时间管理Time Management【国外优秀商务模板】.ppt

1、Time Management,Topics What Works For You Common Time Wasters Time Management Strategies,No one knows as much as all of us,Ask Yourself Do you make yourself a to-do list? How often do you accomplish what you plan? How often are your plans hindered by interruptions?,If you could only work 2 hours a d

2、ay, what would you do?,Walk-up interruptions Telephone interruptions Internet Surfing Extended breaks Poor planning Procrastination Cluttered work space Poorly run meetings Conversations Misfiled information Last minute changes Waiting/Delays Duplication of Effort Spam Mail,Time Wasters,Analyse Your

3、 Personal Work Preferences,Noise level Activity level Physical Environment Interaction with Others What can you change?,“Hard work is often the easy work that you did not do at the proper time”,Procrastination and Avoidance Why do you come to work? Create a rewards system Break tasks down into small

4、er tasks,Get Rhythm Take advantage of your natural energy cycles Schedule the most difficult activities when your energy levels are highest Schedule mundane tasks when your energy levels are at their lowest,Get into the Groove,Adapted from Mihaly Cslkszentmihalyi “Flow: The Psychology of Optimal Exp

5、erience”,Time Wasters Meetings Waiting Time Always confirm your appointment the day before Dont arrive more than 5 minutes early Always have something with you to work on during unavoidable delays,Running Meetings,Is a physical meeting required?,Make sure the meeting starts on time even if all atten

6、dees have not arrived yet Prepare well in advance of the meeting Stick to the agenda and schedule Dont be too democratic stay focused Wrap up your meetings properly,E-mail Management,Do not check email continually Work Offline helps if you need to focus Check your email once an hour throughout the d

7、ay for urgent matters Each time that you check your email, process all of it according to the rules youve developed Choose the time of day that youre least productive to focus on responding to and clearing e-mail,Learn to say No (or at least Not Now) Set boundaries around interruptions Be assertive

8、(but nice),Managing Others,Time-Managing New Projects,Steven Coveys Quadrant,Steven Coveys Quadrant,Pareto Principle,Getting to Quadrant II Focus on SMART goals Specific Measurable Achievable Relevant Time Bound,Analyse your preferred working method and your energy cycles Leverage the style that works best for you Reduce/Eliminate your chief time-wasters Organise your Tasks via the four Quadrants Review the 80/20 rule,In Summary,Summary (Contd) Always be on the lookout for ways to free up your time Suggest improvements to your manager R