商务英语写作Chapter 8.ppt

1、Invitation and Thank-you Letters Pages 110-129,Chapter Eight,Contents,About invitations and thank-you letters Steps of writing invitations and thank-you letters Sample Analysis Useful Sentence Patterns Exercises,About Invitations,Invitations are very common in our daily life. They can be divided int

2、o two categories: invitation card and invitation letter. An informal invitation resembles a business letter. When sent from a business office, the letter is sometimes keyboarded on executive stationary, which is smaller than the regular business letterhead.,About Invitations,Although many formal inv

3、itations are handwritten, especially for smaller groups, formal invitations generally are printed and follow formats found in etiquette books. Wording of invitations should be conversational, as thought the writer were extending the invitation orally. A general invitation should be cordial and since

4、re, while a formal invitation should be less personal, written in the third person.,About Invitations,Often formal invitations include “RSVP”, which means “please let us know if you plan to attend,” and a telephone number. Regrets only: requires a reply only if the invited guest cannot attend.,Steps

5、 of writing invitations,Invitations are written in the deductive pattern (direct way) and are relatively short. Either kind of invitation must do three things: 1. Invite the reader to the gathering. 2. Offer a reason for the gathering. 3. Give the date, time, and place of the gathering.,About Thank-

6、you letters,Following the receipt of a gift, attendance as a guest, an interview, or any of the great varieties of circumstances, a thoughtful person will take a few minutes to express his/ her appreciation. Although in many cases, thanks could be conveyed as well by telephone calls, letters seem mu

7、ch more thoughtful.,About Thank-you letters,By writing letters of appreciation, you can show your respect for others. A thank-you letter goes beyond simply thanking the receiver for being kind; it notes the consideration, the extra effort and the kindness extended.,About Thank-you letters,A thank-yo

8、u letter converting business situation might be sent promptly. It also must sound sincere. A proper thank-you letter should: 1. Begin with a statement of thanks. 2. Be specific about which is appreciated, which reflects a sincere feeling of gratitude. 3. End with a positive and genuine statement.,Sa

9、mple analysis,The following card and letters are written according to the writing principles mentioned above. Now read the letters and try to figure out how the wiring principles are applied in them, the questions after the letters might help you accomplish the task.,According to Letter A, do you kn

10、ow how to write invitation card? What a general invitation should be like? What should a formal invitation include? What kind of specific information does Letter B give? Explain some situations in a business environment that may call for thank-you letter. How does letter C express sincere appreciation? How can you make su