Chapter15-会议议程和会议记录.chapter15-会议议程和会议记录

Chapter15

会议议程和会议记录

MeetingAgendaandMinutes

跨境电商应用文写作知识目标：掌握会议议程和会议记录的基本结构和写作要领，熟悉相关专业术语和常用句型。能力目标：能够按照会议议程和会议记录的相应模板，运用相关术语和典型句式，规范拟写会议议程和会议记录。LearningobjectivesChapter15MeetingAgendaandMinutes商务知识（Businessknowledge）会议议程的基本结构（Structureofmeetingagenda）会议记录的基本结构（Structureofmeetingminutes）3IntroductionChapter15MeetingAgendaandMinutes

会议议程的概念会议议程是指为使会议顺利召开所做的内容和程序上的安排，是会议需要遵循的程序。它包括两层含义，一是指会议的议事程序,二是指列入会议的各项议题。会议议程把会议的各项活动都落实到具体时间，以确保会议顺利进行。Chapter15

MeetingAgendaandMinutes会议记录的概念会议记录是对会议活动和会议主要内容的正式的书面记录，主要包括讨论的话题，得出的结论，采取的行动和分配的任务等。它把会议的基本情况、报告、发言、决议等内容记录下来，以备之后查阅。

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MeetingAgendaandMinutes会议议程的基本结构Chapter15

MeetingAgendaandMinutesMeetingTitle:DateTimeLocationMeetingcalledby:NameAttendees:AttendeeList

Objective:ScheduleTime---TimeActivityLocation

Itemone/presenter

Time---TimeActivityLocation

Itemtwo/presenter

Timekeeper

Notetaker

AdditionalInstructions:[Usethissectionforadditionalinstructions,comments,ordirections.]会议记录的基本结构

HeadingThenameofthemeetingandthedate,location,andstartingtimeofthemeeting.Typeofthemeeting(Isthisaregularweeklyorannualmeeting,asmallercommitteemeeting,orameetingconvenedforaspecialpurpose?).ParticipantsThenameofthepersonconductingthemeetingalongwiththenamesofallthosewhoattendthemeeting(includingguests)andthosewhoareexcusedfromattending.ApprovalofpreviousminutesAnoteonwhethertheminutesofthepreviousmeetingareapprovedandwhetheranycorrectionsaremade.

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MeetingAgendaandMinutesActionitems(includingunfinishedbusinessfromthepreviousmeeting)Areportoneachtopicdiscussedatthemeeting.(Foreachitem,notethesubjectofthediscussion,thenameofthepersonwholeadsthediscussion,andanydecisionsthatmayhavebeenreached.)AnnouncementsAreportonanyannouncementsmadebyparticipants,includingproposedagendaitemsforthenextmeeting.NextMeetingAnoteonwhereandwhenthenextmeetingwillbeheld.AdjournmentAnoteonthetimethemeetingends.SignaturelineThenameofthepersonwhopreparestheminutesandthedatetheyare.Chapter15

MeetingAgendaandMinutesTask1Task29Tasks

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MeetingAgendaandMinutesTask1现在要组织召开一场新书发布会。你负责该会议的筹备安排工作，现在需要起草一个会议议程，主要信息如下：会议时间：2108年2月14日上午9点会议地点：希尔顿大酒店第5会议室主持人：彩虹出版公司经理BobBush主要参加人：TaoHongauthorofthenewbookNieLiyingeditorJonesWangpublisherJackBellafamouswriterSusanQianaphotographerLisaXuabookfanOtherbookfans会议目的:宣布新书的正式发行并进行签名售书促进新书的出售。活动内容包括新书发行仪式，作者发言，其它作家推介发言，读者和作者合影留念，作者签名售书和茶歇。Sample1

Bookreleasemeetingagenda

Date/Time:Tuesday,February14,20189a.m.to11a.m.Location:

ConferenceRoom5,inHiltonHotel,

226

ZhongshangRoad,Nanjing,210005Attendees:TaoHongauthorofthenewbookNieLiying

editorJonesWangpublisherJackBellafamouswriterSusanQianaphotographerLisaXuabookfanOtherbookfans

Sample1

OBJECTIVE

Bookreleaseceremony.Thewritersignsbooksandsell.

