商务英语写作(修订版)第五章

高等学校英语拓展系列教程主编：胡英坤车丽娟外语教学与研究出版社Chapter5LettersofShipment装运函Chapter5ContentsofthischapterI.IntroductionII.SampleAnalysisIII.SampleContrastIV.PatternsandSentencesLettersofShipmentChapterI.IntroductionShipmentisanimportantbranchofinternationalbusiness.5Threepartiesinvolvedinshipment:theconsignor发货人thecarrier承运人theconsignee收货人LettersofShipmentChapterI.IntroductionFourpurposesoftheletter:urgingshipmentsendingshippinginstructionsamendingshippingclausesgivingshippingadvice5Lettersofshipmentshouldbeconciseandclearsothattherewillbenoconfusionandtheywillnotcausedelayindelivery.LettersofShipmentChapterI.IntroductionFollowthestepsintheletter:Openwithreferencetoformercontact,oropenwithastatement,usuallyaboutanorder,byindicatingthenumberordateoftheorder.Giveinformationabouttheshipment.Expecteitherananswerorfurthercommunication.5LettersofShipmentChapter5II.SampleAnalysisLetterAInformingshippingarrangementDearMr.Brown:Thanksforyoure-mailofJuly15thatbookedanorderforthreeModel880machines.Ourconfirmationoforderwillbeforwardedtoyouintwodays.SincethepurchaseismadeonFOBbasis,youaretoshipthegoodsfromDalianonalinertobedesignatedbyus.Assoonastheshippingspaceisbooked,weshalladviseyouofthenameoftheliner,onwhichthegoodsaretobeshipped.Forfurtherinstructions,pleasecontactourforwardingagents,PhoenixInternational,DalianBranch,whohavehithertotakencareoftheshipmentforyouandwillcontactyouimmediately.(Tobecontinued)LettersofShipmentChapter5II.SampleAnalysisLetterAInformingshippingarrangement(Continued)Assomepartsofthemachinesaresusceptibletoshock,themachinesmustbepackedinseaworthycasescapableofwithstandingroughhandling.Thebrightmetalpartsshouldbeprotectedfromwateranddampnessintransit.Whetheryouaresatisfiedwiththisarrangement,orifyouwantustohelpinanyotherway,pleaseletusknow.Sincerelyyours,

JackLiLettersofShipmentChapter5II.SampleAnalysisLetterBShippingadviceDearMr.Wood:Thegoodsof4,500strandsofwoolyouorderedMay28wereshippedthismorningaccordingtothestipulationsetforthinthecaptionedL/CNo.996.Thefollowingcopiesofshippingdocumentsareenclosedsothatyoumayfindnotroubleintakingdeliveryofthegoodswhentheyarrive:InvoiceNo.36induplicatePackingListNo.43induplicateNon-negotiableBillofLadingNo.PW790InsurancePolicyNo.HK453SurveyReportNo.SR576(Tobecontinued)LettersofShipmentChapter5II.SampleAnalysisLetterBShippingadvice(Continued)Wehopethegoodswillarriveatthedestinationinperfectconditionandappreciateverymuchyourcooperation.Welookforwardtomorecooperationbetweenusinthefuture.Sincerelyyours,

EricLuoLettersofShipmentChapter5II.SampleAnalysis1.

Dothelettersusedirectorderorindirectorder?2.

Howdoesthefirstparagraphineachletterbegin?3.

