采购控制程序-上市公司-中英文版1

1、采购控制程序Purchasing control procedure文件编号 Document No. ：(*P-07-06)生效日期 Effective date ：版本 Edition ：A受控状态 Controlled status ：会审 review制定 /修改批准审核工程安全PrepaApprchec生产供应行政后勤redovedked研发engi质量财务manpurc销售人事Secu法务bybyR&Dqualihasinsalesfinanlaw/ReviufactHRrityneeritygcesednguring&logisticsby精品文档你我共享变更记录Change r

2、ecord变更申请单生效日期变更页次版本 /版次序号变更内容Change号 ChangeEfficientRevisioNo.Change historypage No.sheet No.daten (No.)文件由中文版调整为中英文对照版，文件版本重新改为 A 版10808280108.09.01The edition of document has been10Aadjusted Chinese-English edition andrenewed as A edition.AAAAAA精品文档你我共享1 目的： Purpose对物料采购计划等采购文件的编制与审核以及采购产品的验证等作业具

3、体规定，确保所采购的物质满足生产所需。Compile and audit the purchasing document like material purchasing plan and so on, and the regulation of purchasing product verification, ensure the purchasing material should satisfy the production.2 适用范围： Scope本程序适用于公司所采购的各类物料。Be applicable to all kinds of purchasing material of

4、 our company3 职责 Responsibility3.1 供应部负责编制采购计划，签订采购合同，采购物料的及时到仓。Purchasing dept. is responsible for compile purchasing plan and sign purchasingcontract, purchasingmaterial to warehouse timely.3.2 供应部负责人负责采购计划，采购合同的审核批准。Responsible personof purchasing dept. is responsible for the approval of purchasi

5、ngplan andpurchasing contract4 程序： Procedure4.1 采购信息Purchasing information采购申请 purchasing application各部门根据顾客订单要求等， 向供应部提出采购申请， 在呈报给供应部之前， 已完成的采购申请应经本部门 负责人批准。Each dept. according to PO and so on, and propose purchasing application beforereport to supplier,and finished purchasing application should a

6、pproved by dept.responsible person采购计划purchasing plan供应部计划员根据公司经营情况，各部门申请数据， 库存量等执行材料计划与库存控制程序 (*P-07-08) ，编制采购计划，经供应部负责人审批后，方可实施。Purchasing planner should compile purchasing plan according to company operationstate, eachdept. application data, storage amount implement material plan andstorage contr

7、olAAAAAA精品文档你我共享procedure(*P-07-08),approved by purchasingresponsible personand implement.计划中应清楚说明所要采购物的要求，包括：名称、型号、数量、交货期、绿色化等。当使用采购循环的材料时,必须满足客户的特殊要求。Plan should clarify the requirement of purchasing, include; name, type, quantity,delivery,greenand so on. When use purchasing recycle material, shou

8、ld satisfy the special requirement of customer为确保供方具有 100% 按时交货能力， 供应部尽可能根据生产需求计划向供方提供订单预报等计划信息。For ensure supplier has 100% delivery capacity on time, and supplier shouldprovide POprediction and plan information according to production demand plan采购资料 purchasing datum采购资料应清楚明确地说明对采购物资的要求，包括：Purchas

9、ing date should clearly explain the requirement of purchasing material,including:a.物资名称、型号、规格、数量、环境物质特性要求等 。Material name, type, specification, quality,environment material characteristics and so onb. 质量要求 (包括环境物质要求 )、验收标准 (包括环境物质要求的内容 )Quality requirement(include environment material requirement),

10、verificationstandard(includecontent of environment material requirement)c. 技术说明 (包括环境物质指标要求 )Technical explanation(include environment material indicator requirement)d. 对供方有质量体系要求 （包括环境物质管理） 时，应提出适用的质量体系标准名称、编号或版本Should propose proper quality system standard name, code, or edition whensupplier has q