SCHEDULE

9:00to9:15:WelcomespeechdeliveredbyBobBush9:15to9:30:BookreleaseCeremony--JonesWang,

publisher9:30to10:00:Introductoryspeechonthebook--NieLiying10:00-10:30:SpeechbyTaoHong,theauthor

10:30-10:40:photo-taking--SusanQian10:40-10:50:desserts10:50-11:00:booksigningandselling--TaoHong

ROLES/RESPONSIBILITIESDesserts:LisaXuTask2你参加仙林奶业公司（XianlinDairyFirm）的一次业务会议并担任会议记录员。会议由公司CEOLindaWhite主持，时间是8:00am,10May2018,地点是208会议室。出席会议人员有：LindaWhiteCEOThomasZhang,ManagerJobsCook,AssistantManagerBillLi,AssociateJackMa,BakerSherryZhao,Baker，无人缺席。会议首先投票通过了上次会议的会议纪要；然后就三个动议分别进行讨论表决，表决结果是两个动议通过，一个动议未通过。最后，会议由CEOLindaWhite在10点钟宣布休会，下次会议时间未宣布。现要求你据此写一个会议记录。Sample2XianlinDairyFirmBusinessMeeting10May2018Meetingcalledtoorderat8:00a.m.byCEOLindaWhiteEmployeespresent:LindaWhiteCEOThomasZhang,ManagerJobsCook,AssistantManagerBillLi,AssociateJackMa,BakerSherryZhao,BakerMembersabsent:(none)Sample2

Approvalofthepreviousminutes:●Motion:Toapprovetheminutesfor3May2018●Vote:Motioncarried●Resolved:Minutesfromthemeetingon3May2018approvedwithoutmodificationBusiness:1.Motion:CEOLindaWhitemadeamotiontoholdabakingcontestonMay16th.Vote:5for,1againstResolved:Motioncarried2.Motion:BakerJackMamadeamotiontohostabakingtrainingcourseduringMay16thbakingcontest.Vote:6for,0againstResolved:MotioncarriedSample23.Motion:AssociateBillLimadeamotiontomassproducethebestseller,strawberryicecream.Vote:2for,4againstResolved:MotionfailedMeetingadjournedbyCEOLindaWhite,at9:30p.m.Thedateofnextmeetingisnotdecided.Sample1Sample2Sample3Sample417MoreSamplesforreference

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MeetingAgendaandMinutes

18TypicalExpressionsChapter15

MeetingAgendaandMinuteskeepameetingrunningsmoothly使会议顺利进行writeameetingagenda拟写会议议程makeameetingagenda制作会议议程drafttheagenda起草会议议程meetingchairman/meetingfacilitator会议主席，大会主持attendee/participant参会者

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MeetingAgendaandMinutesLOREMIPSUMDOLORtakeminutes做会议记录foreaseofreference便于参考foreaseofreading便于阅读adjournameeting休会conveneameeting/callameeting召集会议prepareatemplateinadvance事先准备模板carryoutvotes进行投票Chapter15

MeetingAgendaandMinutesallocatetimeintheschedule在日程表上分配时间allottime分配时间checkanagendaforerrors检查议程上的错误proofreadanagendaforerrors校对议程上的错误solicitandintegratethefeedback征求和整合反馈意见meetingagendatemplate会议议程模板Chapter15

MeetingAgendaandMinutesapproveminutes批准会议记录uponrequest根据要求，应要求submitforapproval呈请批复transcribetheminutes抄写，转录大会记录proposeamotion提出动议makeamotion提出动议Chapter15

MeetingAgendaandMinutes23TipsforCross-borderE-commerceChapter15

MeetingAgendaandMinutes会议议程写作窍门会议记录写作窍门（1）BestPracticesforUsinganAgenda---Schedulethemostimportanttopicsfirst.

Whenplanningmeetings,it'susuallyagoodpolicytofront-loadtheschedulewiththemostimportanttopics.---Sticktoyouragendaschedule,butbeflexible.

Ensurethatyourmeetingstaysonschedule.---Startwritingyouragendawellinadvanceofthemeeting.Ensurethatyouhaveenoughtimetoproduceaqualitydocumentbystartingtowriteyouragendaasearlyasyoureasonablycan.--

-Sharetheagendawiththeattendeesbeforethemeeting.

Thisensuresthateveryonearrivesatthemeetingwithfullknowledgeofthetopic(s)tobediscussed.

会议议程写作窍门

（2）

GuidelinesforWritingMeetingMinutes---

Therecordershouldbeabletowritetheminutesinnearfinalformasthemeetingprogresses.---

Theminutesshouldfocusonresultsandagreed-onactions.---Theminutesshouldbehighlysum