Doeseachletterendwithgoodwillwordsadaptedtotheparticularcase?Key:1.Thelettersusedirectorder.2.Thefirstletterbeginswiththestatementaboutanorderforthreemachines.Thesecondletteropensbyinformingthatthegoodswereshipped.3.Yes,theyallendwithgoodwillwords.Questionsforcomprehension:LettersofShipmentChapter5II.SampleAnalysis4.Whatisthepurposeofeachletter?5.Canyouwritetheoutlineofeachletter?6.Canyousumupthewritingprinciplesoflettersofshipment?Key:4.Thefirstletteristoinformshippingarrangementwhilethesecondoneistooffershippingadvice.5.Answersmayvary.6.Lettersofshipmentshouldbeconciseandclearsothattherewillbenoconfusionandtheywillnotcausedelayindelivery.Questionsforcomprehension:LettersofShipmentChapter5III.SampleContrastPoorDearAmadaLevis:WewritetoadviseyouthatwehavetodaypackedandshippedaconsignmentofgarmentsonboardofMVPacificCentaur.TheshipwillsailfromDalianonApril21andisdueinSanFranciscoonMay10.Wehavethegarmentswellpackedandproperlymarkedoneverycasesothatyoucanhaveeasytimewhentakingdelivery.Wehavesentafullsetofcleanonboardshippingcompany’sB/Lintriplicate,endorsedandmarkedasperinstructions,togetherwithcertificateoforigin,invoice(4copies)andinsurancecertificate(2copies)toBankofChina.IbelievetheycanforwardthemtoFirstCaliforniaCommercialBankinLosAngelesforpayment.Wetrustwehavedoneeverythingtofacilitatethetransactionforyou.Yoursfaithfully,AllisonHuLettersofShipmentChapter5III.SampleContrastImprovedDearAmadaLevis:YouwillbehappytoknowthataconsignmentofgarmentsyouorderedundertheContract22/003/4hasbeenpackedandshippedtodayonboardofMVPacificCentaur.TheshipwillsailfromDalianonApril21andisdueinSanFranciscoonMay10.Thegarmentsarein10woodenpackingcases,numbered1to10andmarkedSKOLA4/12.Afullsetofcleanonboardshippingcompany’sB/Lintriplicate,endorsedandmarkedasperinstructions,togetherwithcertificateoforigin,invoice(4copies)andinsurancecertificate(2copies)hasbeensenttoBankofChina,whowillforwardthemtoFirstCaliforniaCommercialBankinLosAngelesforpayment.Wehopeyouwillfindeverythinginorder.Sincerely,AllisonHuLettersofShipmentChapter5这是两封卖方发给买方的装船通知。第一封信基本符合装船通知的要求，但信息不全，没有货物的合同号，有些信息比较笼统，比如包装和唛头。另外，写作角度以“我”为中心，几乎每句话都以第一人称开始，不利于双方良好关系的建立。改进后的信件采用第二人称，让人感到亲切，而且信息具体、完整。III.SampleContrastLettersofShipmentChapter5ThankyouforthereceiptofyourL/CNo.Mc-189.WearepleasedtoadviseyouthatyourorderhasbeenshippedonboardofLinerGallantrywhichisscheduledtosail…感谢贵方提供Mc-189号信用证。我方很高兴通知贵方订单项下的货物已装上“勇敢号”客轮，按计划开往……ProvidinginformationaboutdeliveryofgoodsLettersofShipmentIV.UsefulPatternsandSentencesChapter5ThanksforyourletterofApril6requestingearlierdeliveryofgoodsunderyourpurchasecontract…很高兴收到贵方4月6日函询问……采购合同项下货物提前装运一事。ProvidinginformationaboutdeliveryofgoodsLettersofShipmentNextweekweshallhaveaconsignmentof20casesreadytobesenttoourcustomerinManchester.下周我方将有20箱货物可以运给曼切斯特的顾客。IV.UsefulPatternsandSentencesChapter5Pleasedeliver/forwardthegoodscases/balesbyairfreight/bythenextcontainership/bythefirstavailablevessel/byrail/byrefrigeratedvan/bycontainertruckto…敬请交付/寄发该批箱装/捆装货物，通过航空/下一班集装箱/第一班货船/铁路/冷藏车/货柜车运往……ProvidinginformationaboutdeliveryofgoodsLettersofShipmentIV.UsefulPatternsandSentencesChapter5Thegoodswillbepackedin…cartons,eachmeasuringabout…×…×…cmandweighingabout…kg.货物将分装为……纸板箱，每箱体积为……×……×……厘米，重……千克。PackinginformationLettersofShipmentIV.UsefulPatternsandSentencesChapter5Pleaseensurethatthegoodsarewellpacked/thatinstructionsarestrictlyobserved/thatthegoodsarenotstoredintheopen.请确保货物包装完好/严格遵守指南/货物不要露天储存。PackinginformationLettersofShipmentIV.UsefulPatternsandSentencesChapter5Pleasedeliver/forwardthegoodsatthebestpossiblerates/onthetermsagreedupon/accordingtoourinstructionsof…敬请以最优惠汇率/按照双方议付的条件/根据我方……的指示交付/寄发该批货物。InformationabouttermsofpaymentLettersofShipmentIV.UsefulPatternsandSentencesChapter5AsarrangedwewouldaskyoutoopenanirrevocableLetterofCreditinourfavorandshallhandovershippingdocumentsagainstacceptanceofourdraft.按照约定，我方要求贵方开具以我方为抬头的不可撤销信用证，并提交装运单据的承兑汇票。InformationabouttermsofpaymentLettersofShipmentIV.UsefulPatternsandSentencesChapter5Inviewofthesmallamountofthistransaction,wearepreparedtoacceptpaymentbyD/Patsightforvalueofthegoodsshipped.鉴于此次交易数额较小，我方将同意按运输货物的价值即期付款交单。InformationabouttermsofpaymentLettersofShipmentIV.UsefulPatternsandSentencesChapter5Inkeepingwithourusualtermsofpaymentwehavedrawnonyouat60daysandpassedthedraftandshippingdocumenttoourbanker.为与我方惯常付款条件保持一致，我方已向贵方银行开立60天远期汇票，并已将汇票及装运单据呈交我方银行。InformationabouttermsofpaymentLettersofShipmentIV.UsefulPatternsandSentencesChapter5Weencloseyourshippinginstructionform,dulycompleted,togetherwithcommercialinvoiceintriplicateandcertificateoforigin.我方随函附上按贵方要求填写的装运指示表、一式三份的商业发票和原产地证书。ShippinginformationLettersofShipmentIfthereisanylikelihoodofdelaywewouldprefertohavethegoodssentbyair.若出现任何延迟的可能，我方希望空运该批货物。IV.UsefulPatternsandSentencesChapter5AsthereisnodirectsailingfromDaliantoyourportinJune,itisimperativeforyoutodeletetheclause“bydirectsteamer”andinsertthewording“Partialshipmentandtransshipmentareallowed.”