11、ualitysystem requirement(environment material management)e. 质量保证协议 （包括环境物质要求） 等。Quality assurance agreement( environment material requirement)f. 采购的物资满足顾客或政府（生产地、销售地）对限用品、有害品、有毒品的限制Purchasing material should satisfy customer or government (production place,sales place)restrict of limitation product,

12、 harm product and poisonous productg. 如客户有特殊要求，须注明客户的特殊要求。If product has special requirement, should note special requirement of customer.采购资料须经供应部负责人审批，方可实施，采购员使用采购资料时，应认真审核。Purchasing data should approved by supplier responsible person, and implement,the buyer shouldaudit carefully when use purcha

13、sing data.AAAAAA精品文档你我共享采购单 purchasing sheet根据收到的各相关部门采购申请，供应部应从批准的合格供方总名单(*07-102)中选出合适的供方。 有绿色物质要求的料品需要从有绿色标识的合格供方总名单(*07-102) 中选择相应的供方 。同类物料有两家或者两家以上的合格供方，可视对方价格、质量（包括环境物质指标达成情况）、交货及服务情况等选择性递采购单。采购单上应说明采购材料的绿色要求。Purchasing dept. should select proper supplier form approval qualified supplier total

14、name list (*07-102) according to purchasing application of received each relateddept. if has material ofgreen requirement,supplier should select form qualifiedsupplier total name list which has greenmarking. The same material has two or morethan two qualified supplier, as price, quality (includeenvi

15、ronment material indicator reached state), delivery and service state selection purchasing sheet.Purchasingsheet should explain the green requirement of purchasing material如果顾客提供指定的供方名单，供应部应首先考虑从该供方处购买相关物资。采购单 (*07-16) 一般由采购员与合格供方签定， 并经供应部 负责人或授权人员审批后方可实施。If customer provide defined supplier name li

16、st, purchasing dept. firstly considerpurchase relatedmaterial from supplier. Purchasing sheet (*07-16) generally sign by buyer and qualified supplier,and implement after approved by purchasing dept.responsible person.采购单的确认 validation of purchasing sheet采购人员必须将所有要求 （型号、规格、数量、价格、质量与环境物质要求、 交货期等）正确的传达

17、给供方， 并根据采购订单上交期确认要求完成交期确认，采购员做好采购订单传输回复的台帐记录并每天和SAP 系统核对当天下单记录及回复情况，以防止采购订单漏传而导致的物料交期延误，并保留采购订单和交期确认记录。Buyer should convey all requirement correctly to supplier (type, specification, quantity,price, qualityand environment material requirement ,delivery date and so on) and finish date validation,the

18、buyershould do the PO reply record and check the status with SAP system so that forget transmit the POthat lead to material delivery delay,reserve PO and validation record according to the PO date.对于由于我司单方面原因要求更改或取消的已经双方确认的订单的情况，由我司承担供方的材料损耗费，不包括加工费和其它费用。对于由供方单方面原因要求更改或取消已经双方确认的订单的情况，将由供方承担相关责任。If o

19、ur company change or cancel the validated PO unilaterally, our company pay thesupplier materialdamage fee, not include manufacturing fee and others. Otherwise,Supplier should afford relatedresponsibility if supplier do the same.AAAAAA精品文档你我共享4.2 采购过程的控制control of purchasing process采购组织应严格控制采购过程，以确保采

20、购产品符合要求。Purchasing organization should strictly control the purchasing process and ensureaccord to therequirement.采购过程的控制方式和程度， 应取决于所采购的产品对随后的实现过程及其输出的最终影响（即对最终产品的影响）。Purchasing process control style and degree should determined by purchasingproduct and followingrealization process and output final

21、impact (finished productinflection)采购过程的控制，包括：Purchasing process control, include:a. 对采购资料的控制：应按规定进行审批，以确保采购资料的适宜性、有效性；Control of purchasing data, should approved by regulation and ensure purchasingdataapplicability, efficiency.b. 对供方的控制：组织对供方应进行能力评价、选择，以确保供方提供的产品符合组织和相关方的需求和要求；Control of supplier:

