《涉外秘书英语写作》课件-涉外秘书英语写作 chapter6

AboutInvitationsInacompany’sdailyactivities,therearemanyoccasionsinwhichsomeoneoutsidethecompanyneedstobeinvited.Thoseoccasionsmayincludeaconference,anexhibition,acelebration,avisit,oraparty.Beforetheseactivities,thecompanywilldomanypreparations,andonetaskistosendlettersofinvitationtosuchpeople.Formalinvitationlettercanbewritteneitheronletterheadorontraditionalinvitationcard.SectionOneInvitationLetterItshouldbeshortbutspecificandsincere.

Itshouldpresentsomespecificinformationabouttheparticularoccasionandsomespecificexplanationaboutwhytherecipientisbeingaskedtobeincludedandwhytheirinvolvementiscriticaltothatparticularactivity.

Itshouldbecompleteandexact.Givedetailsofwhenandwheretheactivitywillbeheld,andwhatwillbedone.Sometimesthecriticalinformationshouldbehighlightedonsomeway.

Onecannotissueageneralinvitationtothewholedelegation.Eachmembershouldbesentanindividualinvitation.Belowaresometipsforwritinglettersofinvitation:Generallyspeaking,aneffectiveletterofinvitationshouldcoverthefollowingpoints:Highlightthepurposeoftheactivity(meeting,conference,party,etc.);

Makethereaderfeelhis/herattendanceistrulyexpected;

Provideallthedetailsthattherecipientneedsinordertoattend:date,time,location.etc.

Askforaresponsebyaspecificdateifnecessary.DearMr.Porter,Sub.:Mooreend-user’smeetingfromDec.10to13We’llhaveourend-user’smeetingfromDec.10to13inSanya,Hainan,andwe’dliketoinviteyoutobepresent.Asyouknow,ourbusinesshasdevelopedveryfastinChinainrecentyears.Asyourcompanyisoneofourkeyaccounts,we’dtakethisopportunitytoexpressoursincereappreciationtoyou,aswellasgivingyousomeintroductionofourlatesttechnology.Ifyoucouldconfirmyourattendance,wouldyoupleaseadviseusnolaterthanNov.30sothatwecanmakearrangementsforyou?AllarrangementsforyourstayinSanya,includingyourflightticketsandyouraccommodations,will,ofcourse,beatourexpense.Wearelookingforwardtoyourattendance.EdwardWangSalesManagerSamples(1)SectionTwoInvitationCardThephraseologyofaninvitationcardisstandardfixed.Inafullengravedorprintedinvitation,thephrase“…requestthepleasureofyourcompany/requestthehonorofyourpresence”withoutspecificnameoftheguestisused,andinafill-intype,thereisablankspaceinthefixedphraseinwhichthenameoftheguestiswrittenbyhand.Thedayoftheweek,themonth,andtheyearandthetimeoftheeventarealwaysspeltoutinfull.Aformalinvitationisusuallyarrangedinadecorative,irregularlyindentedformonthepage.Aformalinvitationusuallyincludesthefollowinginformation:theinviter’sname,theoccasionorthereasonforthisinvitation,theinvitee’sname,thedate,time,andthelocation.Sometimes,theinstructionsonhowoneshouldrespondareincludedinthelower-leftcorner,forinstance,R.S.V.P.,Pleasereply,ForRegretsOnly,andtherequirementsfordressareusuallyplacedinthelower-rightcorner,forexample,Dressoptional,Blacktie.TheAmericanAmbassadorandtheImportandExportassociationofAmericarequestthepleasureofDr.EdwardWillis’scompanyattheInaugurationoftheAmericanIndustrialExhibition,Beijing2012onWednesday,Nov.22,2012,at10amattheBeijingExhibitionCenter

R.S.V.P.Tel.:(10)8529-6655

Note:Sometimesyoumayneedtheinviteetoconfirmwhetherheorshewillreceivetheinvitation.Then,youcanstatethefollowingatthebottomoftheInvitationCardandfollowedbyyourtelephoneno.

R.S.V.P. 敬请回复ForRegretsOnly 如不来请回复SampleSectionThreeAcceptanceorRegretTheacceptanceorregretshouldbewrittenpromptlyandtheanswersshouldbedefinite,tosay“yes”or“no”.Thuswrite“Iwillcomewithpleasure”insteadof“I’lltrymybesttocome”sotheinvitercanmakehisplan.Ifyoucannotcome,expressyourappreciationforinvitingyouandthenexpressyourregretwiththereasonswhyyoucannotmakeit.

Sample:DearMr.Young,IamverypleasedtoacceptyourkindinvitationtotheopeningceremonyofyourservicecentertobeheldonDec.12,2012.Itwillindeedbeanhonortobepartofthishistoricalmoment.Iamsincerelylookingforwardtoseeingyouthere.BestregardsCecilMurphyUsefulexpressions:1.Acarwithourcompany’snameonithasbeenarrangedtopickyouupattheairportfrom9amto5pm.Ifyoumissit,youmaytakeataxithere,theaddressis…我们已安排车在机场接各位，时间是从上午9点到下午5点。车身上写有我公司的名字。如未能赶上，请打的前往，地址是：2.Wewouldtoformallyinviteyou,onbehalfofourcommittee,tobetheOpeningKeynoteSpeakerattheupcomingconference.在此代表大会组委会正式邀请您在即将召开的大会上做开幕演讲。3.Thedemonstrationwillbeconductedat15:00,followedbya30-minute’sQ&A.15:00将进行产品演示，随后是30分钟的提问和回答。4.Themorning’sshowisbyinvitationonly;wewillopentothepublicatnoon.上午的展览仅对受邀客人开放；下午才对公众开放。5.Pleasebringthisinvitationwithyouandpresentitatthedoor.届时请携带此邀请函并凭此函入场。6.Ifyouwouldliketoattendtheconference,pleasecompletetheattachedformande-mailorfaxitbacktomebyFriday,April15.如您可以参加此次会议，请填写所附的表格，并与4月15日周五前以电子邮件或传真形式发送给我。7.Unfortunately,thoughIwouldliketoattendyourmeeting,theyear-endschedulehereisparticularlytight.虽然很想来参加此次会议，但是很遗憾，我的年底计划已全部排满。8.IhadoriginallyplannedtoproceedtoUSaftertheconference.However,duetothepressingneedformypresencethere,myschedulewasmovedup,forcingmetowithdrawfromtheconference.当初我打算再参加完你们的会议后前往美国。但如今却因一件重要的事务而提前了，所以现在根本无法参加此次会议。

DearMr.Linton,1________________________（敬请您参加）anexclusivepresentationofournewDX700saudio-visualsystem.2_______________________________________________________（本次产品说明会将于4月28日星期一下午2点在上海光大展览中心（漕宝路100号）举行）.3___________________________________________________(我们殷切希望您和您的同事能拨冗前来).4__________________________________________(希望周一看到你).5___________________________________________________（请您拨打我们办公室的电话。。。，我们非常愉快地为您预留座位）.Exercises:Completethefollowinginvitationletterinaccordancewiththepromptsintheparentheses___Justcallourofficeat…andwewillbegladtosecureaseatforyouWewouldliketoinviteyoutoThepresentationwilltakeplaceattheGuangdaExhibitionCenter,100CaobaoRoad,at2pmonMonday,Aril28.WehopeyouandyourcolleagueswillbeabletoattendWelookforwardtoseeingyouonMondayPleasewriteaformalinvitationcardaccordingtothefollowinginstruction:Inviter:thePresidentoftheInternationalTextilesExhibitionInvitee:Mr.BillBrownOccasion:openingceremonyTime:10am,2013.4.9Place:theShanghaiExhibitionCenter,1001YananStreetPleasetellwhethery