高效能人士的好习惯_时间管理就是行为管理

1、Time Management is Behavior Management 时间管理就是行为管理Time ManagementWork smarter, not harder 干得多不如干得巧TABLE OF CONTENTSMake a to-do list 任务清单Set goals 设定目标Prioritize 把事情按优先顺序排好u Methods for Setting Priorities 设置优先级的方法Eisenhower Method 艾森豪威尔法则ABC Analysis ABC法Pareto Principle 帕累托原则Manage distractions 管理“走

2、神”Stop procrastination 不拖延Dont overwork 不过度工作“Busy” Effective 忙不等于有效 Multitasking wastes time 多任务就是浪费时间Take breaks 休息Schedule tasks effectively 好做日程I. Make a To-Do List 写任务清单 Write tomorrows to-do list today 今天写明天的清单 Write high priority tasks first 重要任务优先 Break large multistep tasks & projects d

3、own into specific, actionable steps 分解成具体的、可操作的步骤 Set time limits 时间限制II. Set Goals 设定目标 Specify & evaluate actions 评估 Use 5 minutes before every task to decide the result Use 5 minutes after to determine if you achieved the result Evaluate your weekly progress 评估每周进步 Log your week in 15-minute

4、intervals Record your thoughts, conversations and activities 记录 Review 1) time spent on results and 2) time wasted 评估花费时间和浪费时间Record & Evaluate Progress 评估和记录效果III. Prioritize: Use the 50% Rule 50% thoughts and activities produce most of your results 50%活动产生大部分结果 Target items at top of to-do lis

5、t 待办事项置顶 Set realistic goals: better to build on success than recover from failure 设定现实的目标III. Prioritize: Hourly Self-Check 每小时自检 Ask yourself: “Is this what I need to be doing right now?” If yes, then keep doing it. “我在做的事真的需要吗？” Review weekly log for time wasted on unproductive thoughts and actio

6、ns 审查每周日志中浪费在无益的思想和行动的时间 Personal timewasters (个人个人时间时间浪浪费费): Email & IM 网站, 人人, 微信, 微博 Personal calls 手机Method 1: The Eisenhower MethodWhat is important (重要) is seldom urgent (紧急) and what is urgent is seldom important-U.S. President Dwight D. EisenhowerDO now; do personally 马上自己做PLAN; do perso

7、nally 打算自己做DELEGATE 委托DROP 放弃Method 2: ABC Analysis 决定顺序1. Categorize tasks into groups A B CUrgent & importantImportant but not urgent / Urgent but not importantUrgent but not important / Important but not urgent2. Rank tasks within each group 排序Method 3: Pareto Principle - The 80-20 Rule 80% o

8、f the results come from 20% of the effort 20%活动带来80%成果 80% of tasks require 20% of the time GROUP 1 20% of tasks require 80% of the time GROUP 2 Prioritize Group 1 tasks because 20% activity will generate 80% results 先做 Group 1 因为20%活动将产生80%的结果Combine Methods to PrioritizeIV. Manage Distractions 管理干

9、扰 Workplace timewasters:（两小时） Email Phone calls Coworkers 同事 Dont Answer every phone call & e-mail 不马上回答 Instantly engage with coworkers unless crucial to your immediate work 不马上讨论没有关系的话题 Do Schedule a time to answer email and return phone calls 集中回答时间 Use a “Do not disturb” sign when you absolu

10、tely must get work done “请勿打扰” Schedule time for interruptions. E.g. office hours = “planned interruptions” “有计划地被打扰”V. Stop Procrastination 不拖延 If you find yourself with an excuse not to do it, repeat “Do it now” 不找借口 Use To-do List to break large projects into steps 分解任务 Work on individual steps,

11、not the entire project 按部就班 Devote 30-60 minutes/day to the project 每天分配30-60分种 Use “lost time” to work on chunks, e.g. commute, waiting room 利用“浪费的时间” 坐地铁VI. Dont Overwork 不要过度工作Difficulty saying “no” to others 学会说“不“Micromanager” who believes others cannot do the project well 想象同事不能胜任 Result: stre

12、ss, poor performance 不给力Type 1 Solution (解决)Ask yourself: “Where am I really needed?” “我真需要什么？” Explain that your skills are more effective at your current tasks that have priority 相信自己Offer to share the workload with someone else 一块做 Type 2 SolutionAsk yourself: “Where am I really needed?” “我真需要什么？

13、”Delegate some jobs to others and free your time for other priorities 委托VII. “Busy” Effective 忙不等于有效 To-do list 列表 Eliminate time-wasters消除浪费时间的事 Apply 80-20 Rule: 20% activities 80% results 80%结果只需要20%时间 Delegate jobs to others 委托代办 Use 15 minutes to clean & organize for a fresh start the next

14、day 有条有理 Learn good meeting management skills to prevent wasteful meetings 会议管理VIII. Multitasking Wastes Time 多任务就是浪费时间 Requires 20%-40% more time 花时间多了 Lowers work quality 低质量 Focus on one task at a time 每次集中精力做好一件事 Save time Higher quality workIX. Take Breaks 休息 Breaks are valuable Think creativel

15、y 创意 Work effectively Take a 5 minute break every 1-2 hours Quick walk Coffee/tea/snack Sit and meditate Schedule 10 minutes to do nothing and clear your mind “放空” Eat lunch X. Schedule: Establish a Routine 例行程序 Use 30 minutes to write a To-Do List and plan your day the night before 今天写明天的列表 Know yo

16、ur peak time morning or afternoon when you feel most productive & energetic 明确高效时间 Schedule high-value work during your peak time 做最重要事业在最有精力的时间 Schedule low-energy work - phone calls, email - during your “down” time 累的时候做杂事 Schedule appointments with yourself to set goals and review activity lo

17、g 计划自己的日程安排 Set time limits 限时X. Schedule: Recurring Tasks 重复的工作 Use technology such as Outlook to schedule and remind you of events 软件 Schedule 3 30-minute periods each day to tackle email, instant messaging, and return phone calls集中时间回复 Use 30 minutes 1 hour for “office hours” to discuss issues with coworkers 集中时间讨论SUMMARYTime Management = Behavior Management 时间管理是行为管理Make a to-do list for tomorrow 今天写明天的任务清单Set goals and log weekly activities 设定目标与记录任务Prio