22、organization should evaluate and choose the supplier capacityand ensuresupplier provide product according to the demand and requirement ofcorrespondingorganization and related dept.c. 采购产品的验证控制： 对采购产品， 必须由组织的有关部门进行验证以确保采购产品符合规定要求；Validation control of purchasing product: should organize related dept

23、. to validateand ensureaccord to the requirement regarding purchasing productd. 对采购过程、供方能力评价及采购产品的有关记录进行控制，以确保其追溯性；Control of purchasing process, supplier capacity evaluation and related record ofpurchasingrecord and ensure the traceability4.3 采购验证purchasing verification供应部、质量部组织有关人员对采购产品进行检查、验证，内容包

24、括：Purchasing dept., quality dept. organize related person to check and validate thepurchasing product,the content including:a. 采购产品的质量 （环境物质特性指标） 、数量、等级、规格、型号等，是否符合采购资料的要求；Purchasing product quality(environment material characteristics indicator), quantity, grade,specification, type and so on whethe

25、r accord with the requirementof purchasing dateb.采购产品的包装是否完好，无损，标识是否清晰可追溯（绿色化要求的材料最小外AAAAAA精品文档你我共享包装上需要有符合 * 要求的绿色化标签）。Packaging of purchasing product is whether complete ,markingwhether clearand traceability(green requirement material minimum outside packaging shouldhas according to * greenlabelc.

26、外协产品要达到合理利用率；Outside product should reach the reasonable utilize经检验合格后的采购物资，方可入库。Warehousing after the purchasing material inspect qualified如因材料问题发生顾客投诉， 顾客需要在供方处对采购产品进行验证时，应在采购实施过程中提出相关指令。Customer demand should propose relevant order in the purchasing implementationprocess when itshould verify in p

27、urchasing product of supplierif customer complaintbecause of material problem.4.4 例外采购 exception purchasing所有物资必须从合格供方采购，如因其发生重大质量问题或不可抗力因素而不能及时供货时，经供应部经理批准 (必要时，须经顾客同意 )，可实施例外采购，但应需对供方按本程序的有关要求进行评价和控制。All material should purchase form qualified supplier, if because of important event orforce factor

28、 shouldnot delivery on time, approved by purchasing manager ( ifnecessary, should agreed by customer ,andimplement exception purchasing ,butshould need evaluate and control by the requirement of procedure4.5 供方交货的监控supplier delivery monitoring交货期监控 delivery monitoring供应部根据供方确认的交货期及实际交货期， 跟踪供方交货能力； 对

29、供方不能按时交货的，供应部门应及时和相关部门联络， 做出妥善处理（必要时，通知销售部和客户沟通） ，并责成供方采取纠正措施，跟踪验证措施落实效果 。Purchasing dept. trace the supplier delivery capacity according to the validated deliverydate and duedate, if the supplier should not delivery on time, the supplier should contactwith related dept. and dowell handling (if nece

30、ssary, inform sales dept. and customercommunication) and force the suppliertaken corrective action, tracking verification actiondone effect供应部应按产品类别制定各类产品所需物料的交货周期的缩短计划，具体参见 “ 物料交期缩短计划 ”（ *07-103 ）， 此计划每半年进行一次更新。Purchasing dept. should prescribe product needed material delivery cycle shorten planacc

31、ording topurchasing dept., see“ material delivery shorten plan（ *07-103）”,the planshould update every halfAAAAAA精品文档你我共享a year.附加费用和超额运费监控Attached fee and premium freight monitoring供应部对超额运费（超出正常或计划运费部分的费用）跟踪。采购部业务员将有关我公司或分供方支付的额外运费的进行统计；调查发生这种情况的原因，并采取纠正措施。Purchasing dept. track premium freight (ove

