商务信函写作

本文格式为Word版，下载可任意编辑——商务信函写作商务信函中的7个“C〞原则

写信的原则（WritingPrinciples）已从原来的3个“C〞（Conciseness,Clearness,Courtesy）发展到目前的7个“C〞：Completeness,Clearness,Concreteness,Conciseness,Correctness,Courtesy,Consideration

实例

DearSirs,

WithreferencetoyourletterofApril9,wearepleasedtoacceptyourofferof100tonsofCopperWireasperyourOfferSheetNo.8/070/02B.PleasegoaheadandapplyforyourExportLicence.AssoonasweareinformedofthenumberoftheExportLicencewewillopentheL/Cbycable.

信的本文汉译

关于你们四月九日涵，我们高兴地接受你们第8／070／02B号报盘单所报100吨紫色铜丝。请着手办理申请出口许可证。一经接到出口许可证号码的通知，当即电开信用证。

对商业信函的“完整〞要求

要求书信的“完整〞，理由有三：

1．一封完整的书信比一封不完整的书信，有更大的可能性带来预期的效果；2．一封完整的书信，有助于建立和表达友善关系；

3．一封完整的书信，可以避免由于遗漏重要状况（情报）所导致的诉讼（Lawsuit）；4．有时，某些不醒目的书信或文件，由于所提供的状况完整而又生动有力（CompleteandEffective）而成为极为重要的文件。

一封信写得是否完整，建议用五个“W〞来检验，既：“Who,What,Where,When及Why(包括How)〞例如在定货的信中，必需明确说明“需要什么商品〞(Whatyouwant)

“何时需要〞(Whenyouneedthegoods)

“货物发到何地何人收〞(toWhomandWherethegoodstobesent)“如何付款〞(Howpaymentwillbemande)

如对对方的要求作出否定的答复时（如不能报盘，不能理赔等）应说明理由“为什么〞(Why)

BEC中级写作电子讲义(三)

第三讲商务便函与便条审题：

MrSmith,yourboss,toldyoutoaskMsLiutoattendasalespresentationonanewproduct.WriteanotetoMsLiu:

*sayingwhowantshertoattendthesalespresentation;

*informingherwhenandwherethesalespresentationwillbeheld

有同学写成MrSmithtoldmetoaskwhowantstoattend

有同学写成PleasewriteanotetoMsLiuaskinghertoattendasalespresentation.一定要把题目看明白，再下笔写。

（一）商务便函

一般公司企业往往都印有依照自己公司风格的商业便函，请看以下例子：

MemoTo：(收信人)From:（发信人）Date:（日期）Subject:（事由）Message:（正文）大企业往往拥有大量分支机构，其商务便函信笺就包含较多的内容，如：Memo

To：(收信人)From:Company：(分公司)CompanyDept：(部门)Dept

Location

couldyoupleaseopenthedoor？

Iwouldbegratefulifyoucouldopenthedoorforme.Iwouldappreciateitifyoucouldopenthedoor.

[例文]

Youarethemanagerofasmallexportcompany.PeterWatson,animportantclient,isvisitingyour

companyforthreedaysfrom22October.Writeanoteof40-50wordstoyoursecretary:AskinghertobookahotelroomSayingwherethehotelshouldbeGivingherthedates

[范文]

比较下面三篇作文，注意内容点和语气的区别。作文1：DearMsJones,

IamwritingtoinformyouthatMrPeterWatsonwillbevisitingourcompany.Wouldyoupleasebesokindlyastoreserveasuitableroomforhim?Yourssincerely

作文2：HiMary,

Look.I’mreallysorrytohavetotroubleyoubutPeterWatson–areallyimportantclient–isvisitingthecompanyforthreedaysinOctober,startingon22nd,todiscussacontractwithus.PleasewillyoubookforMrWatsonareallynicehotelroomassoonaspossible?Thanksverymuch.

Seeyousoon!

作文3Mary,

MrPeterWatsonisvisitingusinOctober.Couldyoupleasehireahotelroomforhim?Heisarrivingon22ndOctoberandwillstayforthreenights.Ifpossible,thehotelshouldbeoneneartheoffice.Thankyou.

3询问信息类[例5]

Youarethefactorymanagerofacarcompany.Youarewaitingforurgentlyneededcomponentsfromyourpurchasingdepartment.

WriteanotetoMrGrayson,theAssistantPurchasingManager:enquiringaboutthereasonforthedelay;statingwhenthecomponentsareneeded;

suggestingameetingtodiscussfuturedeliveries.Write40-50wordsonyourAnswerSheet.

[范文]

Iamwritingtoenquireaboutthereasonofthelatedeliveryoftheorderedcomponents.WeneedthecomponentsbynextMonday.Inordertosmoothourcooperation,Isuggestthatwehaveameetingtodiscussfuturedeliveries.

4征求看法类[例文]

Youare