Market Sales Meeting to be held next month in Guangzhou, May 22, 2014. Please find attached the program giving details. This includes the schedule of

44、the planned events, dress code, location, and Nova Cosmetics Reception Desk phone numbers. Unit 5 Business Meeting You will also find enclosed copies of the electronic business cards of all the attendees. Agreement has been given for these to be circulated on the strict understanding that they are o

45、nly used for one-to-one communication and will not be used for mass communication or for any other purpose. If you need a pick-up service, please look for members of our staff holding signs with the Nova Cosmetics logo at the airport. They will arrange a taxi or a car to take you to the White Swan H

46、otel. Unit 5 Business Meeting Upon arrival at the hotel, please check in at the Reception Desk. Our staff will be happy to help you register and assist you with any questions. We are sure the meeting in Guangzhou will be productive and will generate a lot of new business for you and our group. We lo

47、ok forward to seeing you next month and wish you a wonderful trip to China. Best regards, David Wang General Manager, Nova Cosmetics Guangzhou RSVP “Reply, if you please.” It is the acronym of the French sentence “Rpondez sil vous plat.” Unit 5 Business Meeting Task 2 Having received the invitation

48、letter, William Thoreau starts to prepare for the meeting. The following are some notes that William has made for himself. Complete the notes with the information you find in the text. May 21, 2014 program electronic business cards White Swan Hotel Pick-up service Unit 5 Business Meeting Task 3 Matc

49、h the underlined parts of the sentences with their definitions. This includes the 1. schedule of the planned events, You will also find 2. enclosed copies of the electronic business cards of all the 3. attendees . If you need a 4. pick-up service, please look for members of our staff please 5. check

50、 in at the Reception Desk. and will 6. generate a lot of new business Definitions a. people who are present at a meeting, gathering, ceremony, etc. b. a plan for performing work or achieving an objective, specifying the order and time for each part c. the work that includes receiving visitors or gue

51、sts at the airport or station and then arrange transportation to bring them to the hotel d. to bring into being or give rise to something e. to be inserted into the same envelope or package, or attached to a letter or e-mail f . to register as a guest at a hotel, as a passenger at an airport or as a

52、n attendee at a meeting b e a c f d Unit 5 Business Meeting Task 4 Complete the passage with the correct form of the words and phrases in Task 3. We are going to hold the China Market Sales Meeting on May 22 with 1. invited from all parts of China. Invitation e-mails have been delivered with details

53、 and 2. of the meeting, and also, 3. are copies of the electronic business cards of all the attendees. We provide a(n) 4. at the airport and on arrival, participants are expected to 5. at the Nova Cosmetics Reception Desk. We sincerely hope that our meeting this year will 6. a great number of new bu

54、siness and end up a productive one. attendees schedule enclosed pick-up service check in generate Unit 5 Business Meeting Task 5 Translate the sentences. Key words and phrases are in brackets. 1. Agreement has been given for these to be circulated on the strict understanding that they are only used

55、for one-to-one communication and will not be used for mass communication or for any other purpose. (单独沟通，挪作他用) 各方一致同意，参会人员的电子名片仅供单独沟通之用，不得对外传播或挪作他用。 2. Our staff will be happy to help you register and assist you with any questions. (登记，协助) 我们的工作人员将会帮您登记，并协助您解决其他任何问题。 3. 您能在日程计划中把我们的会面安排在下星期二的下午吗？ (s

56、chedule, arrange) Could you arrange our meeting on next Tuesday afternoon in your schedule? 4. 随信附上5,000元的支票一张。 (enclose) Enclosed is a check for 5,000 yuan. 5. 2014年的这场年会引发了一场非常热烈的争论。 (annual meeting, generate) The 2014 Annual Meeting has generated a heated discussion. Unit 5 Business Meeting An ap

57、propriate opening and ending are of particular importance in forwarding invitation e-mails or letters. The following are some openings and endings of invitation e-mails and letters. Can you add more? Unit 5 Business Meeting The following are the name cards of William Thoreau and David Wang. Work in

58、pairs. Role-play a conversation between William Thoreau and David Wang as they first meet. William Thoreau Global Sales 2) be concise; 3) cover all the key points mentioned during the meeting. Unit 5 Business Meeting Task 2 The following is a format for business minutes. Fill in it based on your mee

59、ting in Communication Project. Minutes Date: _ Present:_ _ Apologies for absence: _ Topics discussed and decisions made: 1. Pick-up Service_ 2. Reception_ 3. Souvenir_ 4. Conference Room_ 5. Dining_ Respectfully submitted, _ Unit 5 Business Meeting Meeting Etiquette Be punctual and dress appropriate

60、ly. Turn off your cell phones, or transfer it to the mute. Follow the seating pattern. If you are unsure, ask. Listen when others are talking. Dont interrupt. Hold questions and comments until the end of the meeting or other specified time. Unit 5 Business Meeting Unit 5 Business Meeting David: Morn