32、r normal or plan freight part fee, Purchasingbusinessmanshould statistics the related our company or extra freight of supplierpay .study the cause and takencorrective actiona. 质量部对其部门人员因供方材料不良引发的重检、挑选等所发生的附加费用进行统计；Quality dept. re-inspects the supplier material nonconforming, select happened attache

33、dfeeb. 生产部对其部门人员因供方材料不良引发的挑选、返工等所发生的附加费用进行统计；Production dept. select the supplier material nonconforming, select happened attachedfeec. 财务部对因供方原因引发的材料退货或客户退货所发生的附加费用进行统计；Finance dept. because of supplier reason material rejects or customer reject attachedfeed. 附加费用和超额运费分析与对策每月 5 号前，质量部、生产部和财务部将上月统计的

34、附加费用汇总到供应部；供应部对附加费和超额费用进行分类汇总. 由供应部组织相关部门对附加费和超额费用进行原因分析和责任方确认（必要时需供方一同参加），并由责任方采取改进措施。供应部将确认后的附加费和超额费用提交财务部；供应部对改进措施实施跟踪，做好跟踪记录；与之相关的原因分析确认和改进措施等记录由供应部保存并提交管理评审。Attached fee and premium freight analysis and planningQuality dept. ,production dept. and finance dept. statistic the attached fee summari

35、ze topurchasingdept.and purchasing dept. analyze and summarize the attached fee andpremium freight.Supplier dept. should organize related dept. to analyze the cause of attached fee andpremium freightand responsibility validation (if necessary, should supplier participatetogether) and adopt improveme

36、ntimplementationSupplier should submit the validated attached fee and premium freight to finance dept.,purchasing dept.should track the improvement implementation and do tracking recordwell, the related reason analysisvalidation and improvement implementation and recordshould reserved and proposed t

37、o managementreview.5 成本控制cost control（1）供应部还需建立价格档案和价格评价体系。供应部门要对所有采购材料建立价格档案，AAAAAA精品文档你我共享对每一批采购物品的报价， 应首先与归档的材料价格进行比较， 分析价格差异的原因。如无特殊原因，原则上采购的价格不能超过档案中的价格水平，否则要作出详细的说明。对于重点材料的价格，由公司有关部门组成价格评价组，定期收集有关的供应价格资讯，来分析、评价现有的价格水平，并对归档的价格档案进行评价和更新。这种评议视情况应一季度或半年进行一次。Purchasing dept. should establish price

38、files and price evaluation system.Purchasing dept. shouldestablish price files to all purchasing material, the quotation ofeach batch of purchasing material,should first compare with the filed material and analyzethe cause of price difference. If no specialreason in principle the purchasing price sh

39、ouldnot be over the field price otherwise should dospecified explanation. Regarding the keymaterial price, the company should organize the priceevaluation group, periodic collectthe related price information to analyze and evaluate the presentprice level and evaluateand update the filed price .the r

40、eview should be done every quarter or halfa year in actualcondition（2）建立目标采购价格，对采购人员根据工作业绩进行奖惩。供应部门应协同财务部和销售部对重点监控的材料应根据市场的变化和产品标准成本定出目标采购价格，促使采购人员积极寻找货源，货比三家，将成本降到最低。Establish objective purchasing price, and buyer should according to the workperformance torewards and punishment. Purchasing dept. sh

41、ould with finance dept. andsales dept. key monitoringthe material and should according to marketing vary andproduct standard cost and determine theobjective purchasing price and impel the buyer tofind resource and consider more supplier, andmake the cost down the lowest（3）供应部应对 需求量大、单价价格较贵的材料制定价格削减计

42、划，此计划应以每个季度或者半年一次为考核期，价格削减计划中应包括材料物料号、规格型号、物料价格计划与实际下降百分比等。Purchasing dept. should prescribe price down plan according to great demand ,unitprice moreexpensive material ,the plan should check every quarter or once half a year,price down plan shouldinclude material number, specification type, material price