由于大连到贵方港口6月没有直达货船，需贵方即刻将合同中“通过直达轮船运输”条款删除，并添加“允许分批装运和转船”字句。ShippinginformationLettersofShipmentIV.UsefulPatternsandSentencesChapter5Owingtothelatearrivalofthesteameronwhichwehavebookedspace,wewouldappreciateyourextendingtheshipmentdateandvalidityofyourL/CNo.4578toJanuary28andFebruary14respectively.由于我方订舱的货轮晚到，我方希望贵方将装运期和贵方4578号信用证的有效期分别延长至1月28日和2月14日。ShippinginformationLettersofShipmentIV.UsefulPatternsandSentencesChapter5TheshipmentcoveredbyyourLetterofCreditNo.469hasbeenreadyforquitesometime,buttheamendmentadvicehasnotarrivedyet,nowanextensionof15daysisrequired.由于贵方469号信用证下货物的装运事宜早已办妥，但是由于修改通知尚未送达，因此货运事件需要延后15天。ShippinginformationLettersofShipmentIV.UsefulPatternsandSentencesChapter5DearSirs:Referringtoourletters,wewishtocallyourattentiontothefactthatuptothepresentmomentnonewshascomefromyouabouttheshipment.Asyouhavebeeninformedinoneofourpreviousletters,theusersareinurgentneedofthemachineandinfactpressingusforanearlydelivery.